Meeting Agendas & Minutes

County Board 01/19/2012

Last Updated 2/13/2012 8:10:10 AM


DRAFT - minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, January 19, 2012, 6:00 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the January meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Ken Maki – T of Hayward W 3 and 4

x

04

Walter Jaeger – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Thomas W. Duffy – C of Hayward W 3 and 4

x

08

Bruce Paulsen – T of Bass Lake W 1 and 2

x

09

Charles Gundersen – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda, audience recognition

02.   Minutes of the meeting of December 15, 2011

03.   International Para Olympics to be held at Telemark

04.   American Birkebeiner update

05.   Zoning and Zoning and Conservation Committee reports, including:

·         Bayfield Regional Conservancy conservation easement  - Callahan Lake project

·         Invasive species contract renewal

06.   Forestry Committee report, including:

·         withdrawal and transfer of 1.41 acres of land from County Forest for County Highway T improvement project

·         annual accomplishment report

07.   Courthouse Committee report, including request to continue limited-term employee for court system

08.   Public Safety Committee report, including request to fill vacant Patrol Deputy position

09.   Property and Airport Committee report, including:

·         Airport improvement project, including 2012 apron expansion

·         Airport liability insurance

10.   Finance Committee, including:

·         proposal for 2011 audit

·         update on municipal bond issuance for refinancing County debt

·         funds for bicycle and pedestrian trail project

11.   Personnel and Administrative Committee report, including:

·         payment in lieu of insurance request from employees

·         possession of weapons and firearms policies and ordinance

·         transfer of $3,235.82  wellness grant funds from 2011 to 2012

12.   Appointments, including Northern Waters Library Service Board, Senior Resource Center Board, and Indianhead Community Action Agency Board

13.   Health and Human Services Board report, including 2011 and 2012 Health and Human Services Department budget adjustments

14.   April meeting dates, correspondence, reports from conferences and meetings, and other matters for discussion only

15.   Closed session, pursuant to section 19.85(1)(e), Wisconsin Statutes, for consideration of proposed agreements with employee bargaining unit(s).

16.   Use of force training presentation – Sheriff’s Department

 

Motion by Jaeger, 2nd by Kinsley, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Kinsley, 2nd by Zietlow, to approve the December 15, 2011 meeting minutes.  Motion carried.

 

Cable Chamber of Commerce Executive Director James Bolen presented information about the International Paralympic Nordic Skiing World Cup event to be held January 26-30 at Telemark Resort co-hosted by the Central Cross-Country Ski Association and Telemark.  Approximately 125 athletes who are dealing with physical disabilities (missing or paralyzed legs or arms, prosthetic legs, or blindness) from 12 counties will compete in cross-country ski races and biathlon events.

 

American Birkebeiner Ski Foundation Executive Director Ned Zuelsdorff updated the Board on the upcoming Birkebeiner events and on the proposed new trailhead for the Birkebeiner Trail that would be located south of Cable on U.S. Highway 63.  Director Zuelsdorff indicated that approximately 9,600 skiers have registered for the February 23-25 Birkebeiner events and invited the Board to enter a team in the Giant Ski competition slated for 11 a.m. on Friday, February 24th.

 

Namekagon Transportation Commission Manager Karen Melasecca provided an update on the Commission’s planned new facility which will be constructed on County property located between the Sawyer County Fairground and the Sawyer County Highway Department on County Highway B.  The facility would include an office, a vehicle maintenance bay, and a cold storage building.

 

Zoning and Conservation Department Director Dale Olson reported that the Zoning and Conservation Committee approved their support (subject to review by Corporation Counsel) for the acquisition of a conservation easement by the Bayfield Regional Conservancy for conservation and public recreation purposes on 638 acres of land located along the shores of Mud Lake and Callahan Lake in the Town of Round Lake in Sawyer County.  At the December 15, 2011 County Board meeting Bayfield Regional Conservancy Executive Director Ellen Kwiatkowski had presented the Board with information and answered questions about a grant from the State of Wisconsin Knowles-Nelson Stewardship Program which has been tentatively awarded to support the acquisition of the easement.  Stewardship Non Profit Grant Manager Pamela Foster-Felt had provided notice to the Sawyer County Board that the Board may adopt a resolution that supports or opposes land acquisitions funded by the Stewardship Program as required by section 23.0917(5t) of the Wisconsin Statutes.

 

Zoning and Conservation Department Director Dale Olson presented the Zoning and Conservation Committee recommendation to approve an agreement for professional services for Kristine Maki to coordinate the Sawyer County Aquatic Invasive Species program to prevent the introduction and spread of aquatic invasive species in Sawyer County waters.  The agreement is for 2012 and 2013.  Motion by Johnson, 2nd by Jaeger, to approve the recommendation.  Motion carried.  Mr. Maki abstained from voting.

 

Forestry Committee Chair Dean Pearson introduced Sawyer County Forest Administrator Greg Peterson.  Mr. Peterson presented the Forestry Committee recommendation to approve the withdrawal of 1.41 acres of land [part of the North Half of the Northwest Quarter (N1/2NW1/4) of Section 33, Township 42 North, Range 9 West, located in the Town of Lenroot, County of Sawyer, State of Wisconsin] from the Sawyer County Forest and the transfer of ownership of the 1.41 acres of land to the Sawyer County Highway Department.  The transfer is for the purpose of facilitating the reconstruction of that portion of Sawyer County Highway T.  Motion by Maki, 2nd by Duffy, to approve the recommendation.  Motion carried by unanimous voice vote.

 

Sawyer County Forest Administrator Greg Peterson presented the Forestry Committee recommendation to approve the 2011 accomplishments report of the Sawyer County Forestry Department.  Motion by Thompson, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Clerk of Court Anne Marie Danielson and Circuit Court Judge Gerald Wright advised the Courthouse Committee that, due to a continuing illness of a court system employee, it is necessary to request approval for a limited-term employee for up to 20 hours a week to assist with the functions of the court system.  The Courthouse Committee recommends approval for up to 60 days (beyond what was previously approved) for a limited-term employee for up to 20 hours a week.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Bassett, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

Public Safety Committee Chair Fred Zietlow presented Sheriff Mark Kelsey to present the Public Safety Committee recommendation to approve filling the vacant Patrol Deputy position in the Sheriff’s Department.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Bassett, 2nd by Thompson, to approve the recommendation.  Motion carried.

 

County Clerk Kris Mayberry provided an update on the 2012 apron expansion project at the Sawyer County Airport and noted that he provided County Board members with a copy of an email received from Wisconsin Bureau of Aeronautics Project Engineer Matt Malicki responding to questions the County Board had at the December 15, 2011 County Board meeting regarding the costs of the apron expansion project (including engineering) and regarding the variance between an earlier and a later estimate of costs for the project.

 

The Board reviewed a proposal submitted by RJF, A MARSH & MCLENNAN AGENCY for renewal of the general liability insurance coverage for the Sawyer County Airport for March 15, 2012 to March 15, 2013.  The proposal includes an annual premium of $3,000 (same as the previous year) and a $150 service fee for RJF.  The Property and Airport Committee recommends approval of the proposal, including the option of rejecting the coverage for terrorism.  Motion by Bassett, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson reported that Michael J. Hager and Adam Liegl had presented and reviewed with the Finance Committee Certified Public Accountants Anderson Hager & Moe’s proposal for the 2011 County audit and 2012 accounting services with charges totaling $54,750.  Mr. Hager had indicated that the charges would not exceed the $54,750 without justification and approval by the County and that the 2011 audit would be delivered to the County by August 31, 2012.  The Finance Committee recommends approval of the proposal.  Motion by Kinsley, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Motion by Maki, 2nd by Zietlow, to authorize a letter of intent for Certified Public Accountants Anderson Hager & Moe to provide the audit and accounting services for the County for an additional three years.  The roll call vote was as follows:  Maki – yes; Jaeger – yes; Zietlow – yes; Pearson – yes; Duffy – no; Paulsen – no; Gundersen – no; Helwig – yes; Bassett – no; Kinsley – no; Olson – no; Thompson – yes; Johnson – no; Schleeter – no; McCoy – no.  The motion failed with 6 voting yes and 9 voting no.

 

Finance Committee Chair Warren Johnson reported that Sawyer County received the bids due January 10, 2012 for the General Obligation Law Enforcement Center Refunding Bonds, Series 2012 from BOSC, Inc.; Bankers Bank; UMB Bank, N.A.; Bernardi Securities, Incorporated; and Bremer Bank National Association; and that the bid of BOSC, Inc. was determined to be the most favorable to the County.  The closing for the bond issuance is scheduled for February 9, 2012.

 

Finance Committee Chair Warren Johnson reviewed with the Board that expenditures for the County Highway B bicycle and pedestrian trail project are reimbursed to the County by a transportation enhancement grant through the Wisconsin Department of Transportation after initially being paid by the County.

 

The Board reviewed a request, submitted by County employees entitled to compensation for not participating in the County employee health insurance plan, for compensation for the reduction in the amount they receive in lieu of participation in the plan.  Pursuant to employee bargaining unit agreements, employees hired prior to September 1, 1993 are entitled to receive 88% of the premium charged for single coverage under the County employee health insurance plan.  Beginning in 2011, employees participating in the County employee health insurance plan receive a $1,000 per calendar year contribution to their health reimbursement accounts to offset employee health insurance plan amendments.  This reduced the monthly premium for the single health insurance coverage to which the amount paid employees not participating in the County’s employee health insurance program is tied.  The County Board, at their meeting held December 15, 2011, approved contributing the same amount contributed for employee bargaining unit employees as compensation for health insurance plan amendments to a health reimbursement account for the County employees entitled to reimbursement in lieu of participation in the County health insurance plan.  The administrator for the County’s health reimbursement plan, however, advised Human Resource Manager Michele Jepson that such a contribution is not authorized by law.  The Personnel and Administrative Committee discussed that, if the County Board rescinds their approval of the contribution for these employees, these employees will receive 88% of the premium charged for single coverage under the County employee health insurance plan.  The Committee recommends that the County Board rescinds its approval of a health reimbursement account contribution to the County employees entitled to reimbursement in lieu of participation in the County health insurance plan.  Motion by Bassett, 2nd by Kinsley, to approve the recommendation.  Motion carried.

 

The Board reviewed proposed provisions for the Sawyer County Personnel Policies and a proposed ordinance restricting the possession of firearms in buildings owned and controlled by Sawyer County which were prepared by Human Resource Manager Michelle Jepson.  These provisions and the ordinance incorporate the concerns expressed in the responses received from Veterans Service Office Ray Boeckman, Highway Commissioner Gary Gedart, and Ambulance Service and Emergency Government Department Director Brian Cody indicating their preference for a County policy prohibiting employees and the public from possessing weapons and firearms in all County buildings.  The Board discussed concerns that were raised by the Personnel and Administrative Committee concerning the proposed provisions and ordinance.  Motion by Kinsley, 2nd by Johnson, to refer the proposed policy provisions and ordinance to the Public Safety Committee for further consideration.  Motion carried.

 

The Board reviewed Human Resource Manager Michelle Jepson’s request for approval to roll over $3,235.82 for wellness grant funds received in 2011 to 2012 to be utilized for the promotion of employee wellness in 2012.  The Personnel and Administrative Committee recommends approval of the request.  Motion by Bassett, 2nd by Kinsley, to approve the recommendation.  Motion carried.

 

The Board reviewed Northern Waters Library Service Director Jim Trojanowski’s request for approval of the reappointment of Dan Gretz for another term on the Northern Waters Library Service Board of Directors.  Motion by McCoy, 2nd by Bassett, to approve the request.  Motion carried.

 

The Board reviewed Sawyer County Senior Resource Center Director Nancy Gustafson’s request for approval of the election of John Wittmus (representing Hayward), Pat Ruegger (representing Ojibwa and Winter), and Tim Young (representing all of Sawyer County) to the Senior Resource Center Board.  The election was held December 21, 2011 with 5 applications for 3 seats.  Motion by Kinsley, 2nd by Zietlow, to approve the request.  Motion carried.

 

The Board reviewed a request for approval of the following as citizen members representing Sawyer County on the Indianhead Community Action Agency Board:  Carol Schleeter, Peggy Carlson, and Bill Voight.  Motion by Duffy, 2nd by Jaeger, to approve the request.  Motion carried.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve proposed revisions to the 2011 Health and Human Services Department budget reflecting additional state grant funding and related expenditures.  Motion by Maki, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve proposed revisions to the 2012 Health and Human Services Department budget reflecting the actual approved state grant funding and related expenditures.  Motion by Maki, 2nd by Duffy, to approve the recommendation.  Motion carried.

 

County Clerk Kris Mayberry presented several options for the schedule of committee meetings in April.  Motion by McCoy, 2nd by Duffy, to approve the alternative that included the Health and Human Services Board meeting on Tuesday, April 10th and the Courthouse Committee meeting on Thursday, April 12th.  Motion carried.

 

Motion by Kinsley, 2nd by Zietlow, to convene into closed session, pursuant to section 19.85(1)(e), Wisconsin Statutes, for consideration of proposed agreements with employee bargaining unit(s).  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Bassett, 2nd by Kinsley, to reconvene into open session.  Motion carried.

 

Motion by Johnson, 2nd by Bassett, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry