DRAFT - minutes of the meeting of the Courthouse Committee
Sawyer County Board of Supervisors
November 8, 2011, 7:00 p.m., Assembly Room, Sawyer County Courthouse
members present: Dale Schleeter (Chair), Ron Kinsley, Mel Olson, Tom Duffy, Walt Jaeger
also present: Information Technology Department Director Mike Coleson, Land Records Department Director Robyn Thake, Clerk of Court Anne Marie Danielson, Circuit Court Judge Gerald Wright, Human Resource Managers Carol Larson and Michelle Jepsen, County Clerk Kris Mayberry
Motion by Kinsley, 2nd by Olson, to approve the meeting agenda as presented. Motion carried.
Motion by Kinsley, 2nd by Olson, to approve the October 11, 2011 meeting minutes. Motion carried.
Land Records Department Director Robyn Thake expressed her concern with a proposed flood zone map project for the Lac Courte Oreilles watershed which was discussed at a meeting of the Zoning and Conservation Committee and which Geographic Information System Specialist Brian Devries had been asked to assist with. Ms. Thake’s concern was that the proposal needs definition as to who will do the work involved with the project, who will pay for the project, and what are the liabilities that would be incurred by the County. Motion by Kinsley, 2nd by Jaeger, to refer Ms. Thake’s concerns to the Zoning and Conservation Committee to address these questions. Motion carried.
Information Technology Department Director Mike Coleson reported that 2 new computer servers had been successfully installed in the Information Technology Department with the related software and training and indicated that a question had been raised as to whether the entire $31,105 cost of the project would come from the Contingency Fund Account of the General Fund of the 2011 Sawyer County Budget or whether a portion of that amount would come from the 2011 Information Technology Department budget. The Committee reviewed copies of minutes of the August 15, 2011 Finance Committee meeting and the August 18, 2011 County Board meeting which approved that the $31,105 expenditure comes from the Contingency Fund Account. Motion by Jaeger, 2nd by Duffy, to recommend to the Finance Committee that the previous action of the Finance Committee and County Board be upheld. Motion carried.
Land Records Department Director Robyn Thake presented a written report, including a report of documents processed by the Real Property Lister and a report on the amount of public use of the Geographic Information System mapping portal on the Sawyer County website as recorded with a program included in the portal software.
Information Technology Department Director Mike Coleson presented a department report.
Clerk of Court Anne Marie Danielson presented a written report, including a report on passport applications processed and collections of interest, tax intercept funds, attorney fees, guardian ad litem fees, and bail forfeitures. Ms. Danielson reported that, due to an illness of a court system employee, it may be necessary to request approval for a limited-term employee to assist with the functions of the court system. The Committee requested that this be referred to the Finance Committee and Personnel and Administrative Committee for consideration.
The Committee reviewed a written department report provided by Child Support Department Director Sandy Okamoto.
Circuit Court Judge Gerald Wright advised the Committee that he prefers that weapons, including concealed weapons, be prohibited from the entire Courthouse building complex.
The Committee reviewed the monthly department expense vouchers. Motion by Duffy, 2nd by Jaeger, to approve the department reports and expense vouchers. Motion carried.
County Clerk Kris Mayberry reported on insurance, risk management, and liability claims involving Sawyer County.
Motion by Kinsley, 2nd by Jaeger, to convene into closed session, pursuant to section 19.85(1)(f), Wisconsin Statutes, for the preliminary consideration of an employee disciplinary matter. Motion carried by unanimous voice vote.
[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]
Motion by Jaeger, 2nd by Duffy, to reconvene into open session. Motion carried.
Motion by Duffy, 2nd by Jaeger, to adjourn the meeting. Motion carried.
minutes prepared by County Clerk Kris Mayberry