DRAFT - minutes of the meeting of the Courthouse Committee (amended 9/27/12)
Sawyer County Board of Supervisors
September 11, 2012, 6:30 p.m., Assembly Room, Sawyer County Courthouse
members present: Dale Schleeter (Chair), Walt Jaeger, Tom Duffy, Bill Voight
also present: County Board member Warren Johnson, Information Technology Department Director Mike Coleson, Circuit Court Clerk Anne Marie Danielson, Circuit Court Judge Gerald Wright, Child Support Department Director Sandy Okamoto, Human Resource Manager Michelle Jepson, County Clerk Kris Mayberry
Motion by Jaeger, 2nd by Duffy, to approve the meeting agenda as presented. Motion carried.
Motion by Voight, 2nd by Duffy, to approve the August 7, 2012 meeting minutes. Motion carried.
Circuit Court Clerk Anne Marie Danielson and Judge Gerald Wright reported that Register in Probate and Juvenile Court Clerk Bonnie Struska tendered her resignation from employment with Sawyer County. Judge Wright requested approval to employ former Clerk of Court, Register in Probate, and Juvenile Court Clerk Ricki Briggs as a limited-term employee to fill the position until a permanent replacement for the Court-appointed position is found and to train Ms. Struska’s replacement. Judge Wright indicated that, on a trial basis, he intended to appoint Clerk of Court Anne Marie Danielson to also be the Register in Probate and Juvenile Court Clerk with the assistance of her deputies, and explained that the Register in Probate and Juvenile Court Clerk positions are located in the Clerk of Courts Office in other Wisconsin counties. Judge Wright and Ms. Danielson also requested approval for all of the Deputy Clerk of Court employees to increase their hours of work per week from 35 to 40 to assist with the additional duties assigned to the Clerk of Court’s Office. Motion by Duffy, 2nd by Jaeger, to recommend Personnel and Administrative Committee and County Board approval of the requests. Motion carried.
Child Support Department Director Sandy Okamoto advised the Committee that the concerns she had with a proposed Memorandum of Understanding (between the State of Wisconsin Department of Children and Families Bureau of Child Support, the Sawyer County Child Support Department, and the Lac Courte Oreilles Child Support Program) for the Lac Courte Oreilles Tribe to operate a tribal child support program have been resolved by modifications made to the document. Motion by Duffy, 2nd by Jaeger, to recommend County Board approval of the Memorandum of Understanding. Motion carried.
The Committee again discussed with Circuit Court Clerk Anne Marie Danielson the option of having a collection agency pursue some of the uncollected fines and fees of the Clerk of Court’s Office.
Information Technology Department Director Mike Coleson reported that he reduced the expenses in the proposed 2013 Information Technology Department budget by reducing the number of file servers to be purchased from 2 to 1 and by reducing the utilization of computer consultant KD Consulting in 2013.
Circuit Court Clerk Anne Marie Danielson presented a department report, including a report on passport applications processed and collections of interest, tax intercept funds, attorney fees, guardian ad litem fees, and bail forfeitures.
Child Support Department Director Sandy Okamoto reported that she reduced the expenses in the proposed 2013 Child Support Department budget by reducing the hours of work per week from 40 to 35 for all of the employees of the Child Support Department in light of the gradual transfer of cases to the Lac Courte Oreilles Tribe child support program.
The Committee reviewed a written Land Records Department report prepared by Land Records Department Director Robyn Thake, including a report of the documents processed by the Real Property Lister; a work report for Geographic Information Specialist Brian DeVries; that 26 property address signs were installed during the months of July and August; and that Point North Mapping has begun mapping Township 38 North, Range 7 West, and Township 39 North, Range 8 West.
The Committee reviewed the monthly department expense vouchers.
Motion by Duffy, 2nd by Jaeger, to approve the department reports and expense vouchers. Motion carried.
County Clerk Kris Mayberry reported on insurance, risk management, and liability claims involving Sawyer County.
Motion by Duffy, 2nd by Jaeger, to adjourn the meeting. Motion carried.
minutes prepared by County Clerk Kris Mayberry