Meeting Agendas & Minutes

County Board 04/17/2012

Last Updated 6/4/2012 3:47:10 PM


minutes of the meeting of the Sawyer County Board of Supervisors

Tuesday, April 17, 2012, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the April meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows (x indicates present):

 

district - supervisor - T = Town, V = Village, C = City, W = Ward

x

01 - Dale Schleeter – T Lenroot W 1, T Hayward W 7, C Hayward W 5 and 6

x

02 - Kathy McCoy – T Lenroot W 2, T Round Lake W 1

x

03 - Tweed Shuman – T Hayward W 1 and 2

x

04 - Walter Jaeger – T Hayward W 3 and 4

 

05 - Fred Zietlow – T Hayward W 5 and 6

x

06 - Dean Pearson – C Hayward W 1 and 2

x

07 - Thomas W. Duffy – C Hayward W 3 and 4

x

08 - Bruce Paulsen – T Bass Lake W 1 and 2

x

09 - Charles Gundersen – T Bass Lake W 3 and 4

x

10 - Hal Helwig – T Sand Lake, T Edgewater W 1

x

11 - Jim Bassett – T Edgewater W 2, T Bass Lake W 5, T Hayward W 8, T Meteor, T Couderay, V Couderay

x

12 - William Voight – T Spider Lake, T Round Lake W 2, T Winter W 1

x

13 - Ron Kinsley – T Hunter, T Radisson W 1, T Ojibwa W 1, V Radisson

x

14 - Dale Thompson – T Radisson W 2, T Ojibwa W 2, T Weirgor, V Exeland, T Meadowbrook

x

15 - Warren Johnson – T Winter W 2, T Draper, V Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, oath of office and election of officers

02.   Meeting agenda

03.   Minutes of the meeting of March 15, 2012

04.   Recognition of retiring County Board members

05.   County Board committee and representative appointments, including election of Highway Committee members and proposal for special meeting to confirm appointments and member orientation

06.   Zoning Committee report, including:

·         petitions for change of zoning for parcels in the Town of Hayward and the Town of Hunter

·         Sawyer County Board of Appeals appointments

07.   Zoning and Conservation Committee report, including County contribution to Nelson Lake boat landing improvement project

08.   Forestry Committee report, including:

·         American Birkebeiner Foundation request for permission to construct a shelter and storage building along Birkebeiner Trail at Seeley Fire Tower Road

·         purchase of abandoned railroad right-of-way at southwest edge of City of Hayward for recreational trails

09.   Economic Development and Planning Committee report, including participation in county consortium for new Community Development Block Grant housing initiative

10.   Health and Human Services Board report, including replacement of Social Worker position with Family Services Facilitator position

11.   Public Safety Committee report, including modification of civil process fees

12.   Courthouse Committee report, including:

·         Request for continuation of limited-term court system employee

·         2012 Wisconsin Land Information Program grant

·         Sawyer County Land Information Council appointments

13.   Property and Airport Committee report, including Sawyer County Airport 6-Year Improvement Plan

14.   Finance Committee report, including:

·         Namekagon Transportation Commission building project and County match

·         department photocopiers/scanners/printers

·         New World contract addendum – maintenance agreement for Highway Department software                                                                                                                                                                                                                                                    

15.   Personnel and Administrative Committee report, including:

·         resolution designating County Clerk as Administrative Coordinator

·         County employee workers compensation coverage

16.   Appointments, including Sawyer County Housing Authority Board of Commissioners

17.   Correspondence, reports from conferences and meetings, other matters for discussion only

 

Reserve Judge Norman Yackel administered the Oath of Office to all County Board members in attendance.

 

County Board Chair Hal Helwig welcomed the Board and requested that County Clerk Kris Mayberry preside for the nomination and election of a County Board Chair and County Board Vice-Chair for the April 2012 to April 2014 term of the County Board. 

 

County Clerk Kris Mayberry called for nominations for County Board Chair.  Motion by Bassett, 2nd by Pearson to nominate Hal Helwig.  Mr. Mayberry called three times for additional nominations and received none.  Motion by McCoy, 2nd by Bassett, to close the nominations and to elect Hal Helwig as County Board Chair.  Motion carried by unanimous voice vote.

 

County Clerk Kris Mayberry called for nominations for County Board Vice-Chair.  Motion by McCoy, 2nd by Thompson to nominate Ron Kinsley.  Mr. Mayberry called three times for additional nominations and received none.  Motion by Bassett, 2nd by Johnson, to close the nominations and to elect Ron Kinsley as County Board Vice-Chair.  Motion carried by unanimous voice vote.

 

Motion by Thompson, 2nd by Bassett, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Kinsley, 2nd by Gundersen, to approve the minutes of the meeting of March 15, 2012.  Motion carried.

 

The Board expressed the gratitude and appreciation of the County Board for the years of service provided on the County Board by Melvin Olson and Ken Maki.

 

County Clerk Kris Mayberry advised that section 83.015(1) of the Wisconsin Statutes provides that each county board shall elect a Highway Committee at their annual meeting and asked for nominations for election to the Highway Committee.  The following nominations were received:  Dale Thompson (nominated by Jim Bassett), Ron Kinsley (nominated by Kathy McCoy), Kathy McCoy (nominated by Ron Kinsley), Dale Schleeter (nominated by Ron Kinsley), and Tweed Shuman (nominated by Warren Johnson).  Mr. Mayberry called three times for additional nominations and received none.  Motion by Johnson, 2nd by Bassett, to close the nominations and to elect Ron Kinsley, Dale Thompson, Kathy McCoy, Dale Schleeter, and Tweed Shuman to the Sawyer County Highway Committee.  Motion carried by unanimous voice vote.

 

County Board Chair Hal Helwig requested that each member of the Board complete and turn in their form for committee preferences and advised the Board that a County Board meeting will be held May 3, 2012, beginning at 6:30 p.m. to review and approve Committee and representative appointments, for County Board member orientation, for discussion of County Board goals and procedures, and other matters for discussion only.

 

Zoning and Conservation Department Director Dale Olson presented the following Zoning Committee report:

 

The Sawyer County Zoning Committee, having held a public hearing on March 16, 2012,  pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

 

TOWN OF HAYWARD

1) Joan Cervenka et al.  Part of the SE 1/4 NW 1/4, S33, T 41N, R 9W; Parcel 8.2. Doc #244217. Property is 6.24 acres. Change from District Residential/Recreational One to District Agricultural Two. Purpose of request is to keep horses on the property.  The Zoning Committee approved the rezone request with the restrictions that the approval is for horses only and up to a maximum of 4; no commercial enterprise; the manure management plan as submitted must be adhered to and that these conditions apply in perpetuity. In addition, a document must be drafted listing these restrictions. It needs to be reviewed by the Zoning Administrator for compliance and recorded in the Register of Deeds. Findings of Fact of the Zoning Committee: It would not be damaging to the rights of others or property values; it would not be detrimental to ecology, wild life, wetlands or shorelands; it would not create an air quality problem and it would be compatible with the surrounding uses and the area.

 

Motion by Paulsen, 2nd by Bassett, to approve the Zoning Committee recommendation.  Motion carried.

 

TOWN OF HUNTER

2)  Donald E. Betlach. Parcel A and Outlot 1, being Part of Govt Lot 4,  S 4, T 40N, R 7W.  Doc #33612; CSM Vol 25 Page 338. 2.86 total acres. Change from District Forestry One to District Residential/Recreational One. Purpose of request is to conform with the present residential use. Said property is sub-standard in size for the Forestry One zone district. Findings of Fact of the Zoning Committee: It would be compatible with the surrounding uses and the area.

 

Motion by Kinsley, 2nd by Paulsen, to approve the Zoning Committee recommendation.  Motion carried.

 

County Board Chair Hal Helwig presented his recommendation for the reappointment of Waldo Asp as the 1st Alternate and Mark Olson as the 2nd Alternate to the Zoning Board of Appeals.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the Zoning and Conservation Committee recommendation to approve a joint effort between Sawyer County and the Town of Lenroot for the development of a boat landing on the property owned by Sawyer County at the Nelson Lake Dam.  Mr. Olson would apply to the Wisconsin Waterways Commission for financial assistance (half of the estimated $19,396 cost) while the Town of Lenroot and Sawyer County will each provide a quarter of the cost.  The Finance Committee recommends approval of a County contribution of an amount not to exceed $4,900 and recommends that this be considered as part of the $25,000 a year contribution that is being proposed from the Sawyer County Environmental Impact Fund for community projects.  Motion by Paulsen, 2nd by Bassett, to approve the recommendation.  Motion carried by unanimous voice vote.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve a request for permission for the American Birkebeiner Ski Foundation to construct a shelter and storage building (at their expense for construction and maintenance) on property owned by Sawyer County along the Birkebeiner Ski Trail at its intersection with Seeley Fire Tower Road.  Motion by Bassett, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve a proposed Contract for Preservation of Right of Way through Interim Recreation Trail Use for the conditional acquisition by Sawyer County from Wisconsin Central Ltd. of an abandoned rail line segment southwest of the City of Hayward for a purchase price of $36,500.  Funds for the purchase would come from the Sawyer County Environmental Impact Fund.  Motion by Paulsen, 2nd by Duffy, to approve the recommendation subject to evidence of title acceptable to Sawyer County being provided by the grantor.  Motion carried by unanimous voice vote.

 

Economic Development and Planning Committee Vice-Chair Tom Duffy presented the Committee recommendation for preliminary approval for Sawyer County’s participation in a county consortium for a new Community Development Block Grant (CDBG) housing initiative.  The Committee had been advised that the CDBG housing program has changed from awards being made to individual local units of government to awards being made to consortiums of local units of government.  Motion by Johnson, 2nd by Duffy, to approve the recommendation.  Motion carried.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve creating a Family Services Facilitator position at 40 hours a week in lieu of filling a vacated Child Welfare Social Worker position in the Health and Human Services Department.  The objective of creating the new position is to utilize the position to enhance the coordinated services team to achieve a reduction in out-of-County placements for community youth.  The Personnel and Administrative Committee discussed establishing the position at 37.5 hours a week and recommends County Board approval to advertise the position at 37.5 hours a week.  Motion by Kinsley, 2nd by Pearson, to approve the Personnel and Administrative Committee recommendation.  Motion carried.

 

Public Safety Committee member Dale Thompson reported that Jail Administrator Kurt Barthel presented the Committee with information regarding service fees charged by the Sheriff’s Department for civil process and requested that the County Board authorize a modification to the civil process fees as authorized under Wis. Stat. 814.705(1)(a).  The proposed modification would be to establish a flat fee for civil process at $75.00 per process, which would be required to be prepaid with the service request.  The Public Safety Committee recommends County Board approval to establish a flat fee for civil process at $75.00 per process, to be prepaid with the service request.  Motion by Paulsen, 2nd by Johnson, to approve the recommendation.  Motion carried. 

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation for approval for the continuation of a limited-term employee to assist with the functions in the Register of Probate’s Office for up to 20 hours a week through July of 2012.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve Sawyer County’s application for a 2012 Wisconsin Land Information Program Grants-in-Aid to Local Governmental Units grant.  Land Records Department Director Robyn Thake prepared the application for the grant to provide $13,460 for a digital cadastral parcel mapping project for Township 38 North Range 7 West, and for Township 39 North, Range 8 West, in Sawyer County; and to provide $300 towards Land Records Department training and education.  Motion by Kinsley, 2nd by Jaeger, to approve the Courthouse Committee recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Land Records Department Director Robyn Thake informed the Committee that the Sawyer County Land Information Council met on March 29th and that the terms of the members of the Council expire this month.  The Committee recommends County Board approval of the following appointments to the Sawyer County Land Information Council:  Sawyer County Forest Administrator Greg Peterson, Zoning and Conservation Department Administrator Dale Olson, Information Technology Department Director Mike Coleson, County Board representative Thomas W. Duffy, realtor representative Gary Nathan, and citizen representatives Fred Goold and Ron Peterson.  [Register of Deeds Paula Chisser, Land Records Department Director Robyn Thake, Real Property Lister Colleen Schott, County Treasurer Dianne Ince, Emergency 911 Coordinator Rose Lillyroot, and County Surveyor Dan Pleoger are members pursuant to section 59.72(3m) of the Wisconsin Statute.]  The Board discussed and determined to add Ben Neimann as a 3rd citizen representative to the Council.  Motion Kinsley, 2nd by Jaeger, to approve the appointments, including the addition of Mr. Neimann.  Motion carried.

 

Property and Airport Committee Vice-Chair Dean Pearson presented the Committee recommendation to approve the following resolution:

RESOLUTION #6-2012

STATEMENT OF AIRPORT PROJECT INTENTIONS

     RESOLVED, by the Sawyer County Board of Supervisors that the following list of proposed improvements are in the best interest of the Sawyer County Airport; and

     WHEREAS, Wisconsin Statutes require a Statement of Project Intentions from airport owners contemplating federal and/or state aid within the next six year; and;

     WHEREAS, this Six Year Statement of project Intentions is used by the Department of Transportation, Bureau of Aeronautics for planning and budgeting purposes and is not a petition for federal and/or state aid; and;

     NOW, THEREFORE, BE IT RESOLVED that the Sawyer County Board of Supervisors contemplates requesting federal and/or state aid for the projects listed on the following schedule of airport improvements.

year

title

total 

2012

construction engineering for instrument landing system (ILS)

$398,000       

2012

acquire land for approach lights and road relocation (parcels 12, 17, 18, 19, 21 through 25, 26A through 26G, 27 through 31)

$1,480,000

2012

purchase land (remaining land acquisition activities) and design ILS  (ILS, road relocation, parallel taxiway, ramp)

$592,790

2012

tree clearing in wetlands

$200,000

2012

wetland mitigation (including 404 wetland permit plus fill and tree clearing or wetland banking or other)(wetland credits planned)

$175,000

2012

expand ramp, phase 1

$265,500

2013

site grading for ILS

$0

2013

obstruction clearing (in addition to wetland trees) and lighting

$0

2013

relocate Airport Road

$1,300,000

2013

expand apron (phase 2)

$225,000

2013

FAA reimbursable agreement - construction engineering support, Part 2

$528,000

2013

install MALSR, construct maintenance road, relocate existing localizer/DME, install glideslope and  relocate ASOS

$1,190,000

2013

glideslope (F and E installation--not fed receivable)

$0

2013

tree clearing on airport property

$0

2013

construct parallel taxiway

$850,000

2013

install deer fence, phase 2

$400,000

2014

develop hangar area

$400,000

2015

purchase snow removal equipment

$157,895

2016

construct terminal building and connected terminal transient hangar

$315,790

2020

construct snow removal equipment building

$315,790

2022

develop additional automobile parking area

$157,895

2022

land acquisition

$315,790

2024

construct or purchase hangars

$315,790

 

Motion by Jaeger, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson reported that Namekagon Transit Manager Karen Melasecca and Health and Human Services Department Director Pete Sanders had presented the Finance Committee with information about the Namekagon Transit building project and advised that the estimate of costs for the project now indicate that the County may need to contribute as much as a $125,300 match towards the cost of the project.  The County Board, at their meeting held March 15, 2012, approved a County contribution of $87,940.  Ms. Melasecca provided a copy of a letter she sent to Ayres Associates expressing displeasure and concern with the increase in the project cost estimates despite having eliminated several expenditures from the project.  The Finance Committee had discussed that the value of the real estate upon which the Transit building will be constructed may be included in the County’s match and discussed the option of reducing the project contingency amount with the County committing to cover excess project expenses.  The Finance Committee recommends County Board approval to allocate up to $130,000 as the County match for the project with the funds to come from the Sawyer County Health and Human Services Fund balance.

 

Motion by Paulsen, 2nd by McCoy, to rescind the March 15, 2012 approval for a County contribution of $87,940 for the project.  Motion carried.

 

Motion by Paulsen, 2nd by McCoy, to approve allocating up to $130,000 as the County match for the project with the funds to come from the Sawyer County Health and Human Services Fund balance.  Motion carried.  Mr. Bassett abstained from voting.

 

Finance Committee Chair Warren Johnson reported that Information Technology Department Director Mike Coleson presented the Finance Committee with his recommendation to approve the following proposals and proposed lease agreements with E.O. Johnson Office Technologies for 36-month leases for the following black and white photocopiers:

·         Lanier MP2352 SP Digital System for the County Clerk’s Office

·         Canon Imagerunner Advance 6055 for the Courthouse hallway used by most departments

·         Lanier MP2352 Digital System for the Register of Deeds’ Office

Mr. Coleson had advised the Finance Committee that he had requested and reviewed alternative proposals.  The Finance Committee recommends approval of Mr. Coleson’s recommendation.  Motion by Jaeger, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve a proposed additional software license agreement with New World Systems Corporation.  The software is used by the Highway Department to save time in creating their payroll.  Motion by Jaeger, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Motion by Johnson, 2nd by Duffy, to designate, pursuant to section 59.19 of the Wisconsin Statutes, the County Board Chair and County Clerk to serve as the administrative coordinators for Sawyer County.  Motion carried.

 

The Board reviewed proposals from Arthur J. Gallagher Risk Management Services (Wausau Underwriters Insurance Company) and from the Wisconsin County Mutual Insurance Corporation for employee workers compensation insurance coverage for the period of May 12, 2012 to May 12, 2013.  Arthur J. Gallagher representative Bill Sailer was present at the Personnel and Administrative Committee meeting where the Committee discussed the need to work on loss control programs to improve Sawyer County’s claims experience.  The Personnel and Administrative Committee recommends approval of Arthur J. Gallagher’s proposal.  Motion by Jaeger, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

County Board Chair Hal Helwig presented his recommendation for the reappointment of Dorothy Mercer to the Sawyer County Housing Authority Board of Commissioners.  Motion by Jaeger, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

Motion by Gundersen, 2nd by Thompson, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry