Meeting Agendas & Minutes

County Board

Last Updated 7/2/2007 12:00:12 PM


Minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, March 18, 2004, 9:00 a.m., Large Courtroom, Sawyer County Courthouse

 

Chairman Hal Helwig called the March meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Frank Romnes – T of Lenroot W 1 and 2

x

02

Arlene Brandt – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Don Trettin – T of Hayward W 3 and 4

x

04

John Hirschfeld – T of Hayward W 1 and 2

x

05

Thomas Lacapa – T of Hayward W 5 and 6

 

06

Nate DeLong – C of Hayward W 1 and 2

x

07

Mark Kelsey – C of Hayward W 3 and 4

x

08

Shirley Suhsen – T of Bass Lake W 1 and 2

x

09

Bruce Miller – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Thomas Pydo – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Robert Vitcenda – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

William Voight – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.       Call to order, roll call, Pledge of Allegiance, meeting agenda, and audience recognition

02.       Minutes of the meeting of February 19, 2004

03.       Forestry Committee report, including 2004 Emergency Fire Warden Organization List

04.       Courthouse Committee report, including:

§         agreement for digital parcel mapping of Township 37 North, Range 3 West (Town of Winter) and Township 40 North, Range 3 West (Town of Draper)

§         transfer of $18,742 from 2003 to 2004 as the balance of $30,000 designated but not spent in 2003 for the development of a new real property information system

§         purchase of large format document scanner

§         Wisconsin Counties Association Group Health Trust participation agreement for 2004

05.       Public Safety Committee report, including:

§         recognition for service on Veterans Service Commission

§         appointment to Veterans Service Commission

§         amendments to Animal Control Ordinance

06.       Finance Committee report, including:

§         transfer of funds for government account standards compliance expenses

§         transfer of funds for repayment of $2,774.91 to housing revolving loan fund

07.       Jail Modification Committee report, including Law Enforcement Center modification and addition project

08.       Correspondence, reports from conferences and meetings, and other matters for discussion only

09.       Closed session, pursuant to section 19.85(1)(g), Wisconsin Statutes, for the purpose of conferring with Sawyer County’s legal counsel concerning the Hausman v. Sawyer County litigation

 

Motion by Hirschfeld, 2nd by Vitcenda, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Trettin, 2nd by Olson, to approve the minutes of the meeting of February 19, 2004.  Motion carried.

 

The Board reviewed the recommendation of the State of Wisconsin Department of Natural Resources to approve a proposed organizational list for Emergency Fire Wardens for Sawyer County for 2004.  The list includes the names and addresses of persons to act as authorized emergency fire wardens for the prevention and suppression of forest fires.  Motion by Suhsen, 2nd by Kelsey, to approve the list.  Motion carried.  Mr. Bassett abstained because his name is on the list

 

The Board reviewed the recommendation of the Courthouse Committee to approve a proposed agreement for Point North, Inc to create digital parcel maps, in compliance with the Land Records Department parcel map standard template, for Township 37 North, Range 3 West (Town of Winter) and for Township 40 North, Range 3 West (Town of Draper) at a cost of $12.50 per parcel.  Based on an estimate of 1,185 parcels the project cost would be $14,812.50.  Motion by Vitcenda, 2nd  Motion carried. by Pydo, to approve the recommendation.

 

The Board reviewed the recommendation of the Courthouse Committee and the Finance Committee to transfer $18,742 from the Real Property Lister Account (#100-13-51455) of the 2003 Sawyer County Budget to the Real Property Lister Account (#100-13-51455) of the 2004 Sawyer County Budget as the balance of the $30,000 designated but not spent in 2003 for the development of a new real property information system.  Motion by Pydo, 2nd by Olson, to approve the recommendation.  Motion carried by unanimous voice vote.

 

The Board reviewed the recommendation of the Courthouse Committee and the Finance Committee to purchase a large format document scanner for the large documents and maps of the County for an amount not to exceed $15,000.  Funds for the purchase would come from the Contingency Fund Account (#100-33-59105) of the Sawyer County Budget.  Motion by Brandt, 2nd by Miller, to approve the recommendation.  Motion carried.

 

The Board reviewed the recommendation of the Courthouse Committee to approve the participation agreement with the Wisconsin Counties Association Group Health Trust (provider of County employee health insurance) for 2004.  Motion by Bassett, 2nd by Pydo, to approve the recommendation.  Motion carried.

 

County Board Chairman Hal Helwig presented the recommendation of the Public Safety Committee that Arvid Vallem receive a commendation for his 31 years service on the Sawyer County Veterans Service Commission.  Mr. Helwig introduced and thanked Mr. Vallem on behalf of the Sawyer County Board of Supervisors and the citizens of Sawyer County and presented Mr. Vallem with a letter of commendation and a plaque.  The commendation noted that Mr. Vallem carried out the duties of his appointment in a professional, caring manner to ensure that needy veterans and their families received the aid to get them through crisis situations. 

 

The Board reviewed the recommendation of the Public Safety Committee to appoint Mr. Robert Bryer, of Exeland, to replace Mr. Vallem on the Veteran Service Commission.  Motion by Bassett, 2nd by Vitcenda, to approve the recommendation.  Motion carried.

 

The Board reviewed proposed amendments to Sawyer County Ordinance #1-2003 entitled Animal Control Ordinance.  Copies of the proposed amendments were not provided for the Board’s review until the time of the meeting.  Motion by Bassett, 2nd by Vitcenda, to table consideration of the amendments until the April County Board meeting to allow members of the Board time to review the amendments.  Motion carried.

 

The Board reviewed the Finance Committee recommendation to transfer $8,374 from the Auditing and Accounting Account (#100-33-5510) to the GASB 34 Compliance Account (#100-33-51512) of the 2003 Sawyer County Budget to pay for the 2003 consulting services of Virchow Krause in assisting with compliance with the new governmental accounting standards.  Motion by Brandt, 2nd by Olson, to approve the recommendation.

 

The Board reviewed a letter received from Wisconsin Department of Commerce Community Development Block Grant Program Manager Caryn Stone dated March 2, 2004.  The letter advised that Northwest Regional Planning Commission submitted all of the information and documentation requested and answered all questions resulting from the Department’s monitoring of Sawyer County’s Community Development Block Grant Housing Contract #80195.20.  This resolution led to the finding that one of the loans made during the grant administration was made improperly and that the portion of the funds used to pay for the down payment and closing cost assistance for that loan must be repaid to Sawyer County’s Revolving Loan Fund.  Northwest Regional Planning Commission Executor Director Myron Schuster had explained to the Finance Committee the circumstances that led to the finding and informed the Committee that the Commission has adjusted their procedures for administering housing contracts to prevent similar findings in the future.  Motion by Bassett, 2nd by Hirschfeld, to approve the Finance Committee recommendation for approval of payment of the $2,774.91 repayment of the loan with the funds to come from the Contingency Fund Account (#100-33-59105) of the 2003 Sawyer County Budget.  Motion carried.

 

The Board reviewed the Jail Modification Committee recommendation that the County first select a construction management firm to assist with the project for an addition and modifications to the Sawyer County Law Enforcement Center to house more prisoners and to insure that the cost of the construction does not exceed $3,000,000.  The County would then retain or have the construction management firm retain the services of an architectural firm to assist with the project.  The Committee also recommends authorizing Corporation Counsel Thomas J. Duffy to direct and oversee the preparation of a request for qualifications and a proposal for the services of a construction management firm.  Motion by Suhsen, 2nd by Miller, to approve the recommendations.  Motion carried.

 

County Clerk Kris Mayberry reviewed the County’s options for borrowing funds to finance the project, including bonding, borrowing from the State Trust Fund (5% for 20 years), or borrowing from one or more local financial institutions.  In that Mr. Erickson anticipates project construction to begin no sooner than the spring of 2005 the Finance Committee determined that a decision about how to finance the project could be made at a later date.

 

Zoning Committee Chairman James Bassett suggested that the Board consider appointing an alternate member to the Zoning Committee.

 

Lac Courte Oreilles Tribal Governing Board member Rusty Barber requested that the Sawyer County Highway Committee reconsider its decision to not allow the Lac Courte Oreilles Tribal Police to purchase and dispense fuel from the fuel tanks at the Sawyer County Highway Department.  Mr. Barber was advised to appear before the Highway Committee to present additional information and to request that the Committee reconsider its decision.

 

Motion by Vitcenda, 2nd by Pydo, to convene into closed session, pursuant to section 19.85(1)(g), Wisconsin Statutes, for the purpose of conferring with Sawyer County’s legal counsel concerning the Hausman v. Sawyer County litigation.  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Kelsey, 2nd by Miller, to reconvene into open session.  Motion carried.

 

Motion by Kelsey, 2nd by Miller, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Kris Mayberry, Sawyer County Clerk