Meeting Agendas & Minutes

County Board 06/21/2012

Last Updated 7/6/2012 6:27:43 PM


DRAFT - minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, June 21, 2012, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the June meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows (x indicates present):

 

district - supervisor - T = Town, V = Village, C = City, W = Ward

x

01 - Dale Schleeter – T Lenroot W 1, T Hayward W 7, C Hayward W 5 and 6

x

02 - Kathy McCoy – T Lenroot W 2, T Round Lake W 1

x

03 - Tweed Shuman – T Hayward W 1 and 2

x

04 - Walter Jaeger – T Hayward W 3 and 4

 

05 - Fred Zietlow – T Hayward W 5 and 6

x

06 - Dean Pearson – C Hayward W 1 and 2

x

07 - Thomas W. Duffy – C Hayward W 3 and 4

x

08 - Bruce Paulsen – T Bass Lake W 1 and 2

x

09 - Charles Gundersen – T Bass Lake W 3 and 4

x

10 - Hal Helwig – T Sand Lake, T Edgewater W 1

x

11 - Jim Bassett – T Edgewater W 2, T Bass Lake W 5, T Hayward W 8, T Meteor, T Couderay, V Couderay

x

12 - William Voight – T Spider Lake, T Round Lake W 2, T Winter W 1

x

13 - Ron Kinsley – T Hunter, T Radisson W 1, T Ojibwa W 1, V Radisson

 

14 - Dale Thompson – T Radisson W 2, T Ojibwa W 2, T Weirgor, V Exeland, T Meadowbrook

x

15 - Warren Johnson – T Winter W 2, T Draper, V Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, and audience recognition

02.   Meeting agenda

03.   Minutes of the meeting of May 17, 2012

04.   Zoning Committee report, including petition for change of zoning for parcel in the Town of Hayward (Sawyer County – Namekagon Transportation Commission)

05.   Forestry Committee report, including:

·         purchase of abandoned railroad right-of-way at southwest edge of City of Hayward (contract for preservation of right-of-way through interim recreation trail use)

·         Knowles-Nelson Stewardship Land Acquisition Grant Program – memorandum of understanding

06.   Economic Development and Planning Committee report, including:

·         Community Development Block Grant housing rehabilitation project closeout report

·         Northwest Regional Planning Commission annual contract renewal

·         bicycle and pedestrian trail project update

·         policy and application process for expenditures from Environmental Impact Fund

07.   Courthouse Committee report, including:

·         request to increase 2 District Attorney’s Office secretary positions to 40 hours a week

·         request for reduction of hours for summer months – Register in Probate

·         3 year plan for completion of Sawyer County digital parcel mapping project

08.   Public Safety Committee report, including:

·         recommendation for $21,600 to fund proposal for Ambulance Service Emergency Medical Technicians to be on call for summer months

·         contract and terms of dog license management system                                                                                                                                                                                                                                 

09.   Finance Committee report, including:

·         New World financial software additional services agreement for upgrade

·         Fund transfers for expense accounts that exceeded appropriation for 2011

·         County fund balance policy and Government Accounting Standards Board Statement 54 compliance

10.   Health and Human Services Board report, including:

·         resolution regarding Wisconsin income maintenance program administration

·         161 agreement with Lac Courte Oreilles Tribe

·         request to fill vacant Disability Benefits Specialist position

·         reappointments to Health and Human Services Board and representative to ADRC North

11.   Appointments, correspondence, reports from conferences and meetings, other matters for discussion only

12.   Closed session, pursuant to section 19.85(1)(g), Wisconsin Statutes, to discuss strategy for litigation in which the County is involved

 

County Board Chair Hal Helwig introduced 7th Congressional District of Wisconsin U.S. Representative Sean Duffy’s Regional Representative Mary Willett who greeted the Board and provided her contact information.

 

Sawyer County Ambulance Service Emergency Medical Technician Louise Ladenthin addressed the Board concerning the Public Safety Committee recommendation for $21,600 to be expended to fund a proposal for Ambulance Service Emergency Medical Technicians to be on call from 6 a.m. to 9 p.m. for the summer months.  Ms. Ladenthin urged the Board to request and consider the input of Sawyer County’s Emergency Medical Technicians in determining the best way to address the difficulties in providing crews for ambulance runs during the day-time hours.

 

Motion by Kinsley, 2nd by Schleeter, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Duffy, 2nd by Johnson, to approve the May 17, 2012 meeting minutes.  Motion carried.

 

Zoning Committee Chair Jim Bassett presented and the Board reviewed the portion of the minutes of the public hearing of the Zoning Committee held May 18, 2012 pertaining to the following application for a change of zoning and the Zoning Committee recommendation to approve the application with the conditions noted therein:

 

1)         Town of Hayward – Sawyer County. Part of the SE 1/4 SE 1/4, S25, T 41N, R 9W; Part of Parcel 16.1.  Volume 455 Records Page 278.  Approximately 4 + acres  to be rezoned out of the total 37.67 acres. Change from district Residential One to district Commercial One.  Purpose of request is for the location of an office and maintenance facility for the Sawyer County/Lac Courte Oreilles Namekagon Transportation Commission.  The Town Board approved the application with comments. Olson read the application into the record and presented the maps.  He read the Town Board’s decision and findings.  There were 5 opinion letters that were sent out.  Of those, 4 returned with no objection, 1 with additional comments.  One with objection with comments.  Karen Melasecca, Director of the Sawyer County/LCO Transit was present and spoke regarding the current zoning of the county property and the proposed location of the facility.  The facility would house an office with an attached maintenance garage area.  In the future, a pole barn type structure would be added to store vehicles undercover for the winter.  A trail through the back of the property will be made for the purpose of fueling the buses at the highway shop to help alleviate the bus traffic turning left from Highway B into the highway shop property. Dick Dewhurst spoke regarding the town board’s decision and the absence of the planning committee’s conditions they placed on their recommendation and asked that those conditions be part of the decision if approved.  Motion by Johnson, second by Paulsen to approve the rezone request with the condition that there be a 100’ buffer on the north rezone line and a 50’ minimum buffer on the northeast corner of the site development area but only as long as it remains residential.  Motion carried.  Findings of Fact:  It would not be damaging to the rights of others or property values; it would be compatible with the surrounding uses and the area.

 

Motion by Paulsen, 2nd by Schleeter, to approve the Zoning Committee recommendation.  Motion carried.  Mr. Bassett abstained from voting.

 

The Board discussed that they, on April 17, 2012, approved the Forestry Committee recommendation to approve a proposed Contract for Preservation of Right of Way through Interim Recreation Trail Use for the conditional acquisition by Sawyer County from Wisconsin Central Ltd. of an abandoned rail line segment southwest of the City of Hayward for a purchase price of $36,500.  That approval was subject to evidence of title acceptable to Sawyer County being provided by the grantor.  At the County Board meeting held May 17, 2012, Sawyer County Corporation Counsel Thomas J. Duffy advised the Board that he submitted the issue to the Hayward Land Title Company with a request for an assessment of title from the Chicago Title Company which he anticipated would be available for presentation to the Board at their June meeting.  County Clerk Kris Mayberry reported that the assessment has not yet been received.

 

Forestry Committee Chair Dean Pearson presented the Forestry Committee recommendation to approve the following resolution:

RESOLUTION #9-2012

APPROVING A MEMORANDUM OF AGREEMENT WITH THE DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY TO PARTICIPATE IN THE KNOWLES-NELSON STEWARDSHIP LAND ACQUISITION GRANT PROGRAM

     WHEREAS, Sawyer County has lands enrolled as County Forest pursuant to s. 28.11 of the Wisconsin statutes, and;

     WHEREAS, the County Board of Supervisors on October 20, 2005, adopted Resolution #25-05 approving the Sawyer County Forest Comprehensive land Use Plan for a period of 15 years, and;

     WHEREAS, the County Board has the authority to acquire properties for the purpose of establishing County Forest land pursuant to ss. 28.10, Wis. Stats and as outlined in Chapter 400 of the Sawyer County Forest Comprehensive Land Use Plan.; and 

     WHEREAS, acquisition of said properties would perpetually provide forest products to our local economy, revenues to the County, outdoor recreation opportunities to the public, and improve property administration on the County Forest; and

     WHEREAS, Sawyer County is eligible to participate and make application to the Knowles-Nelson Stewardship Land Acquisition Grant program for land acquisition consistent with said Plan; and

     WHEREAS, grant funding may provide funding up to 50% of the acquisition price; and

     WHEREAS, participation in the grant program requires a county to enter into a Memorandum of Agreement (MOA) with the Department of Natural Resources Division of Forestry (as required by NR 51.963 Wis. Adm. Code) to define the criteria for participating in the grant program; and

     NOW, THEREFORE, BE IT RESOLVED that the Sawyer County Board of Supervisors approves the MOA with the Department of Natural Resources Division of Forestry; and 

     BE IT FURTHER RESOLVED that any potential County Forest land acquisitions eligible for Knowles-Nelson Land Acquisition Stewardship grant funding will be brought before the Sawyer County Board for approval prior to making application;

     BE IT FURTHER ORDAINED AND RESOLVED that the Sawyer County Forestry Committee is directed to forward this signed MOA to the Wisconsin Department of Natural Resources. 

      BE IT FURTHER RESOLVED that Sawyer County recognizes and acknowledges that if financial assistance is made available by the Wisconsin Department of Natural Resources, and the County accepts the financial assistance, the County will comply with State rules for the program and meet the financial obligations under the grant;

     BE IT FURTHER RESOLVED that the County Board will be notified if grant funding becomes available and then will consider authorization for the acquisition.

 

Motion by Kinsley, 2nd by Johnson, to approve RESOLUTION #9-2012.  Motion carried.

 

Economic Development and Planning Committee Chair Tom Duffy presented the Committee recommendation to approve a policy and application form for Sawyer County to provide $25,000 annually (up to $5,000 per project) for projects that enhance the quality of life for Sawyer County residents and visitors.  The Board reviewed the policy and application form and a proposed press release announcing the policy and revised the policy to clarify that approval of grants is subject to County Board approval.  Motion by McCoy, 2nd by Kinsley, to approve the policy as revised, and to approve the application form and press release.  Motion carried.

 

County Clerk Kris Mayberry presented and reviewed with the Board a close-out report on Sawyer County’s Community Development Block Grant housing rehabilitation project prepared by Indianhead Community Action Agency representative Carolyn Martin.

 

Economic Development and Planning Committee member Warren Johnson reported that the Committee determined to not provide Northwest Regional Planning Commission with a notice that Sawyer County would not be a member of the Planning Commission in 2013. 

 

Sawyer County Bicycle and Pedestrian Trail Committee member Warren Johnson provided an update on the project for development of a bicycle and pedestrian trail along Sawyer County Highway B and Chippewa Trail from the City of Hayward to the intersection of Sawyer County Highway B and Sawyer County Highway K.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve District Attorney Bruce Poquette’s request for approval to have the 2 secretaries in the District Attorney’s Office work a 40 hour work week instead of a 35 hour work week.  The Courthouse Committee had reviewed information provided in support of the request, including a statistical comparison of criminal cases and District Attorney’s Office staffing for Sawyer, Ashland, Washburn, and Burnett Counties and a memo from Wisconsin Tenth Judicial District Chief Judge Scott Needham. The memo advises that a criminal caseload assessment concludes that Sawyer County’s criminal caseload is higher than average and outside the parameters associated with caseload processing guidelines adopted by Wisconsin’s Committee of Chief Judges and that Judge Needham has ordered that Circuit Court Judges Harrington and Anderson be assigned to assist with Sawyer County’s caseload.  The Courthouse Committee discussed the impact of the additional judicial assignments in Sawyer County on the workload in the District Attorneys Office and the Clerk of Courts Office.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Bassett, 2nd by Duffy, to approve the Courthouse Committee recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve the request of the Sawyer County Register in Probate to reduce her work schedule to 3 days a week during the summer months of 2012.  Circuit Court Judge Gerald Wright approves the request.  The Personnel and Administrative Committee recommends approval of the request (due to the medical reason for the request) providing that the temporary Register in Probate office employee is only utilized on the 2 days a week the regular Register in Probate is not working.  Motion by Bassett, 2nd by Kinsley, to approve the Personnel and Administrative Committee recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Land Records Department Director Robyn Thake presented the Committee with a report on Sawyer County’s digital parcel mapping project and a proposed 3 year plan for the completion of the project.  Ms. Thake explained the difference between index parcel mapping and cadastral parcel mapping and discussed the reasons Sawyer County has used the cadastral parcel mapping approach in developing the digital parcel maps for Sawyer County.  Ms. Thake also explained that the project has been paid for with Wisconsin Land Information grants and with funds retained from recording fees in the Register of Deeds Office, that it has recently been determined that the portion of the retained fees designated for internet access of land records may be used for the digital parcel mapping project, and that completion of Sawyer County’s digital parcel mapping may therefore be expedited.  The Courthouse Committee determined to support the continued use of the cadastral parcel mapping approach in developing the digital parcel maps for Sawyer County and to support the proposed 3 year plan for completion of Sawyer County’s digital parcel mapping project.

 

Public Safety Committee member Dean Pearson presented the Committee recommendation to provide $21,600 to fund 4 Emergency Medical Technicians to be on call during the hours of 6:00 a.m. to 9:00 p.m. for the summer months (3 months) as a temporary solution to address the Sawyer County Ambulance Service problem of not being able to provide ambulance crews for emergency calls (particularly during daytime hours in the Winter and Radisson area).  The Public Safety Committee had discussed that the Ambulance Service has had ongoing difficulties in providing crews for ambulance runs in recent years; discussed options to address the problem; and requested that Sawyer County 911 Coordinator Rose Lillyroot, Sawyer County Ambulance Service and Emergency Government Department Director Brian Cody, Sawyer County Human Resource Manager Michelle Jepson, and Finance Committee Chair Warren Johnson study the problem and develop a proposal for a long-term solution.  The Finance Committee concurred with the Public Safety Committee recommendations, and recommends that the funds for the proposal come from the Contingency Fund Account of the General Fund of the 2012 Sawyer County Budget.  Ambulance and Emergency Government Department Director Brian Cody presented the County Board with a proposal for a 30 day trial for the standby ambulance coverage with an estimated cost of $7,200.  Sawyer County Emergency Medical Technician (EMT) Louise Ladenthin spoke and urged the Board to solicit suggestions from Sawyer County’s EMTs and presented several suggestions of her own.  The Board discussed that a meeting is scheduled for Wednesday, June 27, 2012, at 7 p.m., at the Town of Round Lake Hall, for County and municipal officials, volunteer fire officials, and EMTs to brainstorm ideas in an attempt to resolve the problem.  Motion by Shuman, 2nd by Gundersen, to approve the proposal with the $7,200 to come from the Contingency Fund Account of the General Fund of the 2012 Sawyer County Budget.  Motion carried by unanimous voice vote.

 

Public Safety Committee member Dean Pearson presented the Committee recommendation to approve a contract and terms for the purchase and use of a new online dog license management system developed by Fairfield Computer Services.  The system would be shared with the municipalities of Sawyer County, make licensing simpler, and help track lost, found, and unlicensed dogs.  Sawyer County Corporation Counsel Thomas J. Duffy reviewed, revised, and approved the contract.  Motion by Johnson, 2nd by Gundersen, to approve the contract.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve a proposed additional services agreement with New World Systems for services to be provided to Sawyer County in upgrading the County human resource payroll system.  Motion by Jaeger, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

The Committee reviewed the following list of general fund line item expenditures which exceeded their budget appropriation for 2011:  County Board by $6,924; Circuit Court by $5,873; Law Library by $505; County Clerk by $3,348; Elections by $5,503; District Attorney by $10,446; Property and Liability Insurances by $3,221; Payment to Educational Facility by $41; Sheriff’s Repair and Fuel for Vehicles by $35,253; for a total of $71,114.  The Finance Committee recommends approval to transfer $71,114 from the Contingency Fund Account of the General Fund of the 2011 Sawyer County Budget to the above-referenced accounts to eliminate the deficits in those accounts.  Motion by Schleeter, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

Finance Committee member Bruce Paulsen presented the Committee recommendation to approve the following policy for the management of Sawyer County’s funds:

 

FUND BALANCE POLICY - Sawyer County, Wisconsin

 

Purpose

The purpose of this policy is to establish a key element of the financial stability of Sawyer County, Wisconsin (“the County”) by setting guidelines for fund balances. Unassigned fund balance is an important measure of economic stability. It is essential that the County maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and similar circumstances. The fund balance also provides cash flow liquidity for the County’s general operations

 

Background

Fund balance refers to the difference between assets and liabilities in the governmental funds balance sheet. Fund balance is one of the most widely used elements in the analysis of state and local financial statements.

 

It is central to the credit review performed by municipal bond analysts. Fund balance information also is used by oversight bodies, federal, state, county and local legislators to assess the financial health of an organization. Additionally, financial statement users examine fund balance information to identify the available liquid resources that can be used to repay long-term debt, reduce property taxes, add new programs, expand existing ones, or enhance the financial position of the County.

 

The Governmental Accounting Standards Board (GASB) has found that the usefulness and value of fund balance information provided is significantly reduced by misunderstandings and the inconsistent treatment and financial reporting practices of governments. Consequently, it has issued GASB 54, Fund Balance and Governmental Fund Type Definitions.

 

Definitions (promulgated in GASB 54)

 

Fund Equity – A fund’s equity is generally the difference between its assets and its liabilities

 

Fund Balance – An accounting distinction is made between the portions of fund equity that are spendable and not spendable. These distinctions are broken into five categories:

 

  1. Non spendable fund balance - Includes amounts either not in spendable form or legally or contractually required to be maintained intact. This would include inventory, prepaid expenses, and non-current receivables
  2. Restricted fund balance - Constraints placed on the use of amounts are either externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or imposed by law through constitutional provisions or enabling legislation.
  3. Committed fund balance - Includes amounts that are committed for specific purposes by formal action of the Board. Amounts classified as “committed” are not subject to legal enforceability like restricted fund balance; however, those amounts cannot be used for any other purpose unless the Board removes or changes that limitation by taking the same form of action it employed to previously impose the limitation. Commitments must be made by the end of the fiscal year
  4. Assigned fund balance – Amounts that are intended by the County to be used for specific purposes, but are neither restricted nor committed. This classification, like committed, includes amounts constrained to being used for specific purposes. However, unlike committed funds, creation of the assigned fund balance does not have to by Board action. Instead groups such as the Finance Committee can be given authority to make this designation. Typically a Board will give such authority for any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The County is not allowed to assign balances that result in a residual deficit. The assignment may be made at any time before the financial statements are issued.
  5. Unassigned fund balance – Includes any remaining amounts in the General Fund after applying the above definitions. Planned spending in the subsequent year’s budget would be included here and can no longer be described as “designated” unless formally committed or assigned. The General Fund is the only fund that will report a positive unassigned fund balance. If any fund other than the General Fund has a positive unassigned fund balance, the balance is transferred to the General Fund. In funds other than the General Fund unassigned only is used if the balance in negative.

 

Policy

 

Committed Fund Balance – The Board is the highest level of decision-making authority for the County. The formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution approved by the Board at a Board meeting.

 

Assigned Fund Balance – The Board has the authority to assign fund balance to a specific purpose or to delegate this authority to a subordinate high-level body such as the Finance Committee. At this point no such authority has been granted.

 

Minimum Unassigned Fund Balance – It is the goal of the County to achieve and maintain an assigned fund balance on the General Fund equal to 20 to 30% of expenditures. The County considers an unassigned fund balance of less than 20%  to be cause for concern, barring unusual or deliberate circumstance. If unassigned fund balance falls below the goal, the County will attempt to replenish the General Fund to the above range of percentages

 

Other Expenditure of Funds – When multiple categories of fund balance are available for expenditure (for example, ATC funds restricted by state law, funds set aside by the County, and unassigned fund balance), the County will start with the most restricted category and spend those funds first before moving down the next category with available funds.

 

Restricted Donations – The County prefers that donations be unrestricted. However, the County will accept donations from individuals and non governmental entities where the donor has restricted how the funds will be spent. The donation individually or in the aggregate should be of sufficient size to warrant the special handling. The County Board must take formal action accepting the restrictions before such funds will be accepted.

 

The Board affirms the fund components and commitments as specified in the attached schedules A & B

 

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SCHEDULE A – SAWYER COUNTY FUND BALANCE POLICY

Resource Development Fund

(Reflects Environmental Impact fund merged into the Resource Development Fund)

 

Revenue Sources

  • Designate $10,000 annually from the ATC revenues to go to the Resource Development fund. Note that in so doing, this will require an allocation from contingency in 2011 & possibly 2012 (see next bullet point) since all ATC funds are in general revenue.
  • In 2012 and 2013 research ways the BIrkie trail fees could be used to substitute as a substantial source of revenue replacing the ATC funds
  • Designate fees and miscellaneous revenues derived from County Forest lands to the Resource Development. Examples include camping fee and sales of gravel
  • Designate that all forest stumpage over $1,500,000 be allocated to the Resource Development fund.

 

 Use of Funds – Expenditures from this fund will be used for:

  • Maintenance, repair and replacement of County dams
  • Maintenance and enhancement of the County forest for the production of revenue and to provide for recreation within the County forest. Examples would include acquiring forest land for revenue or to enhance recreation, capital outlays for equipment used to generate forest revenue or enhance recreational opportunities, developing recreational features such as camp sites and trails”.
  • Expenditures as outlined in Wisconsin State Statute 16.969, fees for certain high-voltage transmission lines, for that portion of the fund restricted by state statute. Examples include contributions to local governments’ recreational projects such as parks and trails
  • Significant economic development in the public interest which is a long-term benefit to the people of Sawyer County. Examples would include attracting jobs to the county, assisting existing businesses to grow thereby adding jobs and improving the economic status of the people of Sawyer County

 

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SCHEDULE B – SAWYER COUNTY FUND BALANCE POLICY

[abbreviations for Schedule B:  R – restricted; C – committed; A – assigned; U – unassigned; GF – General Fund; RDF – Resource Development Fund]

 

name of fund

Health and Human Services

 

Resource Development

 

Cop Risk Revenue

 

Veteran's service grant

 

Veterans relief

 

 

Tribal law enforcement

 

Sheriff's canteen

 

 

Animal shelter

 

 

Wildlife damage

 

 

Wildlife habitat

 

 

ATV/snowmobile grant projects

 

Pesticide application training

 

Land &  water conservation

 

Redaction

 

 

Environmental impact fees

 

Sawyer County LCO state grant

 

Sustainable forestry grant

 

State aid forestry

 

 

Birkebeiner trail usage

 

Land records

 

 

Land information grant

 

Jail assessment

 

 

Court mediation

 

 

Drug court donations

 

Emergency government

 

Emergency ambulance asset

 

Recreational officer

 

Plat book

 

 

Vehicle maintenance garage

 

Car pool vehicles

 

 

 

Dog license

 

 

CDBG housing grant

 

 

Ambulance purchase

 

Veterans transportation

 

Airport improvement

 

Debt service

 

 

 

 

       

 

12/31/10 balance

589049

1419910

5737

9885

1362

11276

9421

22686

311

29462

53907

625

6178

17300

379910

100000

0

62947

5007

72321

5996

10196

63204

10000

0

1802

0

62947

38175

4970

862

2335

3740

28766

273337

2686

$3306310

 

nature of fund

restricted and A

 

restricted

restricted

unassigned

restricted

restricted

 

restricted

restricted

restricted

restricted

 

restricted

restricted and C

 

 

restricted

committed

restricted

restricted

restricted

restricted

restricted

 

restricted

restricted

assigned and U

unassigned

assigned

 

restricted

committed

restricted

assigned

restricted

notes

keep as separate fund

see Schedule A

 

 

close to General Fund

will laps at end of 2012

 

close to General Fund

 

accelerate expenditures

 

closed in 2011

close annually unrestricted balance to GF

 

close to RDF; keep previous commitments

used in 2011 and 2012 Sawyer County Budget

will close once State money received

 

fees transferred to Birkebeiner Foundation

 

 

 

use as much of balance as possible

 

close

 

 

keep enough for next plat book, excess to GF

trans. bal. to GF, close in 2013, charge depts.

active fund – keep

keep balance of $1,000

 

capital fund – keep as is

capital fund – keep as is

capital fund – keep as is

debt service fund – keep as is

 

Motion by Jaeger, 2nd by Bassett, to approve the Fund Balance Policy for Sawyer County.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy and Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board’s recommendation to approve the following resolution:

RESOLUTION #10-2012

REQUESTING THAT THE DEPARTMENT OF HEALTH SERVICES INCENTIVIZE MORE EFFECTIVE REGIONAL COLLOBORATION, COST SAVINGS AND EFFICIENCY IN INCOME MAINTAINANCE (IM) ADMINISTRATION BY BRINGING MORE EQUITY TO CALENDAR YEAR 2013 CONSORTIA FUNDING ALLOCATIONS

     WHEREAS, Act 32 (the State of Wisconsin’s 2012-13 Biennial Budget) eliminated the system whereby individual counties administer Income Maintenance (IM) programs and instead directed that, beginning in calendar year (CY) 2012, counties organize into no more than ten multi-county consortia for the purpose of administering IM programs; and,

     WHEREAS, the purpose of the consortia model is to create regional IM systems that preserve essential local presence and oversight while maximizing certain efficiencies so that IM services remain consistently strong statewide, despite the 17 percent reduction in State funding for IM administration that was part of the strategy to bring balance to 2012-13 Budget; and,

     WHEREAS, by legislative design, it was intended that IM consortia achieve cost savings by leveraging three types of efficiencies: (1) the sharing of a single call center by counties within each consortia; (2) utilization by all consortia of a newly created State-operated Central Document Processing Unit (CDPU) to perform scanning and coding functions that were traditionally performed by county staff; and (3) other efficiencies achieved by counties sharing the workload of application processing, eligibility determinations and ongoing case management within their consortium partnerships; and,

     WHEREAS, Sawyer County is a member of the Northern Consortium, a twelve county collaboration which employs an innovative service delivery model that leverages all three intended legislative efficiencies and is uniquely collaborative in how workload and managerial structure is shared across county boundaries; and,

     WHEREAS, the Department of Health Services (DHS) deferred to the Wisconsin County Human Services Association (WCHSA) on how to distribute CY 2012 State IM funding, consequently adopting a formula that continued to assign funding to individual counties instead of consortia, failed to consider legislatively mandated maintenance of effort (MOE) levels, distributed the 17 percent State funding reduction in a widely disparate fashion and continued to subsidize duplication and inefficiency; and,

     WHEREAS, the Northern and Western Region for Economic Assistance (WREA) consortia were impacted most negatively by the WCHSA methodology, absorbing State funding reductions exceeding 30 percent at the same time some of the other consortia saw funding reductions of only 7 percent and some individual counties actually received funding increases; and,

     WHEREAS, using the current allocation formula to set consortia funding levels for CY 2013 would continue to place an unnecessary and potentially unsustainable workload burden on the Northern Consortia and other disparately impacted consortia and is unfair to the elderly, disabled and other individuals they serve who depend on timely access to income maintenance benefits; and,

      WHEREAS, at this time of such limited resources, when taxpayers are demanding collaboration and increased efficiency, DHS should be using a funding methodology that rewards efficiency and incentivizes consortia to employ collaborative service delivery models that maximize the benefits of the consortia model.

     NOW THEREFORE BE IT RESOLVED, that the Sawyer County Board of Supervisors requests that DHS adopt for CY 2013 a new funding methodology that considers MOE levels, better equalizes funding resources among consortia, rewards collaboration and drives regional IM systems to leverage the efficiencies intended by the Legislature.

     BE IT FURTHER RESOLVED, the County Clerk shall mail a copy of this resolution to Governor Scott Walker, State Senator Robert Jauch, Representative Janet Bewley, and Secretary of Administration Secretary Michael Huebsch.

 

Motion by Kinsley, 2nd by Johnson, to approve RESOLUTION #10-2012.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy and Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board’s recommendation to approve the agreement for 2012 between Sawyer County and the Lac Courte Oreilles Band of Lake Superior Chippewa Indians (LCO) to clarify relationships between LCO and the County in providing for the health, safety, and welfare of Indian children residing on the LCO Reservation; to provide and improve systems for services, referral and mutual assistance between LCO and the County; and to establish procedures and standards under which the parties shall implement the provisions of 1983 Wisconsin Act 161, while being consistent with the purpose and definitions within the Tribal Court Children’s Code and other applicable State statutes.  Motion by Kinsley, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy and Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board’s recommendation to approve a request to fill a vacant Disability Benefit Specialist position in the Health and Human Services Department.  Motion by Duffy, 2nd by Kinsley, to approve the recommendation.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy and Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board’s recommendation to approve the reappointment for a three year term of the following citizen members of the Sawyer County Health and Human Services Board:  Gladys Ruegger, Shirley Suhsen, Carol Pearson, and Dr. Robert Swenson (as health care professional).  Motion by Duffy, 2nd by Shuman to approve the recommendation.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy and Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board’s recommendation to approve the appointment of Warren Johnson for a two year term as the County Board’s representative on the Aging and Disability Resource Center of the North Governing Board.  Motion by Duffy, 2nd by Voight, to approve the recommendation.  Motion carried.

 

The Board reviewed Sawyer County Resource Center Director Nancy Gustafson’s request for approval of the appointment of Bonnie Flora and Rose Webb to serve on the Sawyer County Resource Center Board of Directors for two three-year terms starting July 18, 2012.  Motion by Johnson, 2nd by Paulsen, to approve the request.  Motion carried. 

 

Motion by Kinsley, 2nd by Gundersen, to convene into closed session, pursuant to section 19.85(1)(g), Wisconsin Statutes, to discuss strategy for litigation in which the County is involved.  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Bassett, 2nd by Duffy, to reconvene into open session.  Motion carried.

 

Motion by Johnson, 2nd by Kinsley, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry