Meeting Agendas & Minutes

County Board 02/17/2011

Last Updated 2/28/2011 12:23:13 PM


minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, February 17, 2011, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the February meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

 

03

Ken Maki – T of Hayward W 3 and 4

x

04

Walter Jaeger – T of Hayward W 1 and 2

 

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

 

07

Thomas W. Duffy – C of Hayward W 3 and 4

x

08

Bruce Paulsen – T of Bass Lake W 1 and 2

x

09

Charles Gundersen – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.  Call to order, roll call, Pledge of Allegiance, meeting agenda, audience recognition

02.   Minutes of the meeting of January 20, 2011

02a. Public safety communications grant update

03.  Zoning and Conservation Committee report, including:

·         Zoning change for Sheila H. Herbert Revocable Trust property – Town of Spider Lake Plan and Review Commission

·         Round Lake watershed management

·         Aquatic Invasive Species Coordinator resolution

·         Osprey Lake infestation control project resolution

04.  Forestry Committee report, including:

·         2011 Emergency Fire Warden list

·         establishment of separate funds for snowmobile and ATV grants

05.  Courthouse Committee report, including Child Support Department - 2011 State of Wisconsin Department of Children and Families contract

06.  Property and Airport Committee report, including renewal of Airport liability insurance

07.  Finance Committee report, including:

·         Anderson Hager Moe engagement letter for 2010 audit

·         resolution authorizing Johnson Bank account for Namekagon Transit

08.  Personnel and Administrative Committee report, including review of priorities for Sawyer County services

09.  Appointments, including Zoning Board of Appeals

10.  Sawyer County redistricting, including establishment of Redistricting Committee

11.  American Birkebeiner Giant Ski event participation

12.  Request to change Structures, Parcels, and Facilities Signage and Maintenance Contract (property address system) with Marilyn Preston to Ernie Preston

13.  Correspondence, reports from conferences and meetings, other matters for discussion only

14.  Closed session, pursuant to section 19.85(1)(g), Wisconsin Statutes, to review advise from legal counsel concerning litigation involving Sawyer County.

 

Motion by Bassett, 2nd by Kinsley, to approve the meeting agenda as presented.  Motion carried.

 

Jon Denzer (resident on Greenwood Lane in Town of Hayward) requested information pertaining to the status of the Sawyer County Health and Human Services Department proposal to develop a group home in Sawyer County for 5-8 juvenile residents of Sawyer County and whether there has been a decision as to the location of a site for the proposed group home.  Health and Human Services Department Director Pete Sanders and Health and Human Services Board Chair Kathy McCoy indicated that the department is exploring its options for the selection of a site and that no decision has been made at this time.

 

Motion by Kinsley, 2nd by Johnson, to approve the January 20, 2011 meeting minutes.  Motion carried.

 

Sawyer County 911 Coordinator Rose Lillyroot and Ambulance Service and Emergency Government Department Director Brian Cody informed the Board that they have received assurances that Sawyer County will receive an $800,000 grant from the Office of Justice Assistance – Homeland Security to be used for public safety communication system improvements.  Ms. Lillyroot and Mr. Cody presented information about the planned improvements and indicated that the cost of the improvements may exceed the $800,000 to be received from the grant and that Sawyer County may need to provide additional funds required for the improvements.  Motion by Bassett, 2nd by Kinsley, to support going forward with the grant application.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the following report from the Town of Spider Lake Plan and Review Commission:

 

The Town of Spider Lake Plan and Review Commission, having held a public hearing on January 5, 2011 at 6:00 p.m. at the Town Hall, pursuant to Section 62.23(7), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petition described as follows be approved by the Sawyer County Board of Supervisors.

 

Owner:  Sawmill Trust Company, trustee of the Sheila H. Herbert Revocable Trust, Located in the NW1/4 of the SE1/4, S29-T42N-R7W.  Lot 3 CSM No. 7753 Vol. 31 Pg. 243.  Proposed area of land to be rezoned is 31.22 Ac.  Presently zoned F-1 requests change to A-1.  Purpose:  To conform to current and prior use and surrounding properties.

 

Town of Spider Lake:

  Plan and Review Commission public hearing:  Approved 1/5/11

  Town Board:  Approved 1/12/11

 

Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Zoning and Conservation Committee member Bruce Paulsen presented the preliminary report and recommendations for management of the flow and level of water at the 2 locations under Sawyer County’s control in the Round Lake – Osprey Lake – Osprey Creek watershed downstream to County Highway NN.  The recommendations submitted by Mr. Paulsen, Zoning and Conservation Committee member Chuck Gundersen, and County Clerk Kris Mayberry result from a review and evaluation of engineering information by and with the Short Elliott Hendrickson engineering firm.  The recommendations include replacement of the bridge for the private road at the Little Round Lake Dam, removing the existing Little Round Lake Dam, replacement of the dam with a 12-foot span by 7 foot rise reinforced box culvert, lowering the County Highway NN culverts, and petitioning the Wisconsin Department of Natural Resources to abandon the 1941 order which is in effect for the management of portions of the watershed.  The report included the factors considered in making the recommendations.  Mr. Paulsen indicated that no Zoning and Conservation Committee or County Board approval is being sought at this point, and that the report and recommendations will be distributed to the public and interested parties for their review.  Motion by Jaeger, 2nd by Johnson, to approve distribution of the report and recommendations.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the Zoning and Conservation Committee recommendation to approve the following resolution:

RESOLUTION #1-2011

Sawyer County Aquatic Invasive Species Coordinator

     WHEREAS, Sawyer County hereby requests assistance for the purpose of implementing a county-wide program for aquatic invasive species control.

     THEREFORE, BE IT RESOLVED, that Sawyer County has budgeted a sum sufficient to complete the project and

     HEREBY AUTHORIZES Dale Olson, County Conservationist, to act on behalf of Sawyer County to submit an application to the State of Wisconsin, Department of Natural Resources for financial assistance; to sign documents; and to take necessary action to undertake, direct and complete the approved project.

     BE IT FURTHER RESOLVED that Sawyer County will comply with state and federal rules for the programs; may perform force account work; and will obtain approval in writing from the Department of Natural Resources before any change is made in the project scope (if applicable).

 

Motion by Bassett, 2nd by Paulsen, to approve RESOLUTION #1-2011.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the Zoning and Conservation Committee recommendation to approve the following resolution:

Resolution #2-2011

Osprey Lake Established Infestation Control Project

     WHEREAS, Osprey Lake is an important resource in Sawyer County; and

     WHEREAS, control of the Eurasian water milfoil in the lake and education of Sawyer County residents and visitors is good for the environment; and

     WHEREAS, Osprey Lake Property Owners Association is not qualified for grant sponsorship due to small numbers of members;

     THEREFORE, BE IT RESOLVED, that Sawyer County in partnership with the Osprey Lake Property Owners Association requests the funds and assistance available from the Wisconsin Department of Natural Resources under the Aquatic Invasive Species Control Grant Program; and

     HEREBY AUTHORIZES Dale Olson, ZAC Administrator, to act on behalf of Sawyer County to:

Submit an application to the State of Wisconsin, Department of Natural Resources for financial assistance;

            Sign documents; and

Take necessary action to undertake, direct and complete the approved project.

     BE IT FURTHER RESOLVED that Sawyer County, in partnership with Osprey Lake Property Owners Association, will meet the obligations of the aquatic invasive species control project including timely publication of the results and meet the financial obligations of an aquatic invasive species grant, including the prompt payment of our 25% commitment to aquatic invasive species control project costs.

 

Motion by Paulsen, 2nd by Jaeger, to approve Resolution #2-2011.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee’s recommendation to approve the Emergency Fire Warden Organization List for 2011.  Motion by Paulsen, 2nd by Johnson, to approve the recommendation.  Motion carried.  Mr. Bassett abstained.  (Mr. Bassett’s name is on the list.)

 

The Board reviewed the Forestry Committee recommendation to establish a separate County fund for snowmobile and ATV grants to better track and account for these funds.  The Finance Committee concurs with the recommendation.  Motion by Paulsen, 2nd by Pearson, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve the 2011 State of Wisconsin Department of Children and Families and Sawyer County contract for the administration of child and spousal support and the establishment of paternity and medical support liability programs.  Motion by Kinsley, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Property and Airport Committee Vice-Chair Dean Pearson presented the Committee recommendation to approve the proposal of RJF Agencies for renewal of the general liability insurance coverage for the Sawyer County Airport for March 15, 2011 to March 15, 2012, including the option of rejecting the coverage for terrorism.  The proposal includes an annual premium of $3,000 (same as the previous year) and a $150 service fee for RJF.  Motion by Bassett, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Finance Committee Vice-Chair Kathy McCoy presented the Committee recommendation to approve a proposed engagement letter for the services of Anderson, Hager & Moe for preparing the 2010 financial statement and independent auditor’s report for Sawyer County.  Finance Committee member Bruce Paulsen had presented to the Finance Committee four additional provisions he recommends adding to the engagement letter which are included in the Finance Committee’s recommendation for approval.  Motion by Johnson, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Finance Committee Vice-Chair Kathy McCoy presented the Committee recommendation to approve the following resolution:

Resolution #3-2011

Designating Public Depository and Authorizing Withdrawal of County Moneys

     RESOLVED, that Johnson Bank (the Bank), qualified as a public depository under section 34 of the Wisconsin Statutes, is hereby designated as a depository in which the funds of Sawyer County may from time to time be deposited; that the following described account be opened and maintained in the name of Sawyer County with the Bank subject to the rules and regulations  of the Bank from time to time in effect; that the persons and the number thereof designated by title opposite the following designation of accounts is hereby authorized, for and on behalf of Sawyer County, to sign order checks as provided in section 66.0607(3) of the Wisconsin Statutes, for payment or withdrawal of money from said account and to issue instructions regarding the same and to endorse for deposit, negotiations, collection, or discount by the Bank any and all checks, drafts, notes, bills, certificates of deposit or other instruments or orders for the payment of money owned or held by Sawyer County; that the endorsement for deposit may be in writing, by stamp, or otherwise, with or without designation of signature of the person so endorsing; and that any officer, agent or employee of Sawyer County is hereby authorized to make oral or written requests of the Bank for the transfer of funds or money between accounts maintained by Sawyer County at the Bank.

 

name of account number XXXXXXXXXXXXX:  Sawyer County for Namekagon Transit

 

signatures required:  2

 

authorized signatories:  Sawyer County Treasurer, Sawyer County Health and Human Services Department Director, Sawyer County Health and Human Services Department Financial Manager

 

Motion by Johnson, 2nd by Schleeter, to approve Resolution #3-2011.  Motion carried.  Mr. Jaeger and Mr. Bassett abstained from voting.

 

Finance Committee Vice-Chair Chair Kathy McCoy and Clerk of Circuit Court Anne Marie Danielson reported that the Finance Committee approved the recommendation of the Courthouse Committee to approve the expenditure of an amount not to exceed $6,500 from the 2011 appropriation for employee health insurance for the Clerk of Court’s Office for security improvements (2 security windows, an access control system for the entrance door, and steel plate in the wall) to the Clerk of Court’s Office. 

 

The Board discussed County Board priorities for County services with University of Wisconsin-Extension Community Resource Development Educator Dave Berard, determined to support a review of these priorities, and referred discussion of the procedures to be utilized for this review to the Personnel and Administrative Committee.

 

County Board Chair Hal Helwig presented his recommendation to re-appoint Al Gerber, Darwin Hintz, and Jim Tiffany to the Sawyer County Board of Appeals for a new three-year term.  Their current terms expire in March.  Motion by Kinsley, 2nd by Thompson, to approve the recommendation.  Motion carried.

 

County Clerk Kris Mayberry presented information about the process and requirements for municipal and county redistricting following the release on or before April 1, 2011 of resident population data by the U.S. Census Bureau for the nation’s 22nd decennial census (2010).  The Board discussed that the initial decisions for the redistricting process are for the County Board to determine if they wish to retain the current number of County Board districts (15) and the appointment of a redistricting committee to review district boundary options for recommendation to the full County Board.  Motion by Kinsley, 2nd by Paulsen, to retain the current number of County Board districts (15) and to utilize the Personnel and Administrative Committee as the redistricting committee.  Motion carried.

 

The Board discussed preparations for competing against representatives of the Hayward City Council in the Giant Ski event to be held Friday, February 25, 2011 on Hayward’s Main Street as part of the 2011 Birkebeiner events and reviewed a schedule for race start times.  The County’s entry form has been submitted to the American Birkebeiner Foundation and the registration fee paid.  County Board member Ken Maki was selected as the team’s captain at the January County Board meeting.

 

The Board reviewed a Structures, Parcels, and Facilities Signage and Maintenance Contract for 2011 between Sawyer County and Ernie Preston.  The Board approved an identical agreement between Sawyer County and Marilyn Preston at their January meeting.  Marilyn and Ernie Preston requested that the agreement be amended to reflect that the agreement is between Sawyer County and Ernie Preston and not Marilyn Preston.  Motion by Kinsley, 2nd by Jaeger, to approve the amended agreement.  Motion carried.

 

Motion by Kinsley, 2nd by Thompson, to convene into closed session, pursuant to section 19.85(1)(g), Wisconsin Statutes, to review advise from legal counsel concerning litigation involving Sawyer County.  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Johnson, 2nd by Thompson, to reconvene into open session.  Motion carried.

 

Motion by Johnson, 2nd by Thompson, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Sawyer County Clerk Kris Mayberry