Meeting Agendas & Minutes

County Board 09/20/2012

Last Updated 10/4/2012 8:10:05 PM


DRAFT - minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, September 20, 2012, 6:30 p.m., Assembly Room, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the September meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows (x indicates present):

 

district - supervisor - T = Town, V = Village, C = City, W = Ward

x

01 - Dale Schleeter – T Lenroot W 1, T Hayward W 7, C Hayward W 5 and 6

x

02 - Kathy McCoy – T Lenroot W 2, T Round Lake W 1

x

03 - Tweed Shuman – T Hayward W 1 and 2

 

04 - Walter Jaeger – T Hayward W 3 and 4

x

05 - Fred Zietlow – T Hayward W 5 and 6

x

06 - Dean Pearson – C Hayward W 1 and 2

x

07 - Thomas W. Duffy – C Hayward W 3 and 4

x

08 - Bruce Paulsen – T Bass Lake W 1 and 2

x

09 - Charles Gundersen – T Bass Lake W 3 and 4

x

10 - Hal Helwig – T Sand Lake, T Edgewater W 1

x

11 - Jim Bassett – T Edgewater W 2, T Bass Lake W 5, T Hayward W 8, T Meteor, T Couderay, V Couderay

x

12 - William Voight – T Spider Lake, T Round Lake W 2, T Winter W 1

x

13 - Ron Kinsley – T Hunter, T Radisson W 1, T Ojibwa W 1, V Radisson

x

14 - Dale Thompson – T Radisson W 2, T Ojibwa W 2, T Weirgor, V Exeland, T Meadowbrook

x

15 - Warren Johnson – T Winter W 2, T Draper, V Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda, and audience recognition

02.   Minutes of the meetings of August 9, 16, and 30, 2012

03.   Zoning Committee report, including:

·          Town of Sand Lake parcel rezoning

·          Amendments to Shoreland-Wetland Protection Ordinance

04.   Forestry Committee report, including:

·          sale and application for withdrawal of 1.561 acre parcel from County Forest for Airport improvement project

·          acquisition of parcel of real estate adjacent to County Forest

·          contract for preservation of former railroad right-of-way through interim recreation trail

05.   Economic Development and Planning Committee report, including:

·          Agreement for Northwest Regional Planning Commission to administer Sawyer County CDBG revolving loan fund

·          Support for development of ATV access to City of Hayward

06.   Courthouse Committee report, including:

·          limited-term employee – Register in Probate and Juvenile Court Clerk

·          memorandum of understanding for Lac Courte Oreilles Tribe to operate tribal child support program

07.   Public Safety Committee report, including:

·          net clock purchase

·          digital video recording system for Law Enforcement Center

·          Sheriff’s Department request to fill vacant Jailer position

08.   Highway Committee report, including:

·          ordinance establishing speed zone on County Highway S

·          conveyance of .8 acres of real estate to LCO for veterans memorial at intersection of Highways K and E

09.   Finance Committee report, including:

·          resolution – Wisconsin sales tax for online purchases

·          closure of 911 Fund and County Parks Fund (funds to 2012 Contingency Fund)

·          Transit accounting and fiscal responsibilities to County Clerk’s Office (Finance Committee – committee of jurisdiction)

10.   Health and Human Services Board report, including recommendation to approve filling budgeted Social Worker position

11.   Personnel and Administrative Committee report, including:

·          hours of work for Professional Union employees

·          employee Health Reimbursement Account (HRA) administrator

·          flu shots for employees

12.   Agriculture and Extension Education Committee report, including Family Living position from 50% to 60% full-time

13.   County organization study group report

14.   Correspondence, reports from conferences and meetings, other matters for discussion only

15.   Closed session, pursuant to section 19.85(1)(e), Wisconsin Statutes, concerning acquisition of parcel of real estate adjacent to County Forest and contract for preservation of former railroad right-of-way through interim recreation trail

The Board may reconvene following the closed session to announce or take action on the matters discussed in the closed session.

 

Motion by Thompson, 2nd by Kinsley, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Duffy, 2nd by Bassett, to approve the minutes of the meetings of August 9, 16, and 30, 2012.  Motion carried.

 

Zoning Administrator Dale Olson presented the following Zoning Committee report:

 

The Sawyer County Zoning Committee, having held a public hearing on August 17, 2012, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

 

TOWN OF SAND LAKE

1)  Bruce Wick et ux.  Part of Gov’t lot 3, S9, T 39N, R 9W; Parcel :3.17.  Doc #377654.   Approximately 6.67 acres to be rezoned out of the total 9.09 acres. Approximately 2.42 acres is already zoned Residential/Recreational One.  Change from District Agricultural One to District Residential/Recreational One.  Purpose of request is to conform to the present residential use. No agricultural activities are being conducted on the property.  The Town Board has approved the application with additional comments.  Findings of Fact of the Zoning Committee:  It would not be damaging to the rights of others or property values.

 

Motion by Paulsen, 2nd by Bassett, to approve the Zoning Committee recommendation.  Motion carried.

 

Zoning Administrator Dale Olson presented the Zoning Committee recommendation to approve the following amendments to the Sawyer County Shoreland-Wetland Protection Ordinance:

 

AMENDMENTS TO THE SAWYER COUNTY SHORELAND-WETLAND PROTECTION ORDINANCE

 

2.0 DEFINITIONS

 

(8) Building, Height of – Change to read:

Means the vertical distance in feet to the peak from lowest grade. The bottom slab of a “walkout” basement is considered the lowest grade.

 

8.0 DIMENSIONS OF BUILDING SITES

Section 8.2 – Change to read:

Lots not served by public sanitary sewer.  Minimum area and width for each lot.

The minimum lot dimensions shall conform to the most restrictive requirements of either Table 12.0 LAKE CLASS DEVELOPMENT STANDARDS or Table 18.0 DIMENSIONAL REQUIREMENTS, Sawyer County Zoning Ordinance.  The minimum lot area shall not be reduced to less than 20,000 sq. ft. and the minimum lot width be reduced to less than 100 feet with at least 100 feet of frontage at the ordinary high-water mark.

 

Section 8.3 – Change to read:

Lots served by public sanitary sewer.  Minimum area and width for each lot.  The minimum lot dimensions shall conform to the most restrictive requirements of either Table 12.0 LAKE CLASS DEVELOPMENT STANDARDS or Table 18.0 DIMENSIONAL REQUIREMENTS, Sawyer County Zoning Ordinance. Under no circumstances shall the minimum lot area be reduced to less than 10,000 sq. ft. and the minimum lot width be reduced to less than 65 feet with at least 65 feet of frontage at the ordinary high-water mark.

 

SECTION 9.0 BACK LOT LAKE ACCESS

 

Section 9.2 – Change to read:

All private lake accesses; lake access easements; or outlots; deeded or contractual

accesses for the purpose of backlot lake access shall meet the following requirements. Lake access parcels that were in the same ownership as of June 15, 1995 and remain in the same ownership, even though substandard in size, do not have to comply with this section.  Such lake access parcels shall be restricted to backlot access for only a single family lot, a single building site, a single family unit, a single family condominium unit or any other single area of a condominium designated as units utilizing said access shall be limited to not more than three (3). Campsites/CAMPGROUND/RV sites located on a backlot are prohibited from utilizing said access. Same ownership means that both the lake access parcel and its backlot must have the same owner.  A lake access parcel and its backlot may be transferred to a different owner.  However, should the lake access parcel and its backlot be separated (i.e., different owners) the provisions of this section shall apply.

 

Section 9.4 – Delete paragraph  and renumber

 

SECTION 12.0 LAKE CLASS DEVELOPMENT STANDARDS

 

Section 12(4) Wilderness Development – Change to read:

Shoreline Setback – 75

 

SECTION 13.0 LIST OF LAKES CLASSIFICATION

 

Fifth paragraph – Change to read:

The A-1 (Agricultural One), A-2 (Agricultural Two) and F-1 (Forestry One) Zone Districts supersede the General Development (1), Recreational Development (2), Natural Development (3), Wilderness Development (4), and Rivers and Streams (5) Classification Development Standards.

Classification 1 – Change to read:

Chippewa Flowage

 

Classification 4 – Add:

Kocmoud

 

SECTION 14.0 SETBACKS FROM NAVIGABLE WATER, WETLANDS AND BLUFFS

 

Section 14.1 – Change to read:

For lots that abut on or contain navigable waters. Unless exempted in 14.5 EXEMPT structures below and 15.7 Replacement or relocation of nonconforming principal structure, all buildings and structures – to include boathouses, other accessory buildings, structures, and new dwellings on vacant lots; shall be set back a minimum of 75 feet from the ordinary high-water mark of navigable waters. 

 

SECTION 15.0 NONCONFORMING USES AND STRUCTURES

 

Section 15.4 – Change to read:

Nonconforming structures within the shorelands which are damaged or destroyed by violent wind, ice, vandalism, fire, flood, mold, or infestation may be reconstructed per s. 59.692(1s)(a)(2), Wis. Stats, provided:

 

Section 15.5 – Change to read:

(2) the existing principal structure is at least 35’ from the OHWM

(3) Vertical expansion cannot exceed the 35’ height limit described in Section 22.0 HEIGHT STANDARDS.

 

Section 15.8 – Delete and renumber the remaining Section 15

 

Section 15.9 – Change to read:

Ordinary Maintenance and Repair (OM&R). The purpose of OM&R is to allow the property owner the opportunity to keep the nonconforming structure in good repair, but not alter the structure. Such actions may include, but are not limited to, painting/staining, repair of exterior windows, sky lights, doors, vents, siding, insulation, plumbing, shutters, gutters, flooring, shingles, the minor repair of walls, or the foundation, and internal improvements within the structural envelope without doing structural repair.

 

Section 15.10 – Change to read:

Structural Repair/Replacement/Expansion. Replacement of wall(s), trusses, rafters, and sheathing is structural replacement, not OM&R and is only allowed under special situations. An onsite inspection may be required for unique circumstances at the discretion of the Sawyer County Zoning & Conservation Administrator.   

 

Section 15.11 – Change to read:

Nonconforming principal structures any portion of which is less than 35’ from the OHWM and all nonconforming accessory structures may be maintained using Section [renumbered] 15.8 ORDINARY MAINTENANCE AND REPAIR (OM&R) within its existing building envelope, and may repair foundation and/or roof materials not to exceed existing pitch or height with a shoreland Land Use Permit (LUP). Expansion is not allowed except by variance.

SECTION 18.0 MITIGATION REQUIREMENTS

 

Change to read and renumber:

1) All waterfront properties that submit an application for a land use permit will certify to the Shoreline Preservation Agreement provided by the Zoning & Conservation Department that will be recorded with the Register of Deeds Office.

 

SECTION 22.0 HEIGHT STANDARDS

 

Section 22.2 – Change to read:

Height Limitations:  any construction that results in a structure taller than 35’is prohibited.

 

Section 22.3 – delete paragraph and renumber:

Structure height shall be measured from the lowest grade to roof peak. The bottom slab of a “walkout” basement is considered the lowest grade. (found in definitions)

 

SECTION 24.0 CONDOMINIUMS

 

Section 24.3 – Change to read:

Existing Condominiums. Upon adoption of the amendment, (adopted December 18, 2003 - effective January 5, 2004) existing condominiums of record, as indicated by the recording of a condominium plat and condominium declaration, that do not meet the minimum requirements for residential development as stated in this ordinance may expand only to the extent of the existing and proposed units as indicated on the recorded plat.   The creation of additional units beyond those indicated on the plat shall be in accordance with Section 24.2 above.

 

SECTION 26.0 – CERTIFICATES OF COMPLIANCE

 

Delete entire Section and renumber

 

Motion by Thompson, 2nd by Kinsley, to approve the Zoning Committee recommendation to approve the amendments to the Sawyer County Shoreland-Wetland Protection Ordinance.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve the sale (for $1,300) and withdrawal from the Sawyer County Forest of 1.561 acres [that part of the Northwest Quarter of the Southeast Quarter (NW1/4SE1/4) of Section 13, Township 41 North, Range 9 West, shown as Outlot 1 of an unrecorded Bolton and Menk certified survey map] as a parcel of real estate needed for the Sawyer County Airport improvement project.  Motion by Shuman, 2nd by Gundersen, to approve the recommendation.  Motion carried.

 

County Clerk Kris Mayberry reported that local real estate developer Fred Scheer is purchasing approximately 160 acres of real estate adjacent to the Sawyer County Forest near the north boundary of Sawyer County.  Mr. Scheer intends to develop the property for residential and recreational development and has offered to donate to Sawyer County approximately 33.76 acres, being that part of the Northwest Quarter of the Southeast Quarter (NW1/4SE1/4) of Section 2, Township 42 North, Range 8 West, that lies east of the former Chicago and Northwester railroad right-of-way (subject to an easement for access to Mr. Scheer’s property across the north end of said parcel); and a 100 foot wide strip of land from that parcel easterly to the edge of the Sawyer County Forest (location of which is to be determined and agreed upon by both parties).  The American Birkebeiner Foundation has expressed an interest in using a portion of the donated property to establish a trailhead and trail connecting to the Birkebeiner Trail through the Sawyer County Forest.  Mr. Scheer’s offer is contingent upon being permitted to establish a public trail from his property through the Sawyer County Forest to the Birkebeiner Trail if neither the Birkebeiner Foundation nor Sawyer County develops such a trail.  Such trail would commence on the east end of the 100 foot wide strip of land included in the donation to allow the public use of the trail.  The transaction is contingent upon direct access being obtained to the donated property from U.S. Highway 63 (across the former railroad right-of-way) and will be reduced to writing following the purchase of the property by Mr. Scheer.  Motion by Bassett, 2nd by Zietlow, to accept the donation of the property based on the terms described above.  Motion carried.

 

The Board determined to discuss the negotiations with CN Railroad for a contract for the preservation of the former railroad right-of-way through interim recreation trail use concerning a portion of the former railroad right-of-way located at the southwest edge of the City of Hayward in the closed session scheduled for the end of the meeting.

 

Economic Development and Planning Committee Chair Tom Duffy presented the Committee recommendation to approve an agreement between Northwest Regional Planning Commission (NWRPC) and Sawyer County for NWRPC to provide Sawyer County with technical assistance services in the administration of the Sawyer County housing rehabilitation revolving loan fund.  Motion by Pearson, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Economic Development and Planning Committee Chair Tom Duffy presented the Committee recommendation for the County Board to provide a letter of support for local ATV clubs in their efforts to establish a route or routes to provide access for ATVs into the City of Hayward.  This access to the businesses and facilities within the City would provide the benefits of commerce to the community and convenience for trail users.  Motion by Thompson, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Circuit Court Clerk Anne Marie Danielson and Judge Gerald Wright advised the Courthouse Committee that Register in Probate and Juvenile Court Clerk Bonnie Struska tendered her resignation from employment with Sawyer County.  Judge Wright requested approval to employ former Clerk of Court, Register in Probate, and Juvenile Court Clerk Ricki Briggs as a limited-term employee 20 hours a week to fill the position until a permanent replacement for the Court-appointed position is found and to train Ms. Struska’s replacement.  Judge Wright indicated that, on a trial basis, he intends to appoint Clerk of Court Anne Marie Danielson to also be the Register in Probate and Juvenile Court Clerk with the assistance of her deputies, and explained that the Register in Probate and Juvenile Court Clerk positions are located in the Clerk of Courts Office in other Wisconsin counties.  Judge Wright and Ms. Danielson also requested approval for all of the Deputy Clerk of Court employees to increase their hours of work per week from 35 to 40 to assist with the additional duties assigned to the Clerk of Court’s Office.  The Courthouse Committee recommends approval of the requests.  The Personnel and Administrative Committee recommends County Board approval of the requests through December 31, 2012.  Motion by Kinsley, 2nd by Duffy, to approve the Personnel and Administrative Committee recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Child Support Department Director Sandy Okamoto advised the Courthouse Committee that the concerns she had with a proposed Memorandum of Understanding (between the State of Wisconsin Department of Children and Families Bureau of Child Support, the Sawyer County Child Support Department, and the Lac Courte Oreilles Child Support Program) for the Lac Courte Oreilles Tribe to operate a tribal child support program have been resolved by modifications made to the document.  The Courthouse Committee recommends County Board approval of the Memorandum of Understanding.  Motion by Shuman, 2nd by Kinsley, to approve the recommendation.  Motion carried.

 

The Board reviewed the Public Safety Committee recommendation to purchase a Net Clock system for the Sheriff’s Department (to synchronize times) for a total of $15,153.75 with the funds to come from the Sawyer County Public Safety Grants Fund #221.  The Finance Committee concurs with the recommendation.  Motion by Paulsen, 2nd by Thompson, to approve the recommendation.  Motion carried.

 

The Board discussed that Sheriff’s Department 911 Coordinator Rose Lillyroot presented the Finance Committee with a summary of 4 proposals received for the purchase and installation of a digital recording system for the Law Enforcement Center.  [The present system includes 92 cameras and is not functioning adequately.  Law enforcement guidelines provide that images be retained 120 days.  The present system lacks the capacity to meet those guidelines.  The system is important to provide for the safety of jail staff and prisoners and to minimize County liability.]  The Sheriff’s Department recommends approval of a proposal from Complete Computer Solutions of Hayward with a total cost of $123,983, utilizing the balance of the Sawyer County Public Safety Grants Fund #221 ($20,902), $5,000 from the Jail Assessment Fund # 200, and $10,000 from the Canteen Fund #232.  The balance needed for the purchase is $88,081.  The Finance Committee recommends County Board approval of the purchase using the funds recommended by the Public Safety Committee and with half of the remaining $88,081 ($44,040.50) to come from the 2012 Contingency Fund and half ($44,040.50) from the Resource Development Fund (Environmental Impact Fund portion).  Motion by McCoy, 2nd by Schleeter, to approve the Finance Committee recommendation.  Motion carried by unanimous voice vote.

 

The Board reviewed the Public Safety Committee recommendation to fill a vacant budgeted Jailer position in the Sheriff’s Department.  The Personnel and Administrative Committee concurs with the recommendation.  Sheriff Mark Kelsey reviewed with the Personnel and Administrative Committee the requirements for Jailer staffing necessary for the State to allow the number of prisoners to be held in the Jail.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Highway Committee Chair Ron Kinsley presented the Committee recommendation to approve the following ordinance:

Ordinance #1-2012

Establishing a Speed Zone On County Road S

     WHEREAS, The Town of Round Lake Board of Supervisors, the Sawyer County Traffic Safety Commission, the Sawyer County Highway Department, and the Sawyer County Board of Supervisors have determined and established the maximum speed at which vehicles may travel on County Road S as follows:

     1. 45 miles per hour from 1.21 miles (6,400 feet) south of Moose Lake Road (west) to 0.15 miles (795 feet) south of Moose Lake Road (West).

     WHEREAS, this 45 mile per hour section totals 5,605 feet in length and this speed has herein been established as the reasonable and safe maximum speed to travel, pursuant to section 349.11 of the Wisconsin Statutes;

     2. 35 miles per hour from 0.15 miles (795 feet) south of Moose Lake Road (west) to 0.48 miles (2,520 feet) north of Moose Lake Road (East).

     WHEREAS, this 35 mile per hour section totals 3,315 feet in length and this speed has herein been established as the reasonable and safe maximum speed to travel, pursuant to section 349.11 of the Wisconsin Statutes;

     3. 45 miles per hour from 0.48 miles (2,520 feet) north of Moose Lake Road (East) to 3.57 miles (18,825 feet) north of Moose Lake Road (West), also being the intersection of CTH S and STH 77.

     WHEREAS, this 45 mile per hour section totals 18,825 feet in length and this speed has herein been established as the reasonable and safe maximum speed to travel, pursuant to section 349.11 of the Wisconsin Statutes;

     THEREFORE, The Sawyer County Board of Supervisors hereby ordains, with the approval of federal and state agencies, and upon the erection of standard signs giving notice thereof, as follows:

     Section 1 - The speeds, referenced above, shall be the maximum permissible speed for vehicles operated on County Road S in Sawyer County, within the limits of said speed zones of CTH S referenced above.

     Section 2 - Any person violating any provision of this ordinance may suffer forfeiture of no less than $30.00 nor more than $300.00, plus costs, or imprisoned not more than 30 days upon failure to pay such fine or forfeiture and costs.

 

Motion by Thompson, 2nd by Shuman, to approve Ordinance #1-2012.  Motion carried.  Mr. Bassett voted no.

 

Highway Committee Chair Ron Kinsley presented the Committee recommendation to approve a request from the Lac Courte Oreilles Tribal Governing Board (LCO) for Sawyer County to convey to LCO, by quit claim deed, approximately .8 acres at the intersection of County Highway K and County Highway E for the LCO veterans’ memorial project.  LCO would agree to maintain a vision triangle at the intersection in accordance with State and federal laws regarding public safety.  Motion by McCoy, 2nd by Thompson, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve the following resolution being considered by the Wisconsin Counties Association:

RESOLUTION #11-2012

SUPPORTING LEGISLATION REQUIRING ONLINE-ONLY RETAILERS

TO COLLECT AND REMIT WISCONSIN SALES TAX

     WHEREAS, under current law many online-only retailers are refusing to collect and remit sales taxes in states where they do not have a physical presence; and

     WHEREAS, this creates an unfair price advantage for online-only retailers over traditional brick-and-mortar Wisconsin businesses that provide Wisconsin-based jobs; and

     WHEREAS, as the amount of unpaid tax by some people grows, more revenue needs to be collected from everyone else to compensate; and

     WHEREAS, uncollected Wisconsin state and local sales tax revenue is estimated between $100 and $200 million annually; and

     WHEREAS, sales tax revenues are an important component of state and local government budgets; and

     WHEREAS, this resolution supports all Wisconsin residents, businesses, and units of government;

     NOW, THEREFORE, BE IT RESOLVED that Sawyer County does hereby support legislation requiring online retailers with subsidiaries or affiliates located in Wisconsin to collect and remit Wisconsin state and local sales tax.

 

Motion by Schleeter, 2nd by Gundersen, to approve RESOLUTION #11-2012.  Motion carried.  Mr. Bassett voted no.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to close the Sawyer County Emergency 911 System Fund #252 ($2,221 balance) and the Sawyer County Parks Projects Fund #237 ($4,659 balance) with those fund balances to be moved into the Contingency Fund Account of the 2012 Sawyer County Budget.  Motion by Paulsen, 2nd by Duffy, to approve the recommendation.  Motion carried.

 

The Board discussed that the County Board, at their meeting held August 30, 2012, reviewed options for the fiscal responsibilities for the Namekagon Transit following the determination of the Sawyer County Board of Supervisors to move those responsibilities out of the Sawyer County Health and Human Services Department.  Human Resource Manager Michelle Jepson reported at that County Board meeting that she had met with Sawyer County Health and Human Services Department Financial Manager Patty Dujardin and with Namekagon Transit Manager Karen Melasecca and representatives of the Sawyer County Clerk’s Office.  Ms. Jepson presented a report and recommendation for a transition to having the Sawyer County Clerk’s Office perform fiscal functions for the Namekagon Transit with more involvement from the Namekagon Transit Manager.  The Personnel and Administrative recommends County Board approval of Ms. Jepson’s recommendation, to approve County Clerk Kris Mayberry as the fiscal agent for Namekagon Transit, and to approve that the Finance Committee be the committee of jurisdiction for the fiscal aspects of Namekagon Transit.

 

Motion by Schleeter, 2nd by Duffy, to approve having the Sawyer County Clerk’s Office perform fiscal functions for the Namekagon Transit and approving County Clerk Kris Mayberry as the fiscal agent for Namekagon Transit.  Motion carried.

 

Motion by Pearson, 2nd by Gundersen, to approve that the Finance Committee be the committee of jurisdiction for the fiscal aspects of Namekagon Transit.  Motion carried.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve filling a vacant budgeted Child Welfare Social Worker position in the Health and Human Services Department.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

The Board discussed whether employees in the Professional Employees Bargaining Unit should be allowed to work up to 37.5 hours a week if they choose to.  The Personnel and Administrative Committee recommends County Board approval to the end of 2012.  After reviewing information about hours of work for the Professional Employees Bargaining Unit Human Resource Manager Michelle Jepson recommends that the 37.5 hours a week only be offered and taken by the Family Services Unit of the Professional Employees Bargaining Unit.  Motion by Kinsley, 2nd by Zietlow, to approve the recommendation to the end of 2012, with the inclusion of Ms. Jepson’s recommendation.  Motion carried.

 

The Board reviewed the Personnel and Administrative Committee recommendation to approve a proposal from Vantage Flex LLC to provide the administration services for the County’s employee health reimbursement accounts.  Human Resource Manager Michelle Jepson explained to the Committee that the advantage of the Vantage proposal is lower rates and that Vantage would track the HRA accounts and write and mail the checks to employees.  Motion by Kinsley, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

The Board discussed the Personnel and Administrative Committee recommendation to provide seasonal flu shots for County employees on the same basis as they were last year.  Motion by Thompson, 2nd by Shuman, to approve the recommendations.  Motion carried.

 

The Board reviewed the Agriculture and Extension Education Committee recommendation to approve filling the vacant .5 full-time Family Living Agent position in the University of Wisconsin-Extension Department as a .6 full-time position due to additional funding made available by the University of Wisconsin-Extension.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Kinsley, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

The Board reviewed a summary of the activities thus far of the County Organization Study Group established as a result of the August 30, 2012 County Board meeting.  County Board Chair Hal Helwig asked the Board whether the Group should proceed or take a different direction.  Motion by Duffy, 2nd by Zietlow, to approve that the County Organization Study Group continue with their work.  Motion carried.

 

Motion by Kinsley, 2nd by Schleeter, to convene into closed session, pursuant to section 19.85(1)(e), Wisconsin Statutes, concerning negotiations for the terms of a contract for the preservation of a former railroad right-of-way through interim recreation trail use.  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Johnson, 2nd by McCoy, to reconvene into open session.  Motion carried.

 

Motion by Thompson, 2nd by Johnson, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry