DRAFT - minutes of the meeting of the Courthouse Committee
Sawyer County Board of Supervisors
May 8, 2012, 7:00 p.m., Assembly Room, Sawyer County Courthouse
members present: Dale Schleeter (Chair), Walt Jaeger, Ron Kinsley, Tom Duffy
also present: Land Records Department Director Robyn Thake, Information Technology Department Director Mike Coleson, Circuit Court Clerk Anne Marie Danielson, Circuit Court Judge Gerald Wright, Child Support Department Director Sandy Okamoto, Register of Deeds Paula Chisser, County Clerk Kris Mayberry
County Clerk Kris Mayberry called for nominations for Chair of the Courthouse Committee. Ron Kinsley nominated Dale Schleeter. Mr. Mayberry called three times for additional nominations and received none. Motion by Kinsley, 2nd by Jaeger, to close the nominations and to elect Dale Schleeter as Chair of the Courthouse Committee. Motion carried by unanimous voice vote.
County Clerk Kris Mayberry called for nominations for Vice-Chair of the Courthouse Committee. Tom Duffy nominated Walt Jaeger. Mr. Mayberry called three times for additional nominations and received none. Motion by Kinsley, 2nd by Duffy, to close the nominations and to elect Walt Jaeger as Vice-Chair of the Courthouse Committee. Motion carried by unanimous voice vote.
The Committee discussed the date and time for the monthly meeting of the Courthouse Committee and determined to continue to meet on the Tuesday of the week before the monthly County Board meeting, but to change the time of the meeting to 6:30 p.m.
Motion by Duffy, 2nd by Jaeger ,to approve the meeting agenda as presented. Motion carried.
Motion by Kinsley, 2nd by Duffy, to approve the April 12, 2012 meeting minutes. Motion carried.
Family Court Commissioner Susan Lein, Circuit Court Clerk Anne Marie Danielson, and Circuit Court Judge Gerald Wright were present for a discussion of the duties of the Family Court Commissioner and authorized uses of the Sawyer County Mediation Fund. The Committee requested additional information, including from Health and Human Services Department Director Pete Sanders, for the June meeting of the Committee.
Child Support Department Director Sandy Okamoto presented a proposed Memorandum of Understanding (between the State of Wisconsin Department of Children and Families Bureau of Child Support, the Sawyer County Child Support Department, and the Lac Courte Oreilles Child Support Program) for the Lac Courte Oreilles Tribe to operate a tribal child support program. Ms. Okamoto indicated to the Committee that the terms of the proposed agreement were not what were discussed with her and that she would discuss this with representatives of the State before further consideration by the Committee.
Child Support Department Director Sandy Okamoto presented a department report.
Information Technology Department Director Mike Coleson presented a proposal from Polycom for the purchase of a Polycom HDX 7000 series video conferencing (tele-justice) system for the Large Courtroom. The system would cost $7,259.13 with an additional $822.04 charge for an extended service agreement. Jail Administrator Kurt Barthel has indicated that an improved system with camera movement is needed for video conferencing for court proceedings. Motion by Duffy, 2nd by Jaeger, to recommend Finance Committee and County Board approval of the proposal. Motion carried.
Land Records Department Director Robyn Thake presented a proposed contract with Point North Mapping for the digital parcel mapping of Township 40 North, Range 6 West (located in the Town of Hunter). The project cost is estimated at $13,087.50 ($12.50 per parcel x 1,047 estimated parcels) to be paid from County retained fees of the Land Records Special Revenue Fund #210-51267. Motion by Kinsley, 2nd by Jaeger, to recommend County Board approval of the contract. Motion carried.
Land Records Department Director Robyn Thake presented a written report, including a report of documents processed by the Real Property Lister; that Geographic Information Specialist Brian DeVries uploaded digital parcel maps for 6 new townships to the website and is working on mapping the splits in Township 37 North, Range 7 West (Town of Weirgor) and preparing mapping projects for the public; that 24 property address signs were installed in the last week of April; and a summary of visits to Sawyer County’s GIS mapping portal.
Register of Deeds Paula Chisser presented a proposed computer system and software license sales agreement and replication software license agreement between Fidlar Technologies and Sawyer County. Motion by Kinsley, 2nd by Jaeger, to recommend County Board approval of the agreements. Motion carried.
Register of Deeds Paula Chisser reported that Sawyer County received $17,000 from fees associated with public access to records in the Register of Deeds Office (Tapestry program) that have been accumulating and that the County would receive this as monthly revenue instead of having this accumulate in the future.
Information Technology Department Director Mike Coleson provided a department report.
Circuit Court Clerk Anne Marie Danielson presented a department report, including a report on passport applications processed and collections of interest, tax intercept funds, attorney fees, guardian ad litem fees, and bail forfeitures.
The Committee reviewed a written department report provided by County Surveyor Dan Pleoger.
The Committee reviewed the following requests for approval for travel out of the County:
· Clerk of Court Anne Marie Danielson – summer conference at Lake Geneva – June 13-15
· Deputy Clerk of Court Kelly Clark – 2012 Clerk of Court staff regional seminar in Eau Claire – May 31, 2012
· Register in Probate Bonnie Struska – Regional Register in Probate Association spring seminar in Oconomiwoc– May 16-18
· Register of Deeds Paula Chisser – summer conference in Stevens Point – June 6-8
The Committee reviewed the monthly department expense vouchers. Motion by Duffy, 2nd by Jaeger, to approve the department reports, the department expense vouchers, and the out-of-County travel requests. Motion carried.
County Clerk Kris Mayberry reported on insurance, risk management, and liability claims involving Sawyer County.
Motion by Kinsley, 2nd by Jaeger, to adjourn the meeting. Motion carried.
minutes prepared by County Clerk Kris Mayberry