Meeting Agendas & Minutes

Courthouse Committee Minutes 02/10/2009

Last Updated 2/27/2009 12:13:26 PM


Minutes of the meeting of the Courthouse Committee

Sawyer County Board of Supervisors

February 10, 2009, 7:00 p.m., Assembly Room, Sawyer County Courthouse


members present: Dale Schleeter (Chair), Doug Mrotek, Ron Kinsley, Mel Olson, Bruce Miller


also present: Land Records Department Director Robyn Thake, Geographic Information Specialist Brian DeVries, Child Support Department Director Sandy Okamoto, Information Technology Department Director Mike Coleson, County Surveyor Dan Pleoger, Human Resource Manager Carol Larson, County Clerk Kris Mayberry


Motion by Miller, 2nd by Kinsley, to approve the meeting agenda as presented. Motion carried.


Motion by Mrotek, 2nd by Kinsley, to approve the minutes of the meeting of January 7, 2009. Motion carried.


Child Support Department Director Sandy Okamoto and Human Resource Manager Carol Larson presented a proposed amendment to appendix P (public records fee schedule) of the Sawyer County Personnel and Administrative Policies providing a charge of $1.75 per page for the production of custom reports from the KIDS system in the Child Support Department. Motion by Miller, 2nd by Olson, to recommend County Board approval of the proposal. Motion carried.


Land Records Department Director Robyn Thake reported that the Maintenance Department prepared a workspace for Real Property Lister Colleen Schott in the main Land Records Department office area.


Information Technology Department Director Mike Coleson presented a monthly department report, including an update on PC Technician John La Fontaine’s condition; installations and upgrades to 16 personal department computers; department support calls; assessment roll, tax roll, and delinquency roll data extract sales; assistance to Land Records and Treasurer’s Office with Novus software fixes; correspondence with New World to outline concerns over critical issue support; and assistance with inter-departmental chargeback processes. Motion by Miller, 2nd by Kinsley, to accept the report. Motion carried.


County Surveyor Dan Pleoger presented a monthly department report. Motion by Miller, 2nd by Mrotek, to accept the report. Motion carried.


Land Records Department Director Robyn Thake presented a monthly department report. Motion by Miller, 2nd by Kinsley, to accept the report. Motion carried.


Geographic Information Specialist Brian DeVries presented a demonstration of the land records information available to the public through Sawyer County’s website.


Child Support Department Director Sandy Okamoto presented a monthly department report, including her concern for a Sheriff’s Department policy that does not allow work-release privileges to prisoners that are unable to pay the charge for their boarding and the effect of the policy on the collection of child support payments from prisoners with child support obligations. The Committee noted that Sheriff’s Department revenues are affected if prisoners don’t pay boarding fees and that Child Support Department funding is affected by opportunities to collect child support. Motion by Miller, 2nd by Kinsley, to accept the monthly Child Support Department report, and to refer the matter to the Finance Committee to assess the costs and benefits of how this issue is addressed. Motion carried.


The Committee reviewed written monthly department reports prepared and submitted by Register of Deeds Paula Chisser and Clerk of Circuit Court Ricki Briggs. Motion by Miller, 2nd by Mrotek, to accept the reports. Motion carried.


The Committee reviewed a request from Juvenile Court Clerk Bonnie J. Struska for approval to attend the 2009 Juvenile Court Clerk Conference to be held at the Kalahari Resort and Convention Center at Wisconsin Dells April 22-24, 2009. Grant funds will be used to pay for lodging, mileage, and meal expenses. Motion by Miller, 2nd by Olson, to approve the request. Motion carried.


The Committee reviewed the monthly department expense vouchers. Motion by Miller, 2nd by Mrotek, to approve the vouchers. Motion carried.


County Clerk Kris Mayberry provided a report on insurance, risk management, and claims against the County, including that the Property and Airport Committee will present their recommendation to the County Board to approve a proposal from RJF Agencies for the renewal of the liability insurance coverage for the Airport for the period March 15, 2009 to March 15, 2010. The total cost for the coverage would be $4,725.


The Committee noted that a joint meeting of the Courthouse Committee and Zoning Committee is scheduled for Friday, March 20, 2009, beginning at 7:30 a.m., to discuss the Finance Committee proposal to consolidate the Zoning Department, the Land Records Department, and the County Surveyor’s Office. The Committee determined to discuss the proposal at the March meeting of the Committee.


Motion by Miller, 2nd by Kinsley, to convene into closed session, pursuant to section 19.85(1)(c), Wisconsin Statutes, for the purpose of employee evaluations. Motion carried by unanimous voice vote.

[Minutes of closed session are kept in a confidential file in the County Clerk’s Office.]

Motion by Miller, 2nd by Olson, to reconvene into open session. Motion carried.


Motion by Mrotek, 2nd by Olson, to adjourn the meeting. Motion carried.



minutes prepared by Sawyer County Clerk Kris Mayberry