Meeting Agendas & Minutes

County Board 08/16/2012

Last Updated 10/4/2012 8:14:43 PM


minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, August 16, 2012, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the August meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows (x indicates present):

 

district - supervisor - T = Town, V = Village, C = City, W = Ward

x

01 - Dale Schleeter – T Lenroot W 1, T Hayward W 7, C Hayward W 5 and 6

x

02 - Kathy McCoy – T Lenroot W 2, T Round Lake W 1

x

03 - Tweed Shuman – T Hayward W 1 and 2

x

04 - Walter Jaeger – T Hayward W 3 and 4

x

05 - Fred Zietlow – T Hayward W 5 and 6

x

06 - Dean Pearson – C Hayward W 1 and 2

 

07 - Thomas W. Duffy – C Hayward W 3 and 4

x

08 - Bruce Paulsen – T Bass Lake W 1 and 2

x

09 - Charles Gundersen – T Bass Lake W 3 and 4

x

10 - Hal Helwig – T Sand Lake, T Edgewater W 1

x

11 - Jim Bassett – T Edgewater W 2, T Bass Lake W 5, T Hayward W 8, T Meteor, T Couderay, V Couderay

x

12 - William Voight – T Spider Lake, T Round Lake W 2, T Winter W 1

x

13 - Ron Kinsley – T Hunter, T Radisson W 1, T Ojibwa W 1, V Radisson

x

14 - Dale Thompson – T Radisson W 2, T Ojibwa W 2, T Weirgor, V Exeland, T Meadowbrook

x

15 - Warren Johnson – T Winter W 2, T Draper, V Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda, and audience recognition

02.   Minutes of the meeting of July 19, 2012

03.   Zoning Committee report, including:

·          Town of Sand Lake parcel rezoning

·          adoption of hydraulic shadow map for Billy Boy Dam

04.   Agriculture and Extension Education Committee report, including request to fill vacant University of Wisconsin-Extension Family Living Agent position

05.   Economic Development and Planning Committee report, including:

·          appointment of representative to Visions Northwest

·          recommendations for Environmental Impact Fund project grants

06.   Courthouse Committee report, including:

·          limited-term employee – Clerk of Court’s Office

·          digital parcel mapping agreement of Township 39 North, Range 8 West and Township 38 North Range 7 West

07.   Public Safety Committee report, including:

·          Wiscom user agreement

·          expenditures for digital video recording system for Law Enforcement Center

·          Sheriff’s Department request to fill vacant Jailer position

08.   Property and Airport Committee report, including Airport runway approach maintenance plan

09.   Finance Committee report, including:

·          Veterans Service Department request for department credit card

·          options for fiscal responsibilities for Sawyer County and LCO Transportation Commission

·          proposal for County accounting department

10.   Health and Human Services Board report, including request to fill budgeted Health and Human Services Director Position

11.   Liability insurance coverage for Namekagon Transportation Commission

12.   Correspondence, reports from conferences and meetings, other matters for discussion only

13.   Closed session, pursuant to section 19.85(1)(e) and (g), Wisconsin Statutes, concerning negotiations for the purchase of a parcel of real estate and to discuss a claim involving Sawyer County

The Board may reconvene following the closed session to announce or take action on the matters discussed in the closed session.

 

Motion by Kinsley, 2nd by Thompson, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Kinsley, 2nd by Johnson, to approve the July 19, 2012 County Board meeting minutes.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the following report of the Zoning Committee:

 

REPORT OF THE SAWYER COUNTY ZONING COMMITTEE

 

The Sawyer County Zoning Committee, having held a public hearing on July 20, 2012, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

TOWN OF SAND LAKE

Judy and W. Kevin Weaver.  Lot A, being Part of the SW1/4 SW1/4, S 15, T 39N, R 9W; Parcel 11.2.  Doc #316664; CSM Volume 1 Page 56.  2.51 acres. Change from District Commercial One to District Residential/Recreational One. Purpose of request is to make the zone district compatible with the present and future use. There is no commercial activity taking place on the property. The Town Board approved the application with comments.  Findings of Fact of the Zoning Committee: It would not be damaging to the rights of others or property values.

 

Motion by Kinsley, 2nd by Thompson, to approve the Zoning Committee recommendation.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the following portion of the minutes of the July 20, 2012 meeting of the Sawyer County Zoning Committee (in italics bleow) and the Committee’s recommendation to approve the adoption of the hydraulic shadow map for the Billy Boy Dam:

 

The adoption of the hydraulic shadow map for Billy Boy Dam

Olson reviewed the map with the committee explaining the location of the dam and said that it is a large watershed consisting of everything from Round Lake to the north to Sissabagama on the south, which includes a large area of the Couderay watershed flowing through the Billy Boy and that it is a low head dam. It has 5 control gates and is in decent shape now after a lot of work had been done on it. It’s considered high hazard because of the highway bridge directly downstream.  The county has no zoning in place to prevent someone from building in the floodway, if the dam breaches. Discussion was held on the 4 existing structures within the area. These land owners were notified of the public hearing with no response from them. Motion by Zietlow, second by Paulsen to approve the dam failure map of the Billy Boy Dam. Motion carried.

 

Motion by Paulsen, 2nd by Zietlow, to approve the Zoning and Conservation Committee recommendation.  Motion carried.

 

Agriculture and Extension Education Committee Chair Dean Pearson presented the Committee recommendation to fill a half-time Family Living Educator position in the University of Wisconsin-Extension Department that is vacant due to Trinke McNurlin accepting a full-time position with the Sawyer County Health and Human Services Department.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Kinsley, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Economic Development and Planning Committee Vice-Chair Bill Voight presented the Committee recommendation to approve County Board Chair Hal Helwig’s appointment of Hayward Lakes Visitors & Convention Bureau Executive Director Sherry Beckman as Sawyer County’s representative to the Visions Northwest Regional Development Group (Northwest Regional Planning Commission).  Motion by Johnson, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Economic Development and Planning Committee Vice-Chair Bill Voight presented the following portion of the minutes of the August 7, 2012 meeting of the Economic Development and Planning Committee (in italics below) and the Committee’s recommendation for approval of 3 applications for grants of $5,000 each from the Sawyer County Environmental Impact Fund:

 

Review of applications for County Environmental Impact Fund grant

Discussion and consensus on applications that best met the criteria and those that didn’t fit with the criteria. Exeland Swan Creek Park Food Shelters, Town of Bass Lake Windigo Boat Landing expansion, and Friends of the Tuscobia Trail best meet the application criteria. Consensus that Draper – Southeastern Sawyer County Health Center, Callahan/Mud Lakes Protective Association Eurasian Milfoil, and A Lure of Lights Festival- Division of Hayward Rotary Charitable don’t fit the criteria. Discussion on Friends of Tuscobia application – The project is for construction during the coming year, could suggest that they may be ready to build later. Proposal to ask that they come back to the committee in March if the other funding sources don’t come through.  Motion by Thompson, second by Pearson to recommend approval of the Bass Lake and Exeland applications. Committee will send a letter to Tuscobia inviting them to apply again in the spring closer to construction. Motion by Voight to include Tuscobia Trail application for funding recommendation, second by Thompson, motion carried.

 

Motion by Kinsley, 2nd by Thompson, to approve the Economic Development and Planning Committee recommendations.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Circuit Court Clerk Anne Marie Danielson and Judge Gerald Wright presented the Courthouse Committee with information about the enhanced caseload processing taking place in Sawyer County’s Circuit Court to reduce the backlog of cases on the Court’s docket.  2 judges from other counties in the northwest district have been assigned cases in Sawyer County to assist Judge Wright in reducing the backlog.  Ms. Danielson requested approval to employ former Sawyer County Clerk of Court Ricki Briggs one day a week for 8 weeks, if needed, to assist with the increased caseload resulting from the enhance caseload processing.  The Courthouse Committee discussed that funds for the limited-term position were not included in Clerk of Court’s 2012 budget, but that additional revenues may offset some of the additional expense.  The Courthouse Committee recommends approval of the request.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter reported that Land Records Department Director Robyn Thake presented the Committee with a proposed contract with Point North Mapping for the digital parcel mapping of Township 38 North, Range 7 West (Towns of Couderay and Radisson) and Township 39 North, Range 8 West (Towns of Hayward, Bass Lake, Sand Lake, and Couderay).  The project cost is estimated at $24,737.50 ($12.50 per parcel x 1,979 estimated parcels) to be paid from a Wisconsin Land Information Program grant and County retained fees of the Land Records Special Revenue Fund #210-51267.  The Courthouse Committee recommends County Board approval of the contract.  Motion by Thompson, 2nd by Kinsley, to approve the Courthouse Committee recommendation.  Motion carried.

 

Public Safety Committee Chair Fred Zietlow introduced Sawyer County 911 Coordinator Rose Lillyroot to present information about and the Committee recommendation to approve the User Agreement for Level 3 and 5 Usage of WISCOM.  The purpose of the agreement is to define the rights and obligations of the System Administrators, the Statewide System Management Group, and the Sawyer County Sheriff’s Department with respect to the USER Agency’s use of portable, mobile, desktop, and any additional end user radios of the system.  Motion by Thompson, 2nd by Shuman, to approve the Public Safety Committee recommendation to approve the agreement.  Motion carried.

 

Sheriff Mark Kelsey requested that the Public Safety Committee recommendation for expenditures to replace the digital video recording system at the Sawyer County Law Enforcement Center be tabled at this time.  Motion by Thompson, 2nd by Pearson, to approve the request.  Motion carried.

 

The Board reviewed the request of the Sheriff’s Department to fill a vacant Jailer position in the Sawyer County Sheriff’s Department.  Motion by Zietlow, 2nd by Pearson, to approve the request.  Motion carried.

 

The Board reviewed the Property and Airport Committee recommendation to approve a proposed Airport runway obstruction and approach maintenance plan for the Sawyer County Airport developed by Wisconsin Department of Transportation Bureau of Aeronautics Airport Project Engineer Matt Malicki.  The plan is required as a condition of receiving federal funds for the Airport improvement project and includes assurances required of recipients of federal airport funds.  Motion by Jaeger, 2nd by Pearson, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee’s recommendation to approve Veterans Service Officer Ray Boeckman’s request for the issuance of a County credit card to Assistant County Veterans Service Officer Renee Brown and to increase the credit card limit from $500 to $1,000.  Motion by Pearson, 2nd by Thompson, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented Finance Committee member Bruce Paulsen’s report on his review of Sawyer County and LCO Transportation Commission accounting issues and his observations regarding transitioning responsibility for the fiscal functions of the Transportation Commission from the Department of Health and Human Services.  Transportation Commission Manager Karen Melasecca presented a proposal for the Transportation Commission to perform the fiscal functions of the Transportation Commission.  Motion by Kinsley, 2nd by Thompson, to refer the proposal to the Sawyer County and LCO Transportation Commission.  Motion carried.  Mr. Bassett abstained from voting.

 

The Board reviewed Finance Committee member Bruce Paulsen’s proposal to establish a County accounting department to consolidate all of the County’s accounting functions, except for the Department of Health and Human Services and the Highway Department.  Motion by Zietlow, 2nd by Gundersen, to table the proposal for the County Board’s consideration at the meeting of the County Board scheduled for August 30th to discuss County strategic planning.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy presented the Board’s recommendation to approve filling the Health and Human Services Department Director position that will be vacant upon the retirement of Pete Sanders.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Gundersen, 2nd by Kinsley, to approve the recommendation.  Motion carried.

 

The Board discussed whether the County’s liability insurance coverage extends to liabilities for the operation of the Namekagon Transit.  Motion by Paulsen, 2nd by McCoy, to have Sawyer County’s Administrative Coordinators take any necessary action to insure the County is fully covered.  Motion carried.

 

Jim Bassett, the County Board’s representative to the Northern Waters Library Service Board of Directors, indicated that he is pleased that Northern Waters Library Service Director Jim Trojanowski is attempting to meet the demands of declining revenues by reducing the Northern Waters Library Service staff through attrition.

 

Tweed Shuman, the County Board’s representative to the Sawyer County Fair Board, reminded the Board that the 2012 Sawyer County Fair runs from August 16th to August 19th at the Sawyer County Fairgrounds.

 

Motion by Kinsley, 2nd by Thompson, to convene into closed session, pursuant to section 19.85(1)(e), Wisconsin Statutes, to discuss negotiations for the purchase of a parcel of real estate.  Motion carried by unanimous voice vote.

[Minutes of closed session are kept in a confidential file in the County Clerk’s Office.]

Motion by Kinsley, 2nd by Johnson, to reconvene into open session.  Motion carried.

 

Motion by Paulsen, 2nd by Johnson, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry