DRAFT - minutes of the meeting of the Courthouse Committee, Sawyer County Board of Supervisors
September 6, 2011, 7:00 p.m., Assembly Room, Sawyer County Courthouse
members present: Dale Schleeter (Chair), Ron Kinsley, Mel Olson
also present: County Board member Warren Johnson, Information Technology Department Director Mike Coleson, Land Records Department Director Robyn Thake, Circuit Court Judge Gerald Wright, County Clerk Kris Mayberry
Motion by Olson, 2nd by Kinsley, to approve the meeting agenda as presented. Motion carried.
Motion by Kinsley, 2nd by Olson, to approve the August 9, 2011 meeting minutes. Motion carried.
Land Records Department Director Robyn Thake presented information about the purchase of an HP Designjet T790 44-inch color plotter for $5,235 to replace the plotter now in use in the Land Records Department. The plotter now in use is in need of substantial repair. Information Technology Department Director Mike Coleson is attempting to get parts for and repair the plotter. Motion by Olson, 2nd by Kinsley, to refer the potential purchase to the Finance Committee to determine whether repair or replacement of the plotter makes the most sense. Motion carried.
Land Records Department Director Robyn Thake presented information about a proposal from Applied Data Consultants to download, compress, and reformat new orthophotography that is available into Sawyer County’s coordinate system and mosaic the imagery into a single file that can be more easily utilized for County projects and online mapping website. The cost for the service would be $1,230. Motion by Olson, 2nd by Kinsley, to recommend Finance Committee and County Board approval of the proposal. Motion carried.
Information Technology Department Director Mike Coleson presented a department report. The Committee discussed the concern expressed by the Finance Committee that arrangements should be made to train additional backup for the services provided by Mr. Coleson.
The Committee reviewed a written department report from County Surveyor Dan Pleoger.
The Committee reviewed the following requests for approval for travel by employees outside of Sawyer County:
· Clerk of Circuit Court Anne Marie Danielson to Wisconsin Clerk of Court Association fall conference October 12th-14th in Marshfield.
· Child Support Department Director Sandy Okamoto to Wisconsin Child Support Enforcement Association fall conference October 25th-28th in Stevens Point.
Motion by Kinsley, 2nd by Olson, to approve the department reports and the requests for approval of travel. Motion carried.
The Committee discussed that Clerk of Court Anne Marie Danielson requests approval to transfer and expend funds from the jury expense line of the Clerk of Circuit Court 2011 budget to the travel line to provide the balance of funds necessary for her to attend the fall conference. Motion by Kinsley, 2nd by Olson, to recommend Finance Committee approval of the request. Motion carried.
The Committee reviewed the monthly department expense vouchers. Motion by Olson, 2nd by Kinsley, to approve the vouchers. Motion carried.
County Clerk Kris Mayberry reported on insurance, risk management, and liability claims involving Sawyer County.
Motion by Kinsley, 2nd by Olson, to adjourn the meeting. Motion carried.
minutes prepared by County Clerk Kris Mayberry