Meeting Agendas & Minutes

Courthouse Committee Minutes 01/07/2009

Last Updated 1/9/2009 10:32:35 AM


Minutes of the meeting of the Courthouse Committee
Sawyer County Board of Supervisors
January 7, 2009, 7:00 p.m., Assembly Room, Sawyer County Courthouse

members present:  Dale Schleeter (Chair), Doug Mrotek, Ron Kinsley, Mel Olson

also present:  Land Records Department Director Robyn Thake, County Surveyor Dan Pleoger, Human Resource Manager Carol Larson, County Clerk Kris Mayberry

Motion by Mrotek, 2nd by Kinsley, to approve the meeting agenda as presented.  Motion carried.

Motion by Olson, 2nd by Mrotek, to approve the minutes of the meeting of December 9, 2008.  Motion carried.

Human Resource Manager Carol Larson reported that Child Support Department Director Sandy Okamoto is recovering from knee surgery and therefore not available for the meeting.  The Committee reviewed:
•    An announcement that the Sawyer County Child Support Department received a certificate of outstanding achievement for effective and efficient performance from the State of Wisconsin Bureau of Child Support. 
•    Information concerning changes and improvements to the Wisconsin worker’s compensation claim intercept matching process.
•    A proposed public records fee schedule.
Motion by Mrotek, 2nd by Olson, to table consideration of the proposed public records fee schedule until the February meeting of the Committee when Child Support Department Director Sandy Okamoto will be present to explain the proposal.  Motion carried.

County Surveyor Dan Pleoger presented a monthly department report.  Mr. Pleoger indicated dissatisfaction with increasing charges for the licensing and maintenance of the Autocad software program used by the County Surveyor’s Office and said he would be exploring alternatives while attending the annual Wisconsin Society of Land Surveyors Institute to be held in Green Bay from January 21-23, 2009.  Motion by Mrotek, 2nd by Kinsley, to approve the report and to approve attendance at the annual Wisconsin Society of Land Surveyors Institute by all 3 employees of the County Surveyor’s Office.  Motion carried.

Land Records Department Director Robyn Thake presented a monthly department report.  Ms. Thake reported that the State of Wisconsin is considering a change to the fees charged to record documents in the register of deeds offices in the State which could affect revenue for the modernization of county land information systems.  The Committee determined to request information from Sawyer County Register of Deeds Paula Chisser concerning the economic impact of the proposal and to refer the proposal to the Finance Committee for their review and recommendations.  Ms. Thake requested approval for herself and Geographic Information Specialist Brian DeVries to attend the 2009 annual conference of the Wisconsin Land Information Association to be held February 18-20, 2009 at the Kalahari Resort in Wisconsin Dells.  Motion by Kinsley, 2nd by Mrotek, to approve the department report and the request for attendance at the institute.  Motion carried.

The Committee reviewed written monthly department reports prepared and submitted by Information Technology Department Director Mike Coleson, Register of Deeds Paula Chisser, and Clerk of Circuit Court Ricki Briggs.  Ms. Briggs’ report includes a request for approval for 2 employees of the Clerk of Circuit Court’s Office to attend a training session for jury management reports to be held in Barron County in February and for her to attend the 2009 Clerk of the Circuit Courts’ Institute to be held February 18-20, 2009 at the Kalahari Resort in Wisconsin Dells.  Motion by Mrotek, 2nd by Kinsley, to approve the department reports and the requests for employee travel.  Motion carried.

The Committee reviewed the monthly department expense vouchers.  Motion by Mrotek, 2nd by Olson, to approve the vouchers.  Motion carried.

County Clerk Kris Mayberry provided a report on insurance, risk management, and claims against the County.

Human Resource Manager Carol Larson presented several options for forms that could be used for the annual evaluation of Sawyer County employees and indicated that the Personnel and Administrative Committee will discuss evaluation forms and procedures at their meeting scheduled for Wednesday, January 14, 2009.

Motion by Olson, 2nd by Mrotek, to adjourn the meeting.  Motion carried.


minutes prepared by Sawyer County Clerk Kris Mayberry