Meeting Agendas & Minutes

County Board 06/16/2011

Last Updated 7/22/2011 8:36:09 AM


minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, June 16, 2011, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the June meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

 

03

Ken Maki – T of Hayward W 3 and 4

x

04

Walter Jaeger – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Thomas W. Duffy – C of Hayward W 3 and 4

x

08

Bruce Paulsen – T of Bass Lake W 1 and 2

x

09

Charles Gundersen – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

 

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.  Call to order, roll call, Pledge of Allegiance, meeting agenda, audience recognition

02.   Minutes of the meeting of May 19, 2011

03.  Zoning and Conservation Committee report, including Round Lake watershed management update, agreement to lower County Highway NN culverts, and option of transferring control of dam at outlet of Little Round Lake

04.  Forestry Committee report, including:

·         green tree retention guidelines as addition to County Forest 15 Year Plan

·         trade of County land for private land to provide access to area of County Forest

05.  Courthouse Committee report, including:

·         proposal to fill vacant Judicial Assistant and Deputy Clerk of Court positions

·         request for temporary employee in Clerk of Court’s Office

·         creation of Chief Deputy Clerk of Court as non-represented, management position

06.  Public Safety Committee report, including recommendation to fill vacancy in Sheriff’s Department resulting from vacancy in female jailer position

07.  Property and Airport Committee report, including:

·         support for federal Airport improvement project funding

·         amendments to Airport improvement program grant terms and conditions

08.  Health and Human Services Board report, including purchase and renovation of real property and borrowing to finance juvenile residential facility

09.  Finance Committee, including:

·         Regional planning commission membership

·         options for refinancing County debt

10.  Correspondence, including Wisconsin Counties Association letter regarding the taxation of lands held by members of the Chippewa Tribe; reports from conferences and meetings; other matters for discussion only

11.  Closed session, pursuant to section 19.85(1)(e), Wisconsin Statutes, for discussion of issues pertaining to the taxation of lands held by members of the Chippewa Tribe

 

Motion by Kinsley, 2nd by Bassett, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Kinsley, 2nd by Zietlow, to approve the May 19, 2011 meeting minutes.  Motion carried.

 

Zoning and Conservation Committee member Bruce Paulsen provided an update concerning a meeting he attended with representatives of the Round Lake Property Owners Association (RLPOA) and representatives of Sawyer County’s consulting engineers Short Elliott Hendrickson (SEH).  The RLPOA representatives requested the meeting to review and discuss SEH’s recommendations for Sawyer County’s management of the Round Lake watershed.  Based on their concern that Sawyer County is not considering an alternative that includes a control structure at the outlet of Little Round Lake the RLPOA representatives indicated an interest in exploring the option of the Association assuming the control and responsibility for management of the watershed at the outlet of Little Round Lake.  Motion by Jaeger, 2nd by Duffy, to approve discussions by representatives of the County with representatives of the RLPOA to explore options which might result in a transfer of the management of the watershed at the outlet of Little Round Lake from Sawyer County to the RLPOA (or other appropriate legal entity).  Motion carried.

 

Zoning and Conservation Committee member Bruce Paulsen presented a recommendation that the Sawyer County Board of Supervisors reconfirm its action taken November 13, 2007 to lower the culverts at the intersection of Sawyer County Highway NN and Osprey Creek to the natural channel of Osprey Creek with upstream invert elevations of 1340.7 feet and downstream invert elevations of 1340.6 feet.  Motion by Bassett, 2nd by Johnson, to approve the recommendation, and to refer determining the source of funds for the project to the Highway Committee and to the Finance Committee.  Motion carried.

 

Sawyer County Forest Administrator Greg Peterson presented the Forestry Committee recommendation to approve a proposed set of guidelines referred to as the Green Tree Retention Guidelines as an addition to the Sawyer County Forest 15 Year Plan.  The guidelines provide for the retention of reserve trees when harvesting timber from the Sawyer County Forest.  Motion by Bassett, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Sawyer County Forest Administrator Greg Peterson presented the Forestry Committee recommendation to approve a proposal to trade the Dezotell family 40 acres of land owned by Sawyer County [Northwest Quarter of the Southeast Quarter (NW1/4SE1/4), Section 23, Township 39 North, Range 4 West] for approximately 41.1 acres owned by the Dezotell family [part of the South Half of the Northwest Quarter (S1/2NW1/4) and part of the Southwest Quarter of the Northeast Quarter (SW1/4NE1/4), Section 23, Township 39 North, Range 4 West.  The trade would provide Sawyer County and the public with improved access to a portion of the Sawyer County Forest.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried. 

 

Human Resource Manager Carol Larson presented information (including an analysis of the financial impact) about filling a vacant (as of June 2, 2011) Judicial Assistant position and filling a Deputy Clerk of Court position that would be vacant upon the appointment by Judge Wright of Deputy Clerk of Court Marge Kelsey to the Judicial Assistant position.  Clerk of Court Anne Marie Danielson is also requesting approval to hire a former employee of the Judge’s Office and the Clerk of Court’s Office, Ricki Briggs, for up to 200 hours as a temporary employee to assist in the Clerk of Court’s Office and in training the new Judicial Assistant.  The Courthouse Committee recommends approval to fill the positions, and to hire Ms. Briggs as a temporary employee.  The Personnel and Administrative Committee concurs with the recommendations.  The Finance Committee reviewed and discussed that the Clerk of Court’s 2011 budget may include sufficient funds to cover the additional costs of the recommendations.

 

Motion by Kinsley, 2nd by Bassett, to approve filling the Judicial Assistant position and the Deputy Clerk of Court position.  Motion carried.

 

Motion by Duffy, 2nd by Kinsley, to approve hiring Ms. Briggs as a temporary employee.  Motion carried.

 

Human Resource Manager Carol Larson presented information about a proposal to establish the Chief Deputy Clerk of Court position as a non-represented executive position in the Clerk of Court’s Office.  Wisconsin’s Tenth Judicial District Administrator Scott K. Johnson, by letter dated May 4, 2011, discussed this option and opined that the position qualifies as a non-represented executive level position within the office.  The Courthouse Committee reviewed a proposed position description and a financial analysis of the proposal as well as a summary of wage options for the proposed position.  Ms. Larson had requested that the Courthouse Employee Bargaining Unit review the proposal and indicate whether they have any objection to removing the position from the bargaining unit.  The bargaining unit responded by requesting an opportunity to review the proposed position description prior to responding.  The Courthouse Committee recommends approval of the proposed position as a 40 hour a week position with a 5% wage adjustment from the 2010 rate, contingent upon approval of the bargaining unit and the employee selected for the position.  The Finance Committee and the Personnel and Administrative Committee concur with the recommendation.  Motion by Bassett, 2nd by Duffy, to approve the Courthouse Committee recommendation.  Motion carried.

 

Human Resource Manager Carol Larson presented the Public Safety Committee recommendation to approve filling a vacant female jailer position in the Sheriff’s Department.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Bassett, 2nd by Duffy, to approve the recommendation.  Motion carried.

 

County Clerk Kris Mayberry reported that Wisconsin Department of Transportation Bureau of Aeronautics Airport Development Engineer Matt Malicki provided the Property and Airport Committee with an update on the Airport improvement project and presented a Federal Aviation Administration (FAA) Math Modeling Study which tested whether the instrument landing system proposed for installation at the Airport would perform given the conditions of the runway and approaches at the Sawyer County Airport.  The study concluded that the system would perform within operating tolerances.  Mr. Malicki presented and reviewed with the Property and Airport Committee an estimated schedule for the design and construction for the Airport improvement project and indicated that the percent and amount of federal funding for the project is still to be determined by legislation pending before the U.S. Congress to determine the Federal Aviation Administration’s project appropriation.  The Committee determined to urge the County Board to request Sawyer County’s U.S. Congressional and Senate representatives to support a commitment of federal funds to support the project.  Motion by Zietlow, 2nd by Bassett, to authorize that a letter be sent to Sawyer County’s U.S. Congressional and Senate representatives urging them to support a commitment of federal funds to support the project.  Motion carried.

 

County Clerk Kris Mayberry presented the Property and Airport Committee recommendation to approve a proposed amended and updated agreement with the Federal Aviation Administration for the terms and conditions of accepting an airport improvement program grant for the Airport improvement project.  Approval of the agreement is prerequisite to receiving federal airport improvement project funding.  Motion by Thompson, 2nd by Zietlow, to approve the agreement and to authorize that it be signed on the County’s behalf.  Motion carried.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve the purchase of a parcel of real estate and the renovation of the buildings on that parcel for the development of a juvenile residential facility by the Sawyer County Health and Human Services Department and to approve that Sawyer County borrows for that purpose $475,000 through the State of Wisconsin Board of Commissioners of Public Lands Trust Fund Loan Program with the term for the repayment of the loan being 5 years and an interest rate of 3.25%.  Purchase of the property is contingent upon the Trust Fund Loan being approved, upon annexation of the property into the City of Hayward being approved, and upon the facility obtaining the proper licensing for the operation of a juvenile residential facility.  Motion by Pearson, 2nd by Duffy, to approve the Health and Human Services Board recommendations with the above-referenced contingencies.  The roll call vote was as follows:  Bassett – yes; Kinsley – yes; Olson – absent; Thompson – yes; Johnson – yes; Schleeter – yes; McCoy – yes; Maki – absent; Jaeger – yes; Zietlow – yes; Pearson – yes; Duffy – yes; Paulsen – yes; Gunderson – yes; Helwig – yes.  The motion carried with 13 of the 15 members of the Sawyer County Board of Supervisors voting yes and 2 members being absent.

 

Motion by Bassett, 2nd by Johnson, to approve expenditures for the initial architectural services necessary for planning the renovations of the juvenile residential facility referenced above.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation for Sawyer County to continue as a member of the Northwest Regional Planning Commission (NWRPC) for 2012.  Section 66.0311 of the Wisconsin Statutes provides that a county may withdraw from a regional planning commission at the end of any fiscal year by a two-thirds vote of the members-elect of the governing body taken at least 6 months before the effective date of withdrawal.  NWRPC Executive Director Myron Schuster and Deputy Director Sheldon Johnson had reviewed the advantages of membership and the benefits specific to Sawyer County with the Finance Committee.  Mr. Schuster had also indicated that the NWRPC Board of Directors authorized a 5% reduction in membership dues for 2012.  Sawyer County Development Corporation Executive Director Scott Allen spoke in opposition to the Finance Committee recommendation.  Motion by Kinsley, 2nd by Paulsen, to continue Sawyer County’s membership in the NWRPC for 2012.  Motion carried.

 

The Board discussed the option of Sawyer County refinancing, either before or upon the April 1, 2012 first call date, the balance of the debt incurred for the construction of the addition to the Sawyer County Law Enforcement Center to expand the jail inmate capacity.  The Finance Committee, at their meeting held June 13, 2011, reviewed information provided by Robert W. Baird & Co. Vice President of Public Finance Steven G. Kornetzke and recommends County Board approval to investigate the option of refinancing the debt, including the option of being prepared for the advance refunding of the bonds in the event interest rates begin to increase.  Motion by Paulsen, 2nd by Schleeter, to approve the Finance Committee recommendation.  Motion carried.

 

The Board reviewed at letter dated June 14, 2011 from Wisconsin Counties Association (WCA) Executive Director Mark D. O’Connell inviting Sawyer County to join a group of local governments for the purpose of attempting to negotiate a resolution to the long-standing issues surrounding taxation of lands held in fee simple by the Chippewa Tribe or tribal members.  Ashland County, Bayfield County, Iron County, and Vilas County were also invited to join the group.  The initial financial commitment would be $2,500 per county to retain Attorney Andrew Phillips and his law firm to assist with the effort. The WCA would match the $2,500 commitments.  Motion by Pearson, 2nd by Paulsen, to approve joining the group and the $2,500 commitment, contingent upon the other four counties also joining.  Motion carried.  

 

Motion by Kinsley, 2nd by Duffy, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Sawyer County Clerk Kris Mayberry