Minutes of the meeting of the Finance Committee
Sawyer County Board of Supervisors
March 12, 2004, 9:00 a.m., Assembly Room, Sawyer County Courthouse
members present: Arlene Brandt (Chair), James Bassett, Frank Romnes, Nate DeLong, Robert Vitcenda
also present: County Board Chairman Hal Helwig, Human Resource Manager Carol Larson, and County Clerk Kris Mayberry
Motion by Vitcenda, 2nd by Bassett, to approve the meeting agenda. Motion carried.
Motion by Bassett, 2nd by Vitcenda, to approve the minutes of the meeting of February 13, 2004. Motion carried.
The Committee reviewed the recommendation of the Courthouse Committee to approve a request to transfer $18,742 from the Real Property Lister Account (#100-13-51455) of the 2003 Sawyer County Budget to 2004 as the balance of the $30,000 designated by the County Board but not spent in 2003 for the development of a new real property information system. Motion by Vitcenda, 2nd by Bassett, to recommend County Board approval of the transfer. Motion carried.
County Clerk Kris Mayberry recommended transferring $8,374 from the Auditing and Accounting Account (#100-33-5510) to the GASB 34 Compliance Account (#100-33-51512) of the 2003 Sawyer County Budget to pay for the 2003 consulting services of Virchow Krause in assisting with compliance with the new governmental accounting standards. Motion by Bassett, 2nd by Romnes, to recommend County Board approval of the transfer. Motion carried.
Land Records Department Director Robyn Thake and Information Technology Department Director Mike Coleson presented the recommendation of the Courthouse Committee to purchase a large format document scanner for the large documents and maps of the County for an amount not to exceed $15,000. Motion by DeLong, 2nd by Bassett, to recommend County Board approval of the recommendation with the funds to come from the Contingency Fund Account. Motion carried. Mr. Vitcenda and Mr. Romnes voted no.
The Committee discussed a letter received from Wisconsin Department of Commerce Community Development Block Grant Program Manager Caryn Stone dated March 2, 2004. The letter advised that Northwest Regional Planning Commission has submitted all of the information and documentation requested and answered all questions resulting from the Department’s monitoring of Sawyer County’s Community Development Block Grant Housing Contract #80195.20. This resolution led to the finding that one of the loans made during the grant administration was made improperly and that the portion of the funds used to pay for the down payment and closing cost assistance for that loan must be repaid to Sawyer County’s Revolving Loan Fund. Northwest Regional Planning Commission Executor Director Myron Schuster explained the circumstances that led to the finding and informed the Committee that the Commission has adjusted their procedures for administering housing contracts to prevent similar findings in the future. Motion by DeLong, 2nd by Romnes, to recommend County Board approval of payment of the $2,774.91 repayment of the loan with the funds to come from the Contingency Fund Account (#100-33-59105) of the 2003 Sawyer County Budget. Motion carried.
The Committee reviewed the County’s options for financing the project for an addition and modifications to the Sawyer County Law Enforcement Center to house more prisoners, including bonding, borrowing from the State of Wisconsin Trust Fund, or borrowing from local financial institutions.
The Committee reviewed the financial report for February of 2004 prepared by County Treasurer Dianne Ince. Motion by Bassett, 2nd by Vitcenda, to approve the report. Motion carried.
The Committee reviewed the Wisconsin Department of Revenue monthly report on county sales and use tax distribution to Sawyer County as follows:
§ distributed to Sawyer County in February of 2004 - $94,499.12
§ distributed to Sawyer County in 2004 through February of 2004 - $187,839.39
§ distributed to Sawyer County through the same month in 2003 - $182,700.00
§ 2004 Sawyer County Budget sales and use tax revenue forecast - $1,200,000
The Committee reviewed monthly department expense vouchers. Motion by Vitcenda, 2nd by Bassett, to approve payment of the vouchers. Motion carried.
The Committee reviewed a bill for $1,279 from Aegis Corporation to renew the government crime policy coverage (public employee blanket bond) of the County with F & D Companies for April 1, 2004 to April 1, 2005. Motion by Bassett, 2nd by Romnes, to approve payment of the bill. Motion carried.
Motion by Vitcenda, 2nd by Bassett, to adjourn the meeting. Motion carried.
Minutes prepared by Kris Mayberry, Sawyer County Clerk