Meeting Agendas & Minutes

County Board 12/20/2012

Last Updated 1/13/2013 3:45:30 PM


DRAFT - minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, December 20, 2012, 6:30 p.m.

Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the December meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows (x indicates present):

 

district - supervisor - T = Town, V = Village, C = City, W = Ward

x

01 - Dale Schleeter – T Lenroot W 1, T Hayward W 7, C Hayward W 5 and 6

x

02 - Kathy McCoy – T Lenroot W 2, T Round Lake W 1

x

03 - Tweed Shuman – T Hayward W 1 and 2

x

04 - Walter Jaeger – T Hayward W 3 and 4

 

05 - Fred Zietlow – T Hayward W 5 and 6

x

06 - Dean Pearson – C Hayward W 1 and 2

x

07 - Thomas W. Duffy – C Hayward W 3 and 4

x

08 - Bruce Paulsen – T Bass Lake W 1 and 2

x

09 - Charles Gundersen – T Bass Lake W 3 and 4

x

10 - Hal Helwig – T Sand Lake, T Edgewater W 1

x

11 - Jim Bassett – T Edgewater W 2, T Bass Lake W 5, T Hayward W 8, T Meteor, T Couderay, V Couderay

x

12 - William Voight – T Spider Lake, T Round Lake W 2, T Winter W 1

x

13 - Ron Kinsley – T Hunter, T Radisson W 1, T Ojibwa W 1, V Radisson

x

14 - Dale Thompson – T Radisson W 2, T Ojibwa W 2, T Weirgor, V Exeland, T Meadowbrook

x

15 - Warren Johnson – T Winter W 2, T Draper, V Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda, conservation poster presentation, and audience recognition

02.   Minutes of the meeting of November 13, 2012

03.   Zoning Committee report, including recommendation for:

·          re-zoning - Town of Hayward and Town of Round Lake parcels

·          adoption of hydraulic shadow map for Moose Lake Dam

04.   Agriculture and Extension Education Committee report, including recommendation to approve replacing the Community Resource Development Educator

05.   Forestry Committee report, including Sawyer County Forestry Department work plan for 2013

06.   Courthouse Committee report, including agreement for Family Court Commissioner services and compensation for 2013

07.   Highway Committee report, including proposed wage adjustment for Office Manager position

08.   Public Safety Committee report, including:

·          Part-Time Emergency Management Director position

·          designation of Sawyer County Ambulance Service as licensed paramedic service

·          approval of on-call program for Ambulance Service

·          Ambulance Service fee schedule for 2013

·          2013 Tribal Law Enforcement Grant agreement

·          amendment of revenues and expenses in 2012 Sheriff’s Department budget to include award proceeds

·          amendments to A’Viands food service agreement

·          amendments to Sawyer County Animal Control Ordinance

·          side letter of agreement – 10 hour shifts for Dispatch Division employees

09.   Property and Airport Committee report, including:

·          American Birkebeiner Foundation request for use of County facilities for Birkebeiner event

·          agreement for purchase and sale of real estate (1.561 acres) for Airport improvement project

10.   Personnel and Administrative Committee report, including:

·          review of Administrative Coordinator position – designee and compensation

·          employee retirement and request for extension of health insurance coverage

11.   Finance Committee report, including:

·          transfer of Birkebeiner Trail Fund #239 into Resource Development Fund #240

·          appointment of committee to review Birkebeiner Foundation exemption for event user charge

·          response to auditor’s management letter

·          closure of Johnson Bank account

12.   Senior Resource Center

·          application for $68,623 in State assistance to provide specialize transportation services for the elderly and persons with disabilities in 2013

·          County Plan for Older People – 2013-2015

13.   Namekagon Transit – authorization for request for Wisconsin Department of Transportation funds for Transit building construction project

14.   Correspondence, reports from conferences and meetings, other matters for discussion only

15.   Closed session, pursuant to section 19.85(1)(g), to review recommendations from legal counsel regarding litigation in which the County may become involved

 

Motion by Kinsley, 2nd by Gunderson, to approve the meeting agenda as presented.  Motion carried.

 

Zoning and Conservation Committee Chair Jim Bassett introduced Hayward Center for Individualized Learning Virtual Charter School student Neel Dums who came forward to receive the County Board’s congratulations and a plaque from the National Association of Conservation Districts presented by County Board Chair Hal Helwig.  The plaque is given in recognition for winning first place in the State of Wisconsin conservation awareness poster contest (primary school division).  As winner of the State contest Neel Dums will compete in the national contest that will be held February 27th through March 2nd in San Antonio, Texas.

 

Motion by Kinsley, 2nd by Gundersen, to approve the minutes of the November 13, 2012 County Board meeting.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented the following Zoning Committee report:

 

The Sawyer County Zoning Committee, having held a public hearing on November 16, 2012, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law, and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

 

TOWN OF HAYWARD

1)  Marlene Tremblay c/o Charles Tremblay. Lot 2, CSM Volume 19 page 67, being part of the NW 1/4 SW 1/4 and Outlot 1, CSM Volume 28 page 313, being part of the SE 1/4 SW 1/4 and all of the SW 1/4 SW 1/4 which includes Lot 1 CSM Volume 21 page 156, excepting a small parcel in the SE corner of said forty (parcel 3302); All in Section 21, T 41N, R 9W; Parcels 11.1 and 11.3. Doc# 360834, 360865, 360863 and 376423. Approximately 42 acres to be rezoned excepting a small area of wetland less than 1/2 acre in size as indicated on the Wetland Inventory Map. Change from District Residential One to District:  Agricultural Two. Purpose of request is to pasture horses, and possibly future livestock, and to return to agricultural zoning which existed prior to the comprehensive rezone change. The City Council, City of Hayward has deferred their decision to the Town of Hayward. The Town Board has approved the application with additional comments.  Findings of Fact of the Zoning Committee: It would be compatible with the surrounding uses and the area; it would not destroy prime agricultural lands.

 

Motion by McCoy, 2nd by Bassett, to approve the Zoning Committee recommendation.  Motion carried.

 

TOWN OF ROUND LAKE

2)  Patricia and Robert W. Steinmetz Revocable Trust. Part of the SE 1/4 NW 1/4, S13, T 41N, R 6W; Parcel 8.5. Volume 583 Records page 409. Property has 2.02 acres. Change from district Forestry One to district Residential/Recreational One. Purpose of request is to conform to the surrounding residential properties. Said property is substandard in size for the Forestry One zone district. Note: By a recent survey the rear lot line lying north of River Road indicates a lot width of 99.75 feet. The owners warranty deed indicates a lot width of 100 feet. The Town Board has approved the application. Findings of Fact of the Zoning Committee: It would not be damaging to the rights of others or property values, it would not be detrimental to ecology, wild life, wetlands or shorelands.

 

Motion by Paulsen, 2nd by Gundersen, to approve the Zoning Committee recommendation.  Motion carried.

 

Zoning and Conservation Department Director Dale Olson presented information provided by Ayres Associates concerning the regional flood elevation determination for Moose Lake and the Zoning Committee recommendation to approve the adoption of the hydraulic shadow map for the Moose Lake Dam (owned by Xcel Energy) for a 100 year flood dam in place with failure (breach) prepared by Ayres Associates.  Motion by Bassett, 2nd by Gundersen, to approve the Zoning Committee recommendation.  Motion carried.

 

Agriculture and Extension Education Committee Chair Dean Pearson presented the Committee recommendation to fill the vacant Community Resource Development Educator position (recently held by Dave Berard) in the Sawyer County University of Wisconsin-Extension (UW) Department.  The Personnel and Administrative Committee concurs with the recommendation and discussed at their meeting that the Lac Courte Oreilles Tribe (LCO) had recently unsuccessfully attempted to recruit a half-time Community Resource Development Educator.  Sawyer County University of Wisconsin-Extension (UW) Department Chair Lori Laberee indicated to the Personnel and Administrative Committee that she would contact representatives of LCO regarding an LCO contribution to the expenses of the position which would be available to serve communities throughout Sawyer County, including the LCO community.  Motion by Kinsley, 2nd by Shuman, to approve the recommendation to fill the position.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve the Sawyer County Forestry Department Annual Work Plan for 2013.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve a proposed independent contractor agreement between Sawyer County, the Sawyer County Circuit Court, and Sawyer County Family Court Commissioner (FCC) Susan Lein and Lein Law Offices which provides for Ms. Lein to serve as FCC and Director of Family Court Services and Mediation Administration Services for Sawyer County.  The Personnel and Administrative Committee concurs with the recommendation and discussed the need to establish accounting procedures that separate the compensation for the duties of FCC from the duties of Director of Family Court Services and Mediation Administration Services.  Human Resource Manager Michelle Jepson presented an amended agreement which provides that the Director of Family Court Services and Mediation Administration Services will be reimbursed by invoice provided to the County for services rendered two times a year up to but not exceeding a total of $6,780 for the year.  Motion by Bassett, 2nd by Schleeter, to approve the agreement as amended.  Motion carried.

 

Highway Committee Chair Ron Kinsley presented the Committee recommendation to approve a proposed wage adjustment for the Highway Office Manager position by increasing the wage by 4.2% ($1,675) effective January 1, 2013.  The increase was the amount budgeted for 2013.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Schleeter, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

Public Safety Committee Vice-Chair Dale Thompson presented the Committee recommendation to approve a proposed part-time (24 hours a week) Emergency Management Director position under the direction of the Public Safety Committee, and to approve a proposed position description for the position.  Compensation for the position will be based on the amount included in the 2013 Sawyer County Budget.  Motion by Kinsley, 2nd by Gundersen, to approve the recommendation.  Motion carried.

 

Public Safety Committee Vice-Chair Dale Thompson presented the Committee recommendation to approve upgrading the Sawyer County Ambulance Service to a licensed paramedic service designation.  Ambulance Service and Emergency Government Department Director Brian Cody presented information and answered questions about the designation.  Motion by Shuman, 2nd by Gundersen, to approve the recommendation.  Motion carried.

 

Public Safety Committee Vice-Chair Dale Thompson presented the Committee recommendation to approve the on-call staffing program proposed for the Ambulance Service and discussed at the County Board meeting held November 13, 2012.  Ambulance Service and Emergency Government Department Director Brian Cody presented information and answered questions about the program.  Motion by Pearson, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

Public Safety Committee Vice-Chair Dale Thompson presented the Committee recommendation to approve a rate schedule proposed for the charges of the Sawyer County Ambulance Service, to be effective January 1, 2013.  Ambulance Service and Emergency Government Department Director Brian Cody presented information and answered questions about the schedule.  Motion by Pearson, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

The Board reviewed the Public Safety Committee recommendation to approve the following resolution:

RESOLUTION #15-2012

TRIBAL LAW ENFORCEMENT GRANT

     Be it resolved that the Sawyer County Board of Supervisors approves of entering into an agreement with the Lac Courte Oreilles Band of the Lake Superior Indians for the year 2013 for the purpose of obtaining State financial support for improving law enforcement of tribal areas.  [See Wisconsin County-Tribal Law Enforcement Plan for details.]

 

Motion by Bassett, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

The Board reviewed the minutes of the December 13th Public Safety Committee meeting which stated that Chief Deputy Brigette Kornbroke advised the Public Safety Committee that $7,000.00 was received by the Sheriff’s Department for training and equipment as a result of Sergeant Bryan Deyo winning the A.L.E.R.T. Challenge skills test sponsored by the Wisconsin County Mutual Insurance Company in October.  Chief Deputy Kornbroke advised the Committee that Deputy County Clerk/County Financial Coordinator Julie Hofer and CPA Mike Hager recommended that the revenues for the Sheriff’s Department for 2012 be increased by $7,000.00 and the small items of equipment line item then be increased by $7,000.00 so that the funds may be spent for their intended purpose.  The Public Safety Committee recommends approval of this proposed 2012 budget revision.  The Finance Committee concurs with the recommendation.  Motion by McCoy, 2nd by Gundersen, to approve the recommendation.  Motion carried.

 

Public Safety Committee Vice-Chair Dale Thompson presented the Committee recommendation to approve proposed amendment number one to the food service management agreement between the Sawyer County Sheriff’s Department and A’viands, LLC.  The agreement allows A’viands to share certain employees between Sawyer County and Washburn County in exchange for the reduced pricing of meals for jail inmates by A’viands.  Motion by Johnson, 2nd by Kinsley, to approve the recommendation.  Motion carried.

 

Public Safety Committee Vice-Chair Dale Thompson presented the Committee recommendation to approve the following proposed amendments and revisions to Sawyer County Animal Control Ordinance #1-2002:

 

1.     Consequences for owning, harboring, or possessing Wild, Exotic, or Dangerous animals within the confines of Sawyer County - violation of Section 13 of Sawyer County Animal Control Ordinance #1-2002 - Seizure of all the animal(s) shall occur immediately.  Owner or keeper may be cited for violation of Sawyer County Animal Control Ordinance #1-2002.  The owner or keeper is responsible for any and all costs resulting from the seizure, care, and relocation of the animal(s), or euthanasia and disposal if necessary.

 

2.     To change responsibilities within Sawyer County Animal Control Ordinance #1-2002 from County Board to Public Safety - All locations within this ordinance that indicate Sawyer County Board of Supervisors shall be changed to the Sawyer County Public Safety Committee.

3.     Amend current schedule of deposits to add section number - In Sawyer County Animal Control Ordinance #1-2002 the Schedule of Deposits shall be known as Section 19

4.     Amend Sawyer County Animal Control Ordinance #1-2002 by adding Section 20 “Schedule of Permits” – Section 20 Schedule of Permits.  $50 fee for permit(s) to operate under Section 3(g) of Sawyer County Animal Control Ordinance #1-2002.

5.     Amend current Section 02 (Definitions) to include new definitions and re-lettering to provide for alphabetical order of definitions – Re-alphabetize and letter new definitions in Section 02 of Sawyer County Animal Control Ordinance #1-2002 (add new definitions already approved, re-letter and alphabetize only)

6.     All sections of Sawyer County Animal Control Ordinance #1-2002 following (and including) the section entitled “Limitations of Claims for Damage by Dogs to Domestic Animals” shall be re-numbered – (re-number only)

 

Motion by Gundersen, 2nd by Paulsen, to approve the recommended amendments and revisions.  Motion carried.

 

Human Resource Manager Michelle Jepson presented and answered questions concerning a proposed Side Letter of Agreement between Sawyer County and the Sawyer County law enforcement employee bargaining unit (Local No. 261, WPPA/LEER) providing for a one year trial period for a new work rotation and duration of a regularly scheduled shift to 10 hours in the dispatch division of the Sawyer County’s Sheriff’s Department.  Motion by Schleeter, 2nd by Thompson, to approve the agreement.  Motion carried.

 

Property and Airport Committee Vice-Chair Dean Pearson presented the Committee recommendation to approve the American Birkebeiner Foundation requests to use the Courthouse grounds, parking, and building areas as in past years for the 2013 American Birkebeiner events scheduled for February 21st through February 24th, 2013.  Representatives of the Foundation will consult with Sawyer County Maintenance Department Supervisor Tim Hagberg to make the arrangements for use of County property satisfactory to Sawyer County.  Motion by Bassett, 2nd by Duffy, to approve the recommendation.  Motion carried.

 

Property and Airport Committee Vice-Chair Dean Pearson presented the Committee recommendation to approve a proposed Agreement for Purchase and Sale of Real Estate prepared to document the sale of the estimated 1.561 acre parcel (needed for the Sawyer County Airport improvement project) from the Sawyer County Forest for the price of $1,300.  The sale and withdrawal of the parcel from the Sawyer County Forest were approved by the County Board at their meeting held September 20, 2012.  Motion by Duffy, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

The Board reviewed the minutes of the County Board meeting held March 15, 2012 approving compensation of $5,000 for the Administrative Coordinator position for 2013 and the minutes of the April 17, 2012 County Board meeting designating the County Board Chair and County Clerk as the Administrative Coordinators for Sawyer County.  At their meeting held December 18, 2012, the Personnel and Administrative Committee discussed whether the intent of the Board was to compensate the County Clerk $5,000 for performing duties as one of the two administrative coordinators of the County in 2013 and determined to recommend that the County Board confirms that this was their intent.  Motion by Shuman, 2nd by Kinsley, to approve the recommendation.  Motion carried.

 

The Board reviewed a letter, dated December 12, 2012, from Deputy County Clerk/County Financial Coordinator Julie Hofer notifying County Clerk Kris Mayberry of her plans to retire with a last day of work and Wisconsin Retirement System termination date of May 15, 2013.  The letter requests that accumulated vacation and sick leave be paid in one lump sum, that health insurance coverage (with the County paying 88% of the premium) is extended through August of 2013 (which would have been the case if Ms. Hofer remained on the payroll through June), and that the health reimbursement account contribution for 2013 be paid in full and not prorated.  The Personnel and Administrative Committee recommends approval of the requests.  Motion by Thompson, 2nd by Pearson, to approve the requests, but to accept the retirement with regret.  Motion carried.

 

Finance Committee Chair Warren Johnson reported that the Committee discussed establishing a source of revenue for Sawyer County Resource Development Fund #240 to comply with government accounting standards, and discussed using the funds derived from the fees and donations related to the Birkebeiner Trail at least as a temporary source of revenue while reviewing other options.  The Committee recommends County Board approval to transfer the balance of Sawyer County Birkebeiner Trail Fund #239 into Resource Development Fund #240, retroactive to January 1, 2012.  The expenses for maintaining the Birkebeiner Trail would then be paid from that fund.  Motion by McCoy, 2nd by Paulsen, to approve the Finance Committee recommendation.  Motion carried by unanimous voice vote.

 

Finance Committee Chair Warren Johnson reported that the Committee discussed whether to end the American Birkebeiner Foundation exemption from paying the $1 per participant charge for sponsors of events using the Birkebeiner Trail.  The exemption has been granted in recognition of the Foundation’s expenses for their year around maintenance and winter grooming of the Trail.  The Finance Committee recommends County Board approval for the appointment of an ad hoc committee to review whether to continue or modify the exemption.  Motion by Gundersen, 2nd by Bassett, to table consideration of the recommendation until the March meeting of the County Board.  Motion carried.

 

County Clerk Kris Mayberry presented and the Board reviewed a proposed response to Sawyer County’s 2011 management letter from Certified Public Accounts Anderson, Hager & Moe, dated September 21, 2012.  The letter was prepared following the preparation and review of Sawyer County’s financial records for the year ending December 31, 2011.  The Finance Committee recommends approval of the response.  Motion by McCoy, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented County Treasurer Dianne Ince’s recommendation to close the Sawyer County bank account at Johnson Bank that was used for the latest housing rehabilitation Community Development Block Grant project.  The Finance Committee recommends County Board approval to close the account.  Motion by Jaeger, 2nd by Shuman, to approve the recommendation.  Motion carried.

 

The Board reviewed the Sawyer County Senior Resource Center Board of Directors’ recommendation to approve the Center’s application for $68,623 in State assistance to provide specialize transportation services for the elderly and persons with disabilities in 2013.  Motion by Paulsen, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

The Board reviewed the Sawyer County Senior Resource Center Board of Directors’ recommendation to approve the Senior Resource Center’s County Plan for Older People for 2013-2015.  Motion by Paulsen, 2nd by Kinsley, to approve the recommendation.  Motion carried.  Mr. Bassett voted no.

 

The Board reviewed an email from Wisconsin Department of Transportation (WisDOT) Transit Section Lead Ian Ritz requesting a designation for authority to sign requests for reimbursement of funds to be expended for the Namekagon Transit building construction project (to be located on County property adjacent to the Sawyer County Highway Department).  Motion by Paulsen, 2nd by Duffy, to designate County Clerk Kris Mayberry to review and sign the requests.  Motion carried.  Mr. Bassett abstained from voting.

 

Motion by Kinsley, 2nd by Bassett, to convene into closed session, pursuant to section 19.85(1)(g), to review recommendations from legal counsel regarding litigation in which the County may become involved.  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Kinsley, 2nd by Thompson, to reconvene into open session.  Motion carried.

 

Motion by Kinsley, 2nd by Johnson, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by Sawyer County Clerk Kris Mayberry