Minutes of the meeting of the Personnel and Administrative Committee
Sawyer County Board of Supervisors
January 14, 2004, 9:00 a.m., Assembly Room, Sawyer County Courthouse
members present: Hal Helwig (Chairman), Arlene Brandt, Shirley Suhsen, Frank Romnes, Robert Vitcenda, Don Trettin, Mark Kelsey
also present: Human Resource Manager Carol Larson, County Clerk Kris Mayberry
Motion by Suhsen, 2nd by Trettin, to approve the meeting agenda. The motion carried.
Motion by Vitcenda, 2nd by Kelsey, to approve the minutes of the meeting of December 15, 2003. Motion carried.
Human Resource Manager Carol Larson reported that the Health and Human Services Paraprofessional Employees Bargaining Unit, the Courthouse Employees Bargaining Unit, the Health and Human Services Professional Employees Bargaining Unit, and the Highway Department Employee’s Association ratified bargaining unit agreements with Sawyer County for 2004. Motion by Vitcenda, 2nd by Romnes, to recommend County Board approval of the agreements. Motion carried.
Ms. Larson presented a schedule of the non-represented employee salaries for 2003 and the amount of each salary if increased by 3%. The Committee asked that Ms. Larson request recommendations for Sheriff’s Department and Highway Department non-represented employee salaries from the Public Safety and Highway Committees for review at the February meeting of the Personnel and Administrative Committee.
Ms. Larson presented the section of the draft proposal for amendments to Sawyer County’s Personnel Administration Manual pertaining to employee performance evaluations and asked if the Committee would like employee performance evaluation procedures to be implemented. Motion by Suhsen, 2nd by Trettin, to approve implementation of the procedures. Motion carried.
Ms. Larson presented the following proposal for application of federal and state family medical leave act provisions in Sawyer County:
GUIDELINES FOR APPLICATION OF
FEDERAL AND STATE FAMILY AND MEDICAL LEAVE ACTS
- Sawyer County will provide eligible employees family and medical leave pursuant to the Federal and State Family Medical Leave Acts (FMLA).
- If an employee is on worker’s compensation leave, and the employee is also eligible for FMLA leave, the worker’s compensation leave and the FMLA leave shall run concurrently.
- Employees requesting time off from work for reasons which qualify for FMLA leave shall notify the County of the need for the leave as soon as practicable and shall supply sufficient information for the County to understand that the leave is needed for FMLA-qualifying reasons.
- The County shall notify the employee when requested leave will be applied toward the employee’s allowed time under the provisions of the Federal and State FMLAs.
- The “12-month period” referenced in the Federal FMLA, will be defined as a “rolling” 12-month period.
Substitution of Paid Leave:
- Employees may choose to use, or the County may require the employee to use, accrued paid leave to cover some or all of the time taken under the provisions of the Federal FMLA.
- Employees may choose to use accrued paid leave to cover some or all of the time taken under the provisions of the State FMLA.
- The use of accrued paid leave to cover some or all of the time taken under the provisions of the Federal or State FMLA shall not delay the application of time periods allotted under the Acts.
Additional Paid Leave Allowed if Accrued:
Employees who have accrued paid leave (sick leave, vacation time, and/or personal leave) in excess of the amounts allotted under the Federal and State FMLA provisions and who are unable to return to work due to illness or disability, may remain in pay status and receive benefits until they have exhausted the entire amount of their accrued paid leave. (also see unpaid leave)
Return to Work
The County reserves the right to require certification from the employee’s health care provider of the employee’s fitness for duty prior to the employee’s return to work.
Motion by Vitcenda, 2nd by Romnes, to recommend County Board approval of the Guidelines. Motion carried.
The Committee discussed the potential for use of pre-employment agreements for Sawyer County.
Motion by Suhsen, 2nd by Brandt, to approve Human Resource Manager Carol Larson’s travel to a Wisconsin Association of County Personnel Directors and Wisconsin Public Employers Labor Relations Association meeting to be held January 22nd and 23rd, 2004, in Middleton, Wisconsin. Motion carried.
The Committee determined to defer further review of a draft proposal for amendments to Sawyer County’s Personnel Administration Manual until later meetings of the Committee.
The Committee reviewed the monthly expense vouchers of the Human Resource Department. Motion by Kelsey, 2nd by Vitcenda, to approve the vouchers. Motion carried.
Ms. Larson reported that the Public Safety Committee confirmed, at their meeting held January 8, 2004, that the Recreation Officer’s position will be considered an assignment of duties that are partially reimbursable from State funding and that the position is not a grant position. As such, the deputy will not lose any union status by posting into the Recreation Officer position.
Motion by Vitcenda, 2nd by Kelsey, to adjourn the meeting. Motion carried.
Minutes prepared by Kris Mayberry, Sawyer County Clerk