Meeting Agendas & Minutes

Finance 08/13/2012

Last Updated 8/31/2012 7:41:50 AM


DRAFT - minutes of the meeting of the Finance Committee

Sawyer County Board of Supervisors

August 13, 2012; 8:30 a.m.; Assembly Room; Sawyer County Courthouse

 

members present:  Warren Johnson (Chair), Kathy McCoy, Dale Schleeter, Bruce Paulsen, Walt Jaeger

 

also present:  Child Support Director Sandy Okamoto, Register of Deeds Paula Chisser, Health and Human Services Department Director Pete Sanders, County Treasurer Dianne Ince, County Clerk Kris Mayberry

 

Motion by Jaeger, 2nd by Schleeter, to approve the meeting agenda.  Motion carried.

 

Motion by Schleeter, 2nd by Johnson, to approve the July 16, 2012 meeting minutes.  Motion carried.

 

Sheriff Mark Kelsey, Jail Administrator Tim Evenson, and 911 Coordinator Rose Lillyroot presented the Public Safety Committee recommendation to spend up to $114,000 for the purchase and installation of a digital recording system for the Law Enforcement Center.  The present system includes 92 cameras and is not functioning adequately.  Law enforcement guidelines provide that images be retained 120 days.  The present system lacks the capacity to meet those guidelines.  The system is important to provide for the safety of jail staff and prisoners and to minimize County liability.  Motion by McCoy, 2nd by Jaeger, to authorize the Sheriff’s Department to get bids for the purchase and installation of a digital recording system for the Law Enforcement Center, and to concur with the Public Safety Committee recommendation for the expenditure with half of the expenditure to be in 2012 and the balance in 2013.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Circuit Court Clerk Anne Marie Danielson and Judge Gerald Wright presented the Courthouse Committee with information about the enhanced caseload processing taking place in Sawyer County’s Circuit Court to reduce the backlog of cases on the Court’s docket.  2 judges from other counties in the northwest district have been assigned cases in Sawyer County to assist Judge Wright with reducing the backlog.  Ms. Danielson requested approval to employ former Sawyer County Clerk of Court Ricki Briggs one day a week for 8 weeks, if needed, to assist with the increased caseload resulting from the enhance caseload processing.  The Courthouse Committee discussed that funds for the limited-term position were not included in Clerk of Court’s 2012 budget, but that additional revenues may offset some of the additional expense.  The Courthouse Committee is recommending Personnel and Administrative Committee and County Board approval of the request.

 

The Committee reviewed Veterans Service Officer Ray Boeckman’s request for the issuance of a County credit card to Assistant County Veterans Service Officer Renee Brown and to increase the credit card limit from $500 to $1,000.  The Committee discussed reviewing the County’s present department credit card policies and requested that Human Resource Manager Michelle Jepson develop a policy for the Committee’s review.  Motion by Paulsen, 2nd by Jaeger, to recommend County Board approval of Mr. Boeckman’s requests.  Motion carried.

 

County Clerk Kris Mayberry reported that the inventory of 2011 Sawyer County Platbooks is low and that he will order an additional 500 books at a cost of $6,000 ($12 each) and 4 wall maps at a cost of $25 each.  Payment for the Platbooks will be made from the Platbook Special Revenue Fund with funds received from the sale of the Platbooks to the public.

 

The Committee discussed approving, at their July meeting, the attendance of 2 County employees at the 2012 New World Systems Logos Executive Customer Conference scheduled for Chicago September 23-25, 2012 with the expenses of the travel to come from the County Board Account of the 2012 Sawyer County Budget.  Motion by Jaeger, 2nd by Paulsen, to approve, instead, attendance at the conference by Payroll Clerk Carol Williamson, Health and Human Services Department Financial Manager Patty Dujardin, and Highway Department Office Manager Janeen Abric.  Human Resource Manager Michelle Jepson will contract Bayfield and Burnett County to see if they would send a representative to the Conference to share in the lodging expenses.  Motion carried.

 

Committee member Bruce Paulsen presented a report on his review of Sawyer County and LCO Transportation Commission accounting issues and his observations regarding transitioning responsibility for the accounting for the Transportation Commission from the Department of Health and Human Services. 

 

Committee member Bruce Paulsen presented his proposal to establish a County accounting department to consolidate all of the County’s accounting, except for the Department of Health and Human Services and the Highway Department.  The Committee discussed whether to present the proposal for the County Board’s consideration at the regular August County Board meeting or to discuss the proposal at the meeting of the County Board scheduled for August 30th to discuss County strategic planning.  Motion by Jaeger, 2nd by Paulsen, to present the proposal to the County Board at the regular County Board meeting August 16th.  Motion carried.

 

County Clerk Kris Mayberry presented and the Committee reviewed a proposed 2013 budget for the County Clerk’s Office.

 

County Treasurer Dianne Ince presented and the Committee reviewed a proposed 2013 budget for the County Treasurer’s Office.

 

The Committee discussed development of the 2013 Sawyer County Budget and dates for the Finance Committee to meet with individual department representatives to review department budgets.  The following dates and times were discussed as tentative dates for the meetings:

  Monday, September 17th – 10:30 a.m. to 4 p.m.

  Wednesday, September 19th – 8:30 to 4 p.m.

  Friday, September 21st – noon to 4 p.m.

  Wednesday, September 26th (if needed) – 11 a.m. to 4 p.m.

 

County Treasurer Dianne Ince presented a County financial report through July of 2012 and the Wisconsin Department of Revenue monthly report on county sales and use tax distribution to Sawyer County which included the following information:

  • Distributed to Sawyer County in July of 2012 - $116,884.99
  • Distributed to Sawyer County in 2012 through July - $695,407.65
  • Distributed to Sawyer County through same month in 2011 - $668,080.33
  • 2012 Sawyer County Budget sales and use tax revenue forecast - $1,300,000

Motion by McCoy, 2nd by Schleeter, to accept the Treasurer’s Report.  Motion carried.

 

The Committee reviewed a report of 2012 General Fund expenses and revenues through July 31, 2012.

 

The Committee reviewed the monthly department expense vouchers.  Motion by McCoy, 2nd by Jaeger, to approve the vouchers.  Motion carried.

 

Motion by McCoy, 2nd by Jaeger, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry