Meeting Agendas & Minutes

County Board 02/16/2012

Last Updated 5/25/2012 12:16:41 PM


minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, February 16, 2012, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the February meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Ken Maki – T of Hayward W 3 and 4

x

04

Walter Jaeger – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Thomas W. Duffy – C of Hayward W 3 and 4

x

08

Bruce Paulsen – T of Bass Lake W 1 and 2

x

09

Charles Gundersen – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda, audience recognition

02.   Minutes of the meeting of January 19, 2012

03.   Agriculture and Extension Education Committee report, including resolution commemorating the 100th anniversary of the Cooperative Extension (a division of the UW-Extension)

04.   Forestry Committee report, including:

·         resolution for outdoor recreation aids

·         purchase of 84.16 acres of private land within the Sawyer County Forest (just north of Hatchery Creek Park) for $168,320

·         resolution for withdrawal of parcel of real estate from Sawyer County Forest for County Highway T improvements

05.   Courthouse Committee report, including:

·         2012 State/County Contract Covering the Administration of Child and Spousal Support and Establishment of Paternity and Medical Support Liability Programs

·         request to continue limited-term employee for court system

06.   Public Safety Committee report, including:

·         request to fill vacant Jail Administrator position

·         Tribal Deputy position, including funding and alternative proposal for position to be part-time and to fund additional part-time deputies

·         funds to replace Sheriff’s Department communications tower and use of proceeds from sale of radio equipment towards funding for communications tower

07.   Health and Human Services Board report, including request for hours for limited-term social worker position

08.   Finance Committee, including:

·         Anderson, Hager, and Moe audit and accounting services engagement letter

·         recommendation to amend commitments for expenditures from Environmental Impact Fund

·         update on refinancing County indebtedness, including charges related to issuance

·         purchase of volume 11 Sawyer County Proceedings book ($495)

09.   Personnel and Administrative Committee report, including:

·         increase hours for conservation field staff to 40 hours a week

·         Highway Department employee compensation

10.   Economic Development and Planning Committee report, including proposal for procedure to consider proposals for expenditures for municipal projects from Environmental Impact Fund

11.   Namekagon Transportation Commission – County matching funds for Commission building project

12.   Correspondence, reports from conferences and meetings, and other matters for discussion only

 

Motion by Bassett, 2nd by Zietlow, to approve the meeting agenda as presented.  Motion carried.

 

County Board Chair Hal Helwig requested a moment of silence in memory of Arlene Lois Brandt who passed away February 10, 2012.  Ms. Brandt served with honor on the Sawyer County Board of Supervisors from 1978 to 2004.

 

Health and Human Services Department Economic Support Specialist Melanie Gillis expressed her concern with the volume of cases for which each Economic Support Specialist is responsible for.  The Board referred her concerns to the Health and Human Services Board.

 

Motion by Kinsley, 2nd by Duffy, to approve the January 19, 2012 meeting minutes.  Motion carried.

 

Namekagon Transportation Director Karen Melassecca informed the Board that County funds (estimated at $96,000) may be requested as a match to a transportation grant that may be necessary as the additional funds needed for the construction of the Namekagon Transportation Commission building to be located between the Sawyer County Highway Department and Sawyer County Fairgrounds adjacent to Sawyer County Highway B.  In-kind County contributions for the project such as the value of the County land on which the building will be located or the value of labor provided by Sawyer County (such as site preparation by the Sawyer County Highway Department) are eligible for all or part of the match.  The Board discussed the ramifications for the County regarding the utilization of County land for the project and discussed options for the terms of that use.  Motion by Duffy, 2nd by Zietlow, to authorize Ms. Melassecca to consult with Sawyer County’s Corporation Counsel regarding these issues.  Motion carried.

 

Agriculture and Extension Education Committee Chair Dean Pearson presented the Committee recommendation to approve the following resolution:

Resolution #1-2012

Commemorating the 100th Anniversary of Cooperative Extension, a division of the UW-Extension

     WHEREAS Ernest L. Luther was appointed the state’s first county extension agent in Oneida County on February 12, 1912, and

     WHEREAS 2012 marks the 100th anniversary of this unique educational partnership between the counties of the state and Cooperative Extension, and

     WHEREAS this partnership as pioneered in Wisconsin embodies the true meaning of the “Wisconsin Idea” — that the resources and knowledge of the university shall be extended to the people of the state wherever they live and work, and

     WHEREAS the 100th anniversary of Mr. Luther’s appointment commemorates the contributions of all Cooperative Extension educators to the growth and development of the entire state, and

     WHEREAS Cooperative Extension’s purpose is  to teach, learn, lead and serve, connecting the people with the University of Wisconsin, and engaging with them in transforming lives and communities, and

     WHEREAS the vitality of today’s Cooperative Extension programs can be credited to the men and women of vision who accepted the challenge in 1912 to create the Wisconsin county extension system.

     NOW, THEREFORE, BE IT RESOLVED by the Sawyer County Board of Supervisors that the board hereby commends the UW-Extension, its division of Cooperative Extension, and its local county extension educators for their cooperation and support, which allows people of Sawyer County to apply the research and knowledge of the University of Wisconsin in their lives, homes, farms, schools and businesses.

 

Motion by Maki, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve the following resolution:

RESOLUTION   #2-2012

RESOLUTION FOR OUTDOOR RECREATION AIDS

     WHEREAS Sawyer County is interested in acquiring or developing lands for public outdoor recreation purposes as described in the application; and

     WHEREAS, financial aid is required to carry out the project;

     THEREFORE, BE IT RESOLVED, that Sawyer County has budgeted a sum sufficient to complete

the project or acquisition and

     HEREBY AUTHORIZES the Sawyer County Forest Administrator, Sawyer County Forestry

Department to act on behalf of Sawyer County to:

·         Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available;

·         Submit reimbursement claims along with necessary supporting documentation within 6 months of project completion date;

·         Submit signed documents; and

·         Take necessary action to undertake, direct and complete the approved project.

     BE IT FURTHER RESOLVED that Sawyer County will comply with the state or federal rules for the programs to the general public during reasonable hours consistent with the type of facility; and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site.

 

Motion by Paulsen, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation for approval to purchase from Richard and Denise Cooper for $168,320 the following described parcel of real estate located within the boundaries of the Sawyer County Forest in the Town of Hayward:  The North Half of the Southwest Quarter (N1/2SW1/4) of Section 18, Township 41 North, Range 8 West.  The Finance Committee recommends that the County Board does not approve purchasing the property.  Motion by McCoy, 2nd by Johnson, to not purchase the property.  The roll call vote was as follows:  Jaeger – no; Zietlow – no; Pearson – no; Duffy – abstain; Paulsen – yes; Gundersen – no; Helwig – yes; Bassett – yes; Kinsley – yes; Olson – yes; Thompson – no; Johnson – yes; Schleeter – yes; McCoy – yes; Maki – yes.  The motion carried with 9 voting yes, 5 voting no, and 1 abstention.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve the following resolution:

RESOLUTION #3-2012

AUTHORIZING AND DIRECTING APPLICATION FOR WITHDRAWL OF PARCEL FROM SAWYER COUNTY FOREST

     WHEREAS, Sawyer County has determined to make improvements to Sawyer County Highway T requiring the acquisition of 1.41 acres to the County Highway T right-of-way in the section that traverses the Sawyer County Forest, and

     WHEREAS, said 1.41 acres is a part of the North Half of the Northwest Quarter (N1/2NW1/4) of Section 33, Township 42 North, Range 9 West, in the Town of Lenroot in Sawyer County,

     NOW, THEREFORE, BE IT RESOLVED to that the Sawyer County Board of Supervisors hereby authorizes and directs that an application be made for the withdrawal of said 1.41 acres from the Sawyer County Forest.

 

Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve the 2012 State/County Contract Covering the Administration of Child and Spousal Support and Establishment of Paternity and Medical Support Liability Programs.  Motion by Kinsley, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve Clerk of Court Anne Marie Danielson and Circuit Court Judge Gerald Wright’s request for approval for the continuation of a limited-term employee for up to 20 hours a week to assist with the functions of the court system for an additional 45 days (beyond what was previously approved).  The request is due to a continuing illness and treatment of a court system employee.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Public Safety Committee Chair Fred Zietlow presented the Committee recommendation to approve filling the vacant Jail Administrator position in the Sheriff’s Department.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Bassett, 2nd by Olson, to approve the recommendation.  Motion carried.

 

The Board discussed the reduction in federal funding for the Tribal Deputy position in the Sheriff’s Department and reviewed the Public Safety Committee recommendation that the position be changed to a part-time position without benefits, effective March 1, 2012; and the Finance Committee recommendation to increase the part-time deputies in the Sheriff’s Department by an extra 5 shifts a week with the $35,000 needed for the increase to come from the Contingency Fund Account of the General Fund of the 2012 Sawyer County Budget.

 

Motion by Johnson, 2nd by Pearson, to approve of the Public Safety Committee recommendation that the Tribal Deputy position in the Sheriff’s Department be changed to a part-time position without benefits, effective March 1, 2012.  The Personnel and Administrative Committee concurs with the recommendation.  The roll call vote was as follows:  Zietlow – yes; Pearson – yes; Duffy – yes; Paulsen – no; Gundersen – yes; Helwig – no; Bassett – yes; Kinsley – no; Olson – yes; Thompson – no; Johnson – yes; Schleeter – yes; McCoy – no; Maki – no; Jaeger – yes.  The motion carried with 9 voting yes and 6 voting no.

 

Motion by Bassett, 2nd by Zietlow, to approve the Finance Committee recommendation to increase the part-time deputies in the Sheriff’s Department by an extra 5 shifts a week with the $35,000 needed for the increase to come from the Contingency Fund Account of the General Fund of the 2012 Sawyer County Budget.  The Personnel and Administrative Committee concurs with the recommendation.  Motion carried by unanimous voice vote.

 

Public Safety Committee Chair Fred Zietlow reported that Sheriff Mark Kelsey and Chief Deputy Brigette Kornbroke advised the Committee that the communication tower located at and used by the Sheriff’s Department was found to be in need of immediate replacement and that Ambulance and Emergency Government Department Director Brian Cody estimated that purchasing and installing a used replacement tower would cost approximately $10,000.  The Public Safety Committee is recommending that the tower be replaced and that the proceeds from the sale of the radios and radio equipment which are being replaced at the Sheriff’s Department be used towards the cost of replacing the tower.  Motion by Bassett, 2nd by Thompson, to approve the Public Safety Committee recommendations with the cost of the tower replacement not to exceed $10,000.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy presented the Health and Human Services Board recommendation to authorize the Health and Human Services Department to hire a limited term (17.5 hours per week) Social Worker for up to 60 days.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve the proposed engagement letter of Certified Public Accountants Anderson Hager & Moe for the 2011 County audit and 2012 accounting services.  The letter confirms that the charges will not exceed $54,750 without justification and approval by the County, and that the 2011 audit would be delivered to the County by August 31, 2012.  Motion by Paulsen, 2nd by Jaeger, to approve the engagement letter and to authorize that it be signed on the County’s behalf.  Motion carried.

 

The Board reviewed a summary of the revenues and expenditures (approved and actually expended) from the Sawyer County Environmental Impact Fund and noted that:

·         $26,921 of the $703,795 approved for the purchase of land from the State of Wisconsin Board of Commissioners of Public Lands was not expended.  County Clerk Kris Mayberry advised that the $26,921 was not expended for the land purchase because the price for the land was reduced to reflect a value for a reservation for access for the public to navigable waters required by section 24.10(3) of the Wisconsin Statutes when the State of Wisconsin sells land.

·         $17,000 had been approved for a second round of improvements to the Stone Lake Lions Park contingent upon a commitment of matching contributions to the project from other local governing authorities which did not materialize.

 

Motion by Schleeter, 2nd by Paulsen, to approve the Finance Committee recommendation to reduce the amount committed for the purchase of land from the State of Wisconsin by $26,921.  Motion carried.

 

Motion by Paulsen, 2nd by Zietlow, to approve the Finance Committee recommendation to eliminate the commitment of $17,000 for the second round of improvements to the Stone Lake Lions Park.  Motion carried.

 

Finance Committee Chair Warren Johnson provided an update on the closing of the issuance of the $2,095,000 General Obligation Law Enforcement Center Refunding Bonds, Series 2012, used to refinance Sawyer County’s indebtedness related to the construction of the 2004 addition to the Sawyer County Law Enforcement Center.  The update included a summary of the charges related to the issuance of the bond.  Members of the Board expressed appreciation for the work involved with the issuance done by the Finance Committee and particularly by Chairman Johnson and Mr. Paulsen. 

 

County Clerk Kris Mayberry reported that Volume 10 of the proceedings of the Sawyer County Board of Supervisors is nearly filled with County Board meeting minutes and that it would cost $495 to purchase a volume 11.  Volume 1 dates back to the 1st meeting of the County Board held May 1, 1883 in the office of the North Wisconsin Lumber Co. and was attended by members A.J. Hayward, Thos. Manwarring, and M. Jordan.  Paper copies of County Board minutes dating back to January of 1989 are available in meeting files and digital storage if the County Board wishes to discontinue purchasing additional proceeding books.  The Finance Committee recommends purchasing volume 11.  Motion by Zietlow, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

The Board reviewed a paragraph of the minutes of the Sawyer County Board of Supervisors meeting held April 19, 2011 which included County Board approval of a proposed side letter of agreement to remove the following positions from the Courthouse Employee Bargaining Unit and to place them in the Professional Employee Bargaining Unit:  Assistant Zoning and Conservation Administrator I, Assistant Zoning and Conservation Administrator II, Zoning and Conservation Technician, Assistant County Forest Administrator, Forester I, and Forester II.  The agreement also provided that the regular work week for these positions shall be 40 hours per week.  Following that approval the Courthouse Employee Bargaining Unit declined to approve the agreement.  Human Resource Manager Michelle Jepson advised the Personnel and Administrative Committee that the County has the authority to establish the regular work hours of employees and that this does not require bargaining unit approval.  The Personnel and Administrative Committee recommends County Board approval to establish that the regular work week for the Assistant Zoning and Conservation Administrator I, Assistant Zoning and Conservation Administrator II, and Zoning and Conservation Technician positions shall be 40 hours per week, Monday through Friday, effective at the beginning of the next pay period following County Board approval.  Motion by Bassett, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Human Resource Manager Michelle Jepson presented the Personnel and Administrative Committee recommendation to approve a proposal for a wage adjustment for employees of the Sawyer County Highway Department to be effective retroactive to January 1, 2012.  The financial impact of the 4% wage increase would be more than offset by the employees payment of the employee contribution to their retirement and put them in line with County employees whose wages have been adjusted.  Motion by Kinsley, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Economic Development and Planning Committee Vice-Chair Tom Duffy reported that Committee member Dale Thompson had presented the Committee with a proposal to free up some of the Sawyer County Environmental Impact Fund for local projects.  His proposal included a recommendation for taking around $25,000 per year for grants to fund local projects and included a sample request form. The Economic Development and Planning Committee approved a recommendation for allocating $25,000 per year from the Environmental Impact Fund to be used for grants of up to $5,000 for partial funding of local projects and that requests for proposals be reviewed and approved by the Economic Development and Planning Committee.  Motion by Maki, 2nd by Jaeger, to approve the recommendation for the year 2012.  Motion carried.  Mr. Bassett voted no.

 

Motion by Kinsley, 2nd by Zietlow, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry