Meeting Minutes of March 10, 2004 Highway Committee Meeting
Draft – Subject to approval by the Highway Committee
Committee Members Present: Bob Vitcenda, Bill Voight, Don Trettin, Hal Helwig, and Mel Olson
County Personnel Present: Gary Gedart and Joanne Nitz
Others Present: Steve Atherton, Lori Perlick, and equipment vendors
The meeting was called to order by Chairman Bob Vitcenda at 8:30 a.m.
1. Approve agenda and any additions
Motion by Helwig, second by Trettin to approve agenda and additions
2. Approve minutes from February meeting
Motion by Vitcenda, second by Voight to approve minutes from February meeting
3. Audience recognition
4. Open equipment bids
See attached sheet
5. Discuss donation of Highway Department equipment and services
Gary had checked with the other counties to see if they have any written policies and he found that there are no counties with written policies. Gary passed out a draft of a policy he put together. After further discussion the committee decided to have Gary do some more checking with the counties in regards to their responses and table till next months meeting. Motion by Helwig, second by Vitcenda. Motion carried.
6. Discuss reorganization plan
Gary indicated that he met with John and some of the crew and had a round table discussion in regards to issues relating to the construction season and equipment operators positions. Gary indicated that the meeting was very productive and he intends to have more before the construction season starts.
7. Commissioners report
Gary indicated that the road bans were posted on March 3, 2004 at 12:01.p.m.
Gary passed out a gravel lease that he received for Plum Creek. The committee questioned if there were other options or alternatives. Gary will check into this and get back to the committee at the next meeting. Gary indicated that Sawyer County received approval through the STP program with an 80/20 funding split for construction on CTH M south to the Rusk County line. The construction would be after June 30, 2005. Gary indicated that he would like to solicite engineering firms for the design. Motion by Helwig, second by Trettin to solicite engineering firms at the April meeting. Motion carried. Gary indicated that he talked with Ed Metcalf and he was questioning where he was to start logging west of the shop. Gary indicated that at a prior meeting it was discussed that they needed to leave 300 ft. buffer from the Highway Shop and go to the start of the depression to the north. Gary indicated that he had been in contact with Bergman Co. and they are willing to commit to the same price on centerline stripping as last year. The committee would like Gary to contact other companies to see what the rates are and then check with Corp. Counsel to see if we can extend the contract. Gary indicated that the county would be advertising soon for summer employment. Gary indicated that he would hold off on a dozer until after the audit is completed on April 19 to see what the budget figures look like. Gary indicated that there is about $134,000.00 in the winter maintenance budget to be used through 12/31/04. The committee scheduled a road tour for Mar. 29, 2004 at 9:00 a.m.
8. Old Business
9. New business, discussion only
10. Out of County Travel
March 24 & 25 county employees to Rusk County for MSHA training
March 26 Gary to Machinery Management Meeting in Plover
Motion by Vitcenda, second by Voight to approve out of county travel
11. Review and approve voucher for February bills
Motion by Helwig, second by Trettin to approve February bills
12. Motion by Helwig, second by Vitcenda to adjourn at 11:05 a.m. Motion carried.