Meeting Agendas & Minutes

Highway Committee Minutes 01/08/2009

Last Updated 1/26/2009 7:51:57 AM

Minutes of January 8, 2009 Highway Committee Meeting

Draft:        Subject to approval by the Highway Committee
Present:      Ron Kinsley, Mel Olson, Ken Maki, Bob Vitcenda, and Dale Schleeter
Guests:                  Dan and Ruth Dums, Warren Johnson, and Todd Miller

The meeting was called to order at 7:00 p.m. by Chairman Ron Kinsley

1.    Approve agenda and any additions
Motion by Schleeter, second by Vitcenda to approve the agenda.  Motion carried.

2.    Approve minutes from December meeting
Motion by Vitcenda, second by Schleeter to approve minutes from December meeting.  Motion carried.

3.    Audience recognition
Dan Dums from the Town of Lenroot was present to request to have the ATV Trail on Hwy 63 connect to old Hwy OO, the length would be 4/10 of a mile.  The Town of Lenroot, ATV Clubs and the Snowmobile Alliance have already approved.  This will be placed on the February agenda.

4.    Request for services Snow Cross Racing in Winter
Todd Miller was present to request to have two dump trucks and one front-end loader to place snow on the race site.  Motion by Vitcenda, second by Maki to approve the request.  Motion carried.

5.    Resolution on CTH S funding
Gary has prepared a resolution designating CTH S as priority project for funding.  Motion by Vitcenda, second by Maki to approve the resolution and send it on to County Board for approval.  Motion carried.

6.    Records and reports, small tools fees
Motion by Vitcenda, second by Olson, to amend the original motion from the December meeting to charge records and reports and small tools fees to all entities, and not to charge any of the departments within Sawyer County.  Motion carried.

7.    Fuel surcharge for highway fuel system
Motion by Schleeter, second by Vitcenda, to start charging a 4 cent per gallon fuel surcharge effective 1-1-2009.  Motion carried.

8.    Commissioners report
Gary reported that the crews have been on snow and ice control.  Gary reported that he has been attending meetings in regards to the Bike/Pedestrian Trail, a portion of  the trail may be shifted to Chippewa Trail.  Gary will be on vacation from January 16th to January 23rd.  Gary has been contacted by Harry Watral in regards to his trees, he would like to be included in the spring road tour.  Gary has applied for permits for 3 gravel pits, Peninsula Rd, Olson Road, and Chafer.  Gary received a call in regards to the problems with the snowmobile trail along CTH B near Musky Tail Resort.  This will be placed on the agenda for the February meeting. The committee would like to thank the crew for moving the snow within the villages.

9.    Financial statement
Motion by Schleeter, second by Vitcenda to accept the November Financial Statement.  Motion carried.

10.    Old Business

11.    Other matters for discussion only
The representatives for the Operating Engineers were present to state their grievance in regards to a job vacancy not posted.  The committee and the representatives agreed to have a letter of understanding written for the remainder of the contract.

12.    Out of county travel

13.    Review and approve December bills
Motion by Vitcenda, second by Olson to approve December bills

14.    Closed session
Minutes of closed session are kept in a confidential file at the office of Highway Commissioner and Office of the County Clerk.

15.    Adjournment
Motion by Schleeter , second by Vitcenda to return to open session and simultaneously adjourn at 9:16 p.m.  Motion carried.