Meeting Agendas & Minutes

County Board Meeting Minutes 02/19/2009

Last Updated 2/27/2009 12:21:27 PM



Minutes of the meeting of the Sawyer County Board of Supervisors

 

Thursday, February 19, 2009, 6:30 p.m., Large Courtroom, Sawyer County Courthouse


 

Chairman Hal Helwig called the February meeting of the Sawyer County Board of Supervisors to order. Roll call was as follows:

 

present

 

district

 

supervisor - T = Town, V = Village, C = City, W = Ward

 

x

 

01

 

Dale Schleeter – T of Lenroot W 1 and 2

 

x

 

02

 

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake


 

03

 

Ken Maki – T of Hayward W 3 and 4

 

x

 

04

 

Arlene Mizerka – T of Hayward W 1 and 2


 

05

 

Fred Zietlow – T of Hayward W 5 and 6

 

x

 

06

 

Dean Pearson – C of Hayward W 1 and 2

 

x

 

07

 

Shirley Riedmann – C of Hayward W 3 and 4

 

x

 

08

 

Doug Mrotek – T of Bass Lake W 1 and 2

 

x

 

09

 

Bruce Miller – T of Bass Lake W 3 and 4

 

x

 

10

 

Hal Helwig – T of Couderay W 2, T of Sand Lake

 

x

 

11

 

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

 

x

 

12

 

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

 

x

 

13

 

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2


 

14

 

Robert Vitcenda – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

 

x

 

15

 

Warren Johnson – T of Winter W 1, V of Winter


 

The agenda for the meeting was presented as follows:

  1.  

    Call to order, roll call, Pledge of Allegiance, meeting agenda, and audience recognition

  2.  

    Minutes of the meeting of January 15, 2009

  3.  

    Zoning Committee report, including rezoning of parcel in the Town of Sand Lake

  4.  

    Economic Development and Planning Committee report, including local transportation enhancement program Winter Depot project agreement

  5. Forestry Committee report, including 2009 emergency fire warden organization list

  6.  

    Land and Water Conservation Committee report, including land and water resource management plan

  7.  

    Property and Airport Committee report, including renewal of Airport liability insurance

  8.  

    Courthouse Committee report, including fees for custom reports generated from KIDS system in Child Support Department

  9.  

    Public Safety Committee report, including proposed amendment to A’viands food service management agreement

  10.  

    Health and Human Services Board report, including recommendation to close Sawyer County home health program

  11.  

    Finance Committee report, including:

  •  

    amendment of 2009 Sawyer County Budget to establish budget for 5th Street maintenance garage in lieu of including expenses in department budgets

  •  

    requiring contractor to provide certificates of insurance coverage for liability and workers compensation insurance

  •  

    request for committees to provide careful review of monthly department vouchers

  1.  

    Personnel and Administrative Committee report, including:

  •  

    updates to Sawyer County Personnel Administrative Policies

  •  

    side letter of agreement with Highway Department employees for direct payroll deposit

  1.  

    Proposal for department presentation at each County Board meeting and proposal for planning meeting prior to County Board meeting

  2.  

    Correspondence, reports from conferences and meetings, other matters for discussion only


 

Motion by Bassett, 2nd by Olson, to approve the meeting agenda. Motion carried.


 

Motion Miller, 2nd by Kinsley, to approve the minutes of the January 15, 2009 meeting. Motion carried.


 

Deputy Zoning Department Administrator Cindy Yackley reported that Jennifer Metcalf submitted a letter to the Zoning Department on February 11, 2009, withdrawing the following petition for rezoning:


 

TOWN OF SAND LAKE

 

1) Jennifer Metcalf. The south 800 feet of the west 750 feet of the SW 1/4 SW 1/4, S 17, T 39N, R 9W; Part of Parcel 3301. Vol 535 Records Page 171. 13.77 acres to be rezoned out of the total 40 acres. Change from District Residential/Recreational One and Agricultural One to District Residential/Recreational Two. Purpose of request is for the location/operation of a RV campground with a maximum of 100 sites. Application was also made for a conditional use permit.


 

Ms. Metcalf’s petition for rezoning was originally on the September 18, 2008 County Board agenda. The Board did not, at that time, act on the Zoning Committee’s recommendation to approve the petition as aggrieved property owners had appealed the conditional use approved by the Zoning Committee. The Sawyer County Board of Appeals heard that appeal in December and upheld the Committee’s approval of the conditional use.


 

Motion by Bassett, 2nd by Mizerka, to accept the withdrawal of the petition for rezoning. Motion carried.


 

Health and Human Services Board Chair Kathy McCoy presented the Health and Human Service Board’s request for the County Board’s recommendation as to whether to close the home health program in the Sawyer County Health and Human Services Department. Health and Human Services Department Director Pete Sanders presented information about the program, indicating that the program has experienced a declining caseload, increased costs, and adverse changes in program reimbursement and funding. Mr. Sanders also indicated that he had been in contact with private providers of home health services (including Northern Lights Services, a non profit agency providing home health services, headquartered in Washburn, Wisconsin) that will consider extending and expanding their service in Sawyer County if the Sawyer County Health and Human Services Department home health program is closed. Eugene Mittlestadt spoke in support of continuing the Sawyer County Health and Human Services Department home health program as a valuable and reliable home health service. Mr. Mittlestadt commended the program for the quality of services they have been providing. Linda Zilmer spoke in support of continuing the Sawyer County Health and Human Services Department home health program as an important service to County residents. Motion by Olson, 2nd by Schleeter, to recommend closure of the Sawyer County Health and Human Services Department home health program to the Health and Human Services Board. Motion carried. Mr. Miller, Ms. Mizerka, and Ms. McCoy voted no.


 

Economic Development and Planning Committee Chair Shirley Riedmann presented the Committee’s recommendation to approve a proposed project sponsor’s agreement for the Winter Depot project through the Wisconsin Department of Transportation Division of Transportation System Development Transportation Enhancements Program. The project includes the restoration of the existing 1905 Winter railroad depot to house a historical display of early railroading, logging, and settlers in the Winter community. The office of the Winter Area Chamber of Commerce Welcome Center would also be housed in the depot. The proposed sponsor’s agreement outlines the sponsor’s responsibilities in relation to the project. The Board reviewed a letter from the Friends of the Tuscobia, dated April 16, 2008, summarizing the responsibilities being assumed by the Friends of the Tuscobia Trail in relation to the project. The Economic Development and Planning Committee recommendation to approve the proposed sponsor’s agreement was conditioned on the Friends of the Tuscobia providing Sawyer County with a satisfactory financial statement as an assurance for their commitments. Motion by Olson, 2nd by Riedmann, to approve the agreement. Several Board members expressed concern that they had not received copies of the financial information requested from the Friends of the Tuscobia. Economic Development and Planning Committee member Warren Johnson indicated that he had just received financial information from the Friends of the Tuscobia which was not provided in time for a careful review of the information and for preparation of copies for the County Board. Motion by Miller, 2nd by McCoy, to table consideration of the sponsor’s agreement until the March County Board meeting. Motion carried.


 

Forestry Committee Chair James Bassett presented the Committee’s recommendation to approve the Emergency Fire Warden Organization List for 2009. Motion by Miller, 2nd by Riedmann, to approve the recommendation. Motion carried. Mr. Bassett abstained. (Mr. Bassett’s name is on the list.)


 

Land and Water Conservation Committee Chair James Bassett presented the Committee’s recommendation to approve the 2009-2014 Sawyer County Land and Water Resource Management Plan. A public hearing on the plan was held January 30, 2009. The Wisconsin Land and Water Conservation Board approved the plan. Motion by McCoy, 2nd by Mizerka, to approve the recommendation. Motion carried.


 

The Board reviewed the Property and Airport Committee recommendation to approve a proposal from RJF Agencies for the renewal of the liability insurance coverage for the Sawyer County Airport for the period March 15, 2009 to March 15, 2010. The total cost for the coverage would be $4,725. Motion by Miller, 2nd by Bassett, to approve the recommendation. Motion carried.


 

The Board reviewed the Courthouse Committee recommendation to approve a proposed amendment to appendix P (public records fee schedule) of the Sawyer County Personnel and Administrative Policies providing a charge of $1.75 per page for the production of custom reports from the KIDS system in the Child Support Department. Motion by Miller, 2nd by Bassett, to approve the recommendation. Motion carried.


The Board reviewed the Public Safety Committee recommendation to approve a proposed amendment to the food service management agreement between Sawyer County and A’viands, LLC. Sheriff James Meier had explained to the Public Safety Committee that the food service contract with A’viands includes a provision for Sawyer County to provide one cook on a full-time basis, that the County’s one remaining cook on staff retired effective January 30, 2009, and that he did not intend to replace this position. A’viands prepared a cost adjustment of 39 cents per meal to their contract to reflect Sawyer County no longer providing a cook. Sheriff Meier reported that, based on jail occupancy, this increased per meal fee will cost approximately $32,000 annually which is less expensive than the nearly $42,000 wage and benefit cost to the County of the position. Motion by Olson, 2nd by Johnson, to approve the contract amendment. Motion carried.


 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation to approve proposed revisions to the Sawyer County Personnel and Administrative Policies. Motion by Bassett, 2nd by Mizerka, to approve the recommendation. Motion carried.


Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation to approve a proposed side letter of agreement with the Highway Department employee bargaining unit for the direct deposit of employee payroll. Motion by Kinsley, 2nd by Bassett, to approve the recommendation. Motion carried.


Finance Committee Chair Kathy McCoy presented the Committee’s recommendation to approve the following proposed transfers between accounts of the 2009 Sawyer County Budget to establish a budget for the 5th Street vehicle and equipment maintenance garage in lieu of vehicle maintenance expenses being included in the budgets of each department with County vehicles:


 

2009 budget for 5th Street vehicle and equipment maintenance garage:


 

702-00-52230-50111 Salaries $39,408.

 

702-00-52230-50112 Salaries-Overtime 1,000.

 

702-00-52230-50144 Term Life-Employer 53.

 

702-00-52230-50151 FICA 3,015.

 

702-00-52230-50152 Employer Retirement 1,774.

 

702-00-52230-50153 Employee Retirement 2,326.

 

702-00-52230-50154 Health Insurance 14,229.

 

702-00-52230-50224 Heating Fuels 8,700.

 

702-00-52230-50225 Telephone 650.

 

702-00-52230-50235 Snow Removal 700.

 

702-00-52230-50241 Parts 86,250.

 

702-00-52230-50312 Office Supplies 200.

 

702-00-52230-50344 Supplies 600.

 

702-00-52230-50346 Laundry 800.

 

702-00-52230-50349 Other Operating Supp. 1,400.

 

702-00-52230-50362 Small Tools 1,200.


 

TOTAL: $162,305.


 

Department expense line items transferred to establish 2009 5th Street vehicle and equipment maintenance garage budget:


 

100-25-51720-50241 Surveyor $3,000.

 

100-27-56400-50241 Zoning 1,500.

 

100-28-56201-50241 Forestry 7,000.

 

100-31-51600-50242 Maintenance 3,105.

 

100-35-52120-50241 Sheriff 110,000.

 

100-38-52300-50241 Ambulance 30,000.

 

100-57-54720-50241 Veteran’s Dept. 3,000.

 

246-00-56150-50241 Land and Water 4,000.

 

250-00-56800-50241 Dog Pound 700.


 

TOTAL: $162,305


 

Motion by Riedmann, 2nd by Mrotek, to approve the recommendation. Motion carried by unanimous voice vote.


 

Finance Committee Chair Kathy McCoy presented the Committee’s recommendation to approve sending a memo to the departments of the County directing them to require contractors working for Sawyer County to provide certificates of workers compensation and liability insurance coverage and to complete and file with the departments completed W-9 forms. The Board noted that individual contractors without employees are not required to have workers compensation coverage, but that those contractors should be required to provide certificates of liability insurance coverage. Motion by Miller, 2nd by Johnson, to approve the Finance Committee recommendation. Motion carried.


The Board reviewed a Finance Committee reminder for County Board members that each department committee should be especially diligent in reviewing monthly department vouchers.


 

The Board discussed a proposal to have a department presentation at each County Board meeting and a proposal for a planning meeting to be held prior to each County Board meeting. County Board Chair Hal Helwig indicated that Burnett County holds planning meetings prior to their regular monthly meetings and suggested having the Burnett County Board Chair and Administrator attend a Sawyer County Board meeting to present information about their procedures. Motion by McCoy, 2nd by Miller, to table consideration of these proposals until after a presentation from Burnett County. Motion carried.


 

Motion by Miller, 2nd by Johnson, to adjourn the meeting. Motion carried.



 

Minutes prepared by Sawyer County Clerk Kris Mayberry