DRAFT - minutes of the meeting of the Courthouse Committee
Sawyer County Board of Supervisors
December 10, 2012, 6:30 p.m., Assembly Room, Sawyer County Courthouse
members present: Dale Schleeter (Chair), Ron Kinsley, Bill Voight, Walt Jaeger, tom Duffy
also present: Child Support Department Director Sandy Okamoto, Circuit Court Judge Gerald Wright, County Clerk Kris Mayberry
Motion by Kinsley, 2nd by Jaeger, to approve the meeting agenda as presented. Motion carried.
Motion by Voight, 2nd by Duffy, to approve the November 6, 2012 meeting minutes. Motion carried.
The Committee reviewed a letter from Circuit Court Judge Gerald Wright regarding the development of a contract and a list of duties for the Sawyer County Family Court Commissioner and Director of Family Court Services. Motion by Duffy, 2nd by Kinsley, to refer these matters to the Personnel and Administrative Committee. Motion carried.
Child Support Department Director Sandy Okamoto presented a written department report and requested that consideration of a proposed ordinance to establish client fees for unfunded services required by the Child Support program contract be tabled until the January meeting of the Committee. Ms. Okamoto indicated that staffing and hours of work for the Child Support Department will be affected by the number of child support cases transferred to the newly established LCO child support department in 2013 and beyond.
The Committee reviewed a Statement of Work for work being done by Fidlar Technologies scanning, enhancing faded documents, and removing social security numbers from certain records of the Register of Deeds Office recorded from the 1800s through 1977. Register of Deeds Paula Chisser indicates in an email that funds are collected ($5 per document) for redacting social security numbers from documents in the Register of Deeds Office and are being used to pay Fidlar’s charges for the project.
The Committee reviewed written department reports provided by Circuit Court Clerk Anne Marie Danielson (including a report on passport applications processed and collections of interest, tax intercept funds, attorney fees, guardian ad litem fees, and bail forfeitures), Land Records Department Director Robyn Thake, and County Surveyor Dan Pleoger.
The Committee reviewed the 2012 Wisconsin Land Information Program Report received from the Wisconsin Department of Administration.
The Committee reviewed the monthly department expense vouchers. Motion by Kinsley, 2nd by Duffy, to approve the department reports and expense vouchers. Motion carried.
County Clerk Kris Mayberry reported on insurance, risk management, and liability claims involving Sawyer County.
Motion by Kinsley, 2nd by Jaeger, to adjourn the meeting. Motion carried.
minutes prepared by County Clerk Kris Mayberry