Meeting Agendas & Minutes

County Board 07/19/2012

Last Updated 7/25/2012 9:14:28 PM


DRAFT - minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, July 19, 2012, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Vice-Chair Ron Kinsley called the July meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows (x indicates present):

 

district - supervisor - T = Town, V = Village, C = City, W = Ward

x

01 - Dale Schleeter – T Lenroot W 1, T Hayward W 7, C Hayward W 5 and 6

x

02 - Kathy McCoy – T Lenroot W 2, T Round Lake W 1

x

03 - Tweed Shuman – T Hayward W 1 and 2

x

04 - Walter Jaeger – T Hayward W 3 and 4

x

05 - Fred Zietlow – T Hayward W 5 and 6

x

06 - Dean Pearson – C Hayward W 1 and 2

 

07 - Thomas W. Duffy – C Hayward W 3 and 4

x

08 - Bruce Paulsen – T Bass Lake W 1 and 2

x

09 - Charles Gundersen – T Bass Lake W 3 and 4

 

10 - Hal Helwig – T Sand Lake, T Edgewater W 1

x

11 - Jim Bassett – T Edgewater W 2, T Bass Lake W 5, T Hayward W 8, T Meteor, T Couderay, V Couderay

x

12 - William Voight – T Spider Lake, T Round Lake W 2, T Winter W 1

x

13 - Ron Kinsley – T Hunter, T Radisson W 1, T Ojibwa W 1, V Radisson

x

14 - Dale Thompson – T Radisson W 2, T Ojibwa W 2, T Weirgor, V Exeland, T Meadowbrook

x

15 - Warren Johnson – T Winter W 2, T Draper, V Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda, and audience recognition

02.   Minutes of the meeting of June 21, 2012

03.   Forestry Committee report, including additional safety provisions to County timber sale contract

04.   Courthouse Committee report, including:

·          Family Court Commissioner compensation

·          Maintenance contract with Applied Data Consultants as hosts of Sawyer County’s geographic information system web mapping portal

·          Wisconsin Land Information Program grant agreement

05.   Public Safety Committee report, including recommendation to continue to fund Ambulance Service Emergency Medical Technicians to be on call for summer months                                                                                                                                                                                                                                

06.   Property and Airport Committee recommendation for contingent funds to replace failing Airport terminal air conditioner

07.   Finance Committee report, including:

·          New World financial systems -  purchase of projects module

·          point and pay e-payment services agreement

·          development of 2013 Sawyer County Budget

·          Sheriff’s Department account at Johnson Bank

08.   Health and Human Services Board report, including:

·          transfer of fiscal responsibilities for Namekagon Transportation Commission from Department of Health and Human Services Department

·          request for limited-term staff appointment – clerical help for economic support call center

09.   Contract for preservation of right-of-way through interim trail use – segment of CW Railroad southwest of City of Hayward

10.   Proposal for strategic planning meeting of the Sawyer County Board of Supervisors

11.   Correspondence, reports from conferences and meetings, other matters for discussion only

 

Motion by Thompson, 2nd by Gundersen, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Zietlow, 2nd by Johnson, to approve the June 21, 2012 County Board meeting minutes.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve additional provisions to the standard Sawyer County Timber Sale Contract that provide that purchasers of timber from the Sawyer County Forest are responsible to comply with, and assure compliance by all employees or subcontractors with, all Occupational Safety and Health Act (OSHA) requirements for the health and safety of the purchaser’s employees, including provisions for danger trees.  Motion by Paulsen, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Human Resource Manager Michelle Jepson advised the Committee that the issues of Family Court Commissioner duties and compensation have been reviewed and resolved.  Funds to compensate the Family Court Commissioner for performing additional functions were appropriated in recent County budgets but the additional compensation had not been submitted for Personnel and Administrative Committee and County Board approval.  In accordance with the direction of Circuit Court Judge Gerald Wright, the Family Court Commissioner has been performing the additional functions and billing the County for those services instead of receiving additional salary.  The Courthouse Committee recommended Personnel and Administrative Committee and County Board approval to increase the salary for the Family Court Commissioner from $9,373 to $14,723 per year (effective January 1, 2012) for performing the additional functions.  The Family Court Commissioner would then no longer bill the County for the additional services.  The Personnel and Administrative Committee concurs with the Courthouse Committee recommendation.  Motion by Zietlow, 2nd by Pearson, to approve the Courthouse Committee recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Land Records Department Director Robyn Thake presented the Committee with a proposed maintenance contract with Applied Data Consultants as hosts of the County’s Geographic Information System web mapping portal.  The Courthouse Committee recommends approval of the contract.  Motion by Paulsen, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Land Records Department Director Robyn Thake presented the Committee with a proposed Wisconsin Land Information Program grant agreement for 2012.  The grant is for $13,460 and will be used for the digital parcel mapping of Township 38 North, Range 7 West (Towns of Couderay and Radisson) and Township 39 North, Range 8 West (Towns of Hayward, Bass Lake, Sand Lake, and Couderay).  The Courthouse Committee recommends approval of the agreement.  Motion by Johnson, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

County Board member Warren Johnson presented the Public Safety Committee recommendation to approve a two-month extension of the paid on-call system for the Sawyer County Ambulance Service Emergency Medical Technicians approved at the June 21, 2012 meeting of the Sawyer County Board of Supervisors.  The Finance Committee concurs with the recommendation and recommends that the funds for the extension ($14,400) would come from the Contingency Fund Account of the General Fund of the 2012 Sawyer County Budget.  Motion by Pearson, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Property and Airport Committee Chair Fred Zietlow reported that Jack Link’s Beef Jerky Pilot Anthony Doud extended an invitation for County Board members to view the new Link’s hangar at the Sawyer County Airport and suggested Friday, August 3rd for the viewing.  The Board determined that a majority of Board members were available to attend on that date.

 

The Board reviewed Maintenance Department Supervisor Tim Hagberg’s report to the Property and Airport Committee which reported that the compressor in the air conditioning unit of the terminal building at the Sawyer County Airport is damaged and likely to fail in the near future.  Mr. Hagberg provided cost estimates to repair or replace the damaged air conditioning system and recommends the option of replacing the system with a new 5 ton 13 SEER R410A system with an estimated cost of $1,744.  The Committee discussed that there are no funds appropriated in the 2012 Airport budget to replace the air conditioning unit but determined that the air conditioning unit should be replaced if it fails before the Committee’s next meeting and that it would be more cost effective to replace the entire air conditioning system with the more efficient and environmentally friendly system recommended by Mr. Hagberg.  The Committee recommends approval to replace the Airport terminal building air conditioning system if the current system fails this summer, and to consider replacing the system in developing the 2013 Airport budget if the system does not fail this summer.  Motion by Pearson, 2nd by Schleeter, to approve the Property and Airport Committee recommendation with the cost (if needed) not to exceed $1,744.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve a proposal for the purchase of a financial projects module from New World Systems to account for the larger grants and projects of the County.  The Committee had discussed that the software should improve the efficiency in accounting for grants and should assist the auditors in auditing the grants.  The cost of the module is $4,000 with an additional $1,080 for implementation assistance and training and $800 for annual maintenance.  Funds for the purchase, implementation, and training would come from the Contingency Fund Account of the General Fund of the 2012 Sawyer County Budget.  The Committee also recommends approval of the additional software license agreement with New World Systems for the projects module.  Motion by Jaeger, 2nd by Voight, to approve the Finance Committee recommendations.  Motion carried.

 

Finance Committee Chair Warren Johnson reported that County Treasurer Dianne Ince presented the Committee with a proposal from Point and Pay LLC (PNP) for electronic credit card payment services that would initially be used for customer payment of charges in the Register of Deeds Office and Zoning and Conservation Department.  All fees associated with the electronic payments would be paid by the customer.  The Finance Committee recommends approval of the proposal.  Motion by Schleeter, 2nd by Paulsen, to approve the Finance Committee recommendation.  Motion carried.

 

The Board reviewed a draft of a letter to be sent to the departments of the County with directions for the development of department budgets for the 2013 Sawyer County Budget.

 

Finance Committee Chair Warren Johnson reported that County Treasurer Dianne Ince presented the Finance Committee with proposed signature cards for the Sawyer County Sheriff’s Department checking account at Johnson Bank which would authorize the signature of any of the following Sheriff’s Department employees:  Julie K. Braatz, Amy Barkell, Timothy V. Evenson, Rosalyn Lillyroot, or Joseph Sajdera to validate order checks for that account.  The Finance Committee recommends approval of the signature cards and that they be signed on the County’s behalf.  Motion by Paulsen, 2nd by Zietlow, to approve the Finance Committee recommendation.  Motion carried.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to move the Namekagon Transportation Commission fiscal responsibilities out of the Health and Human Services Department and into another department within the County with a target date of September 1, 2012.  Motion by McCoy, 2nd by Gundersen, to approve the recommendation.  Motion carried.  Mr. Bassett abstained from voting.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve a request to hire a limited-term clerical employee to help in the economic support call center in the Health and Human Services Department for a maximum of 20 hours a week until the end of 2012.  Motion by Pearson, 2nd by Gundersen, to approve the recommendation.  Motion carried.

 

County Clerk Kris Mayberry recommended that the agenda item “contract for preservation of right-of-way through interim trail use” be tabled until the August County Board meeting to provide time to obtain additional information.  Motion by McCoy, 2nd by Thompson, to approve the recommendation.  Motion carried.

 

The Board discussed holding a strategic planning meeting of the County Board with University of Wisconsin-Extension Community Resource Development Educator David Berard as moderator.  August 30th was discussed as a possible date for the meeting.

 

Motion by Thompson, 2nd by Johnson, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry