Meeting Agendas & Minutes

County Board 10/18/2012

Last Updated 10/29/2012 8:25:45 AM


DRAFT - minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, October 18, 2012, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the October meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows (x indicates present):

 

district - supervisor - T = Town, V = Village, C = City, W = Ward

x

01 - Dale Schleeter – T Lenroot W 1, T Hayward W 7, C Hayward W 5 and 6

x

02 - Kathy McCoy – T Lenroot W 2, T Round Lake W 1

x

03 - Tweed Shuman – T Hayward W 1 and 2

x

04 - Walter Jaeger – T Hayward W 3 and 4

x

05 - Fred Zietlow – T Hayward W 5 and 6

x

06 - Dean Pearson – C Hayward W 1 and 2

 

07 - Thomas W. Duffy – C Hayward W 3 and 4

x

08 - Bruce Paulsen – T Bass Lake W 1 and 2

x

09 - Charles Gundersen – T Bass Lake W 3 and 4

x

10 - Hal Helwig – T Sand Lake, T Edgewater W 1

x

11 - Jim Bassett – T Edgewater W 2, T Bass Lake W 5, T Hayward W 8, T Meteor, T Couderay, V Couderay

x

12 - William Voight – T Spider Lake, T Round Lake W 2, T Winter W 1

x

13 - Ron Kinsley – T Hunter, T Radisson W 1, T Ojibwa W 1, V Radisson

x

14 - Dale Thompson – T Radisson W 2, T Ojibwa W 2, T Weirgor, V Exeland, T Meadowbrook

x

15 - Warren Johnson – T Winter W 2, T Draper, V Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda, and audience recognition

02.   Minutes of the meeting of September 20, 2012

03.   Zoning Committee report, including Town of Round Lake and Town of Winter parcel rezoning

04.   Zoning and Conservation Committee report, including:

·          recommendation for abandonment of dam at outflow of Little Round Lake

·          Moose Lake regional flood elevation determination proposal

05.   Forestry Committee report, including:

·          contract for preservation of former railroad right-of-way through interim recreation trail for former railroad right-of-way at southwest edge of City of Hayward

·          resolution for withdrawal of 1.561 acres from County Forest for Airport project

06.   Economic Development and Planning Committee report, including recommendation to approve $5,000 for “A Lure of Lights” project

07.   Courthouse Committee report, including 2013 KD Consulting agreement

08.   Public Safety Committee report, including:

·          resolution establishing fee for execution of criminal and court warrants

·          revisions to animal control ordinance regarding the sale and keeping of exotic, wild, or dangerous animals

09.   Health and Human Services Board report, including:

·          offer of employment for Director of Department of Health and Human Services

·          recommendation to reinstate clerical position to 2013 Health and Human Services Department budget and to use funds from Department reserve account

·          agreement for rental of tax-foreclosed residence until spring to house homeless family

10.   Finance Committee report, including:

·          2012 agreement with LCO regarding allocation of $100,000 gaming proceeds

·          new checking account for employee flexible spending account checks

·          2013 Sawyer County Budget

·          elimination of negative fund balances as of December 31, 2012

·          reallocation of 25% of LCO Community College Library allocation for 2013

11.   Appointments, including alternate representative to Northwest Regional Planning Commission

12.   County organization study group report

13.   Correspondence, reports from conferences and meetings, other matters for discussion only

 

Motion by Kinsley, 2nd by Thompson, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Johnson, 2nd by Jaeger, to approve the September 20, 2012 meeting minutes.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the following Zoning Committee recommendations:

 

The Sawyer County Zoning Committee, having held a public hearing on September 21, 2012, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

 

TOWN OF ROUND LAKE

1)  Robert Wick et al. Proposed Lot 1 of preliminary survey, being part of Lots 1 & 2 CSM #7118 located in the E 1/2 of the NE 1/4, S2, T 41N, R 7W;  Part of Parcels 4.6 and 4.10.  Doc #334341, #334342, #351309 and CSM Volume 27 page 261.   Proposed Lot 1 contains 0.80 acres. Change from district Commercial One to district Residential/Recreational One.  Purpose of request is to make the zone district compatible with the existing and future use of the residential structure. There will be no commercial activity taking place on the proposed Lot 1. The remainder of the property (proposed Lot 2) will remain Commercial One and retain its commercial use (motel). The Town Board approved the application.  The Zoning Committee recommendation for approval of the rezone request is contingent upon easements being filed and recorded for the driveway and the septic system. Findings of Fact of the Zoning Committee: It would not be damaging to the rights of others or property values; it would not create an objectionable view.

 

Motion by Thompson, 2nd by Zietlow, to approve the Zoning Committee recommendation.  Motion carried.

 

TOWN OF WINTER

2)   Richard C. Olson et al c/o Ann M. Hargas.  A parcel of land described as being 300 feet north of the north right of way line of State Hwy 70 and 420 feet west of the centerline of Olson Road, located in the NE 1/4 SE 1/4, S28, T 39N, R 5W; Part of Parcel 13.1.   Property contains 2.26 acres. Change from district Agricultural One to district Residential/Recreational One. Purpose of request is to make the zone district compatible with the existing and future residential use. The remainder of the property will remain Agriculture One and retain its agricultural use. The Town Board approved the application. Findings of Fact of the Zoning Committee: It would not be damaging to the rights of others or property values; It would not create traffic or highway access problems.

 

Motion by Johnson, 2nd by Voight, to approve the Zoning Committee recommendation.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the Zoning and Conservation Committee recommendation to approve removal of the existing dam and replacement of the bridge at the outlet of Little Round Lake with a concrete box culvert or similar structure, and to approve petitioning the Wisconsin Department of Natural Resources to rescind the 1941 Order of the Wisconsin Public Service Commission pertaining to the dam.  Round Lake Property Owners’ Association Vice-President Jim Purdin and President Tom Wolf spoke in opposition to the recommendation and reported having new information pertaining to the County’s potential liability if it were to maintain the Little Round Lake Dam following their discussions with Meg Galloway, Chief of Wisconsin Department of Natural Resources Dams and Floodplain Management.  Mr. Purdin and Mr. Wolf urged the Board to defer taking action on the recommendation to allow for consideration of the new information and to consider the Round Lake Property Owners’ Association alternate proposal to provide for the addition of a low water control structure at the outlet of Little Round Lake in the event of a breach of the beaver/debris dam downstream from the outlet of Little Round Lake and Osprey Lake.  P.J. Schaefer, on behalf of the Osprey Lake Property Owners’ Association, expressed concern with the Round Lake Property Owners’ Association alternate proposal and suggested that if a low water control structure is to be provided for it would also benefit the properties on Osprey Lake if it were located downstream from Osprey Lake.  Motion by Gundersen, 2nd by Thompson, to approve the Zoning and Conservation Committee recommendation.  Motion by Jaeger, 2nd by Pearson, to table consideration of the Zoning and Conservation Committee recommendation until the November meeting.  The roll call vote on the motion to table was as follows:  Schleeter – yes; McCoy – yes; Shuman – yes; Jaeger – yes; Zietlow – no; Pearson – yes; Duffy – absent; Paulsen – yes; Gundersen – no; Helwig – yes; Bassett – no; Voight- no; Kinsley – yes; Thompson – no; Johnson – yes.  The motion carried with 9 voting yes and 5 voting no.

 

Zoning and Conservation Department Director Dale Olson presented the Zoning and Conservation Committee recommendation to approve the proposal of Ayres Associates to provide Sawyer County with a regional flood elevation study for the area above Moose Lake with the total cost to the County of $1,800.  Motion by Paulsen, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

The Board reviewed an email from Arthur L. Spiros, of the CN Railroad Business Development & Real Estate Department, to Sawyer County Corporation Counsel Thomas J. Duffy accepting Sawyer County’s offer to purchase for $25,093.75 that portion of the abandoned rail line between railroad milepost 100.80 and milepost 102.0 (approximately 14.57 acres) under the terms of the “Contract for Preservation of Right of Way Through Interim Recreation Trail Use” previously furnished by CN.  Motion by Pearson, 2nd by Jaeger, to approve the purchase.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve the following resolution:

RESOLUTION #12-2012

AUTHORIZING AND DIRECTING APPLICATION FOR WITHDRAWL OF PARCEL

FROM SAWYER COUNTY FOREST

     WHEREAS, Sawyer County has determined to make improvements to Sawyer County Airport requiring the acquisition of approximately 1.561 acres to the Sawyer County Airport property, and

     WHEREAS, said 1.561 acres is a part of the Northwest Quarter Southeast Quarter (NW1/4SE1/4) of Section 13, Township 41 North, Range 9 West, in the Town of Hayward in Sawyer County,

     NOW, THEREFORE, BE IT RESOLVED to that the Sawyer County Board of Supervisors hereby authorizes and directs that an application be made for the withdrawal of said 1.561 acres from the Sawyer County Forest.

 

Motion by Kinsley, 2nd by Bassett, to approve RESOLUTION #12-2012.  Motion carried by unanimous voice vote.

 

Economic Development and Planning Committee Vice-Chair Bill Voight reported that Jan Beatty and Barbara Hand presented the Committee with a request for a $5,000 contribution by Sawyer County towards the purchase of additional lights and equipment for the Lure of Lights Festival (division of Hayward Area Rotary Charitable Foundation).  The Committee had viewed a video promotion of the event and discussed the direct and indirect benefits to the community, including an increase in County sales tax and municipal room tax revenues, filling a gap in the annual calendar of community events, and attracting and retaining local businesses.  The Economic Development and Planning Committee recommends approval of the request.  The funds would come from the environmental impact fund portion of the Sawyer County Resource Development Fund.  Motion by Pearson, 2nd by Shuman, to approve the recommendation.  The Board then discussed that 3 requests of $5,000 have been approved for community projects in 2012 with $10,000 remaining from the $25,000 committed for project contributions for 2012. Motion by Johnson, 2nd by Shuman, to amend the motion to restore the $10,000 to the Resource Development Fund, and to approve payment of the $5,000 for the Lure of Lights Festival from the Resource Development Fund.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve a proposed 2013 consulting agreement with KD Consulting for services to be provided as follows:  Health and Human Services expense spreadsheets, County Treasurers checks program, County Treasurers land inventory program, Treasurers lottery credit export to state, Real Property Listers statement of assessment, Real Property Listers Novus export, County Treasurers electronic tax settlement submission program, County and municipal pet licensing programs, and any other support requested.  Motion by Kinsley, 2nd by Pearson, to approve the recommendation.  Motion by Paulsen, 2nd by Jaeger, to table consideration of the recommendation until the November County Board meeting to allow for negotiations with KD Consulting concerning the mileage charge provided in the agreement.  Motion carried.

 

Public Safety Committee Chair Fred Zietlow presented the following resolution:

Resolution #13-2012

Warrant Fee

     WHEREAS, the Sawyer County Sheriff’s Department does not charge for the execution of a warrant pursuant to section 814.70(1) of the Wisconsin Statutes, and

     WHEREAS, pursuant to section 814.705(1)(a) of the Wisconsin Statutes, the Sawyer County Board of Supervisors may establish a higher fee than the statutory rate, and

     WHEREAS, due to increasing costs related to Sheriff’s Department personnel and equipment, the Sheriff desires to enact an ordinance to impose a fee for all criminal and court warrants and set the fee at $30, and

     NOW, THEREFORE, BE IT RESOLVED that, pursuant to sections 814.70(1) and 814.705(1)(a) of the Wisconsin Statutes, the Sawyer County Board of Supervisors sets the fee to execute a warrant at $30.

 

Motion by Gundersen, 2nd by Pearson, to approve Resolution #13-2012.  Motion carried.

 

Public Safety Committee Chair Fred Zietlow presented the Committee recommendation to approve proposed revisions to the Sawyer County Animal Control Ordinance (#1-2002) pertaining to the keeping of exotic, wild, or dangerous animals.  Motion by McCoy, 2nd by Bassett, to table the recommendation and to refer the ordinance back to the Public Safety Committee for a review of the entire ordinance.  Motion carried.  Mr. Gundersen voted no.

 

County Clerk Kris Mayberry reported that Human Resource Manager Michelle Jepson (not present due to attendance at a conference) advised him by telephone that the candidate selected to offer the Health and Human Services Department Director position accepted the position provided that the annual salary for the position is approved at $65,000 with 2 weeks of vacation on the books and a start date of November 19, 2012.  The name of the candidate was not divulged pending the candidate’s notification of his or her employer.  Motion by Johnson, 2nd by Shuman, to approve the selection and terms for hiring the candidate for the Health and Human Services Department Director position.  Motion carried.

 

The Board discussed the Health and Human Services Board recommendation to reinstate to the proposed 2013 Health and Human Services Department budget funds ($62,430) for the clerical position that was removed in Finance Committee budget adjustments, with the funds to come from the Health and Human Services Fund balance.  Health and Human Services Department Director Pete Sanders and Financial Manager Patty Dujardin spoke in support of the recommendation.  Motion by Paulsen, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve renting (transitional housing option – limited-term through April of 2013) for $500 a month a house owned by Sawyer County and located at 10625 Hayward Court in the City of Hayward.  The house was acquired by Sawyer County by foreclosure for non-payment of real estate taxes and will be included on a list of properties to be sold in the summer of 2013 in the annual Sawyer County land sale.  Motion by Shuman, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson reported that the Committee discussed entering into an intergovernmental memorandum of understanding with the Lac Courte Oreilles Tribal Governing Board (LCO) for distribution of the $100,000 of LCO’s annual gaming proceeds for 2012, as provided for in section XXXIII(A)(5) of the 1998 Amendment to the LCO and State of Wisconsin Gaming Pact of 1991.  The agreement for 2012 would be that Sawyer County and LCO would each get $50,000 of the $100,000.  The Finance Committee recommends approval of the agreement for 2012.  Motion by Bassett, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve establishing a new bank account at Johnson Bank for the funds for employee flexible spending and health reimbursement accounts.  Motion by Paulsen, 2nd by McCoy, to approve the recommendation.  Motion carried.

 

The Board reviewed a summary of a proposed 2013 Sawyer County Budget for publication.  A public hearing on the proposed budget is scheduled for Tuesday, November 13, 2012, at 6:30 p.m.  The proposed budget would establish a levy of $9,937,743 for 2013, an increase of .99% from the levy for 2012, utilize $331,692 of allowable exemptions from the State of Wisconsin levy limit, and apply $419,126 of Sawyer County’s unassigned funds to reduce the amount that would otherwise be levied.  The Board reviewed a summary of the adjustments made by the Finance Committee to department budgets to arrive at the proposed levy; discussed several significant changes included in the proposed budget, including a reorganization of the Ambulance Service and Emergency Government Department; and discussed whether to hold a special County Board meeting to review the significant changes contemplated in the proposed 2013 Sawyer County Budget.  Emergency Medical Technicians Louise Ladenthin and Mike Gehrke expressed their concern for the reduction of certain incentives provided for EMTs in the proposed budget.  Motion by Jaeger, 2nd by Paulsen, to approve publication of the proposed 2013 Sawyer County Budget.  Motion carried.

 

Finance Committee Chair Warren Johnson reported that the Committee reviewed a summary of negative fund balances as of December 31, 2011, including $10,900 – Recreation Officer, $22,605 – Land and Water Conservation, Dog Pound - $5,979, Emergency Government Grants - $21,678 (Ambulance Service and Emergency Government Department Director Brian Cody has indicated he will collect this amount to eliminate this negative fund balance.)  The Finance Committee recommends approval to apply $39,484 of the 2011 budget surplus funds to eliminate the negative fund balances for the Recreation Officer Fund, the Land and Water Conservation Fund, and the Dog Pound Fund.  Motion by Jaeger, 2nd by Schleeter, to approve the recommendation.  Motion carried by unanimous voice vote.

 

Finance Committee Chair Warren Johnson reported that the Committee discussed reallocating 25% of the funds originally invoiced for the 2013 reimbursement of the LCO Community College Library ($5,515) as follows:  $4,743 to the Hayward Library and $772 to the Winter Library.  The Finance Committee recommends approval of the reallocation providing that the LCO Community College Library submits a new invoice for the reduced amount they would receive with the reallocation.  Motion by McCoy, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

County Board Chair Hal Helwig indicated that, due to an oversight, his intention to appoint Kathy McCoy as Sawyer County’s alternate representative to the Northwest Regional Planning Commission was not effectuated.  Mr. Helwig recommended approval of the appointment.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Motion by Kinsley, 2nd by Johnson, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry