Meeting Agendas & Minutes

County Board

Last Updated 7/2/2007 10:26:10 AM


Minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, January 15, 2004, 9:00 a.m., Large Courtroom, Sawyer County Courthouse

 

Chairman Hal Helwig called the January meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Frank Romnes – T of Lenroot W 1 and 2

x

02

Arlene Brandt – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Don Trettin – T of Hayward W 3 and 4

x

04

John Hirschfeld – T of Hayward W 1 and 2

x

05

Thomas Lacapa – T of Hayward W 5 and 6

x

06

Nate DeLong – C of Hayward W 1 and 2

x

07

Mark Kelsey – C of Hayward W 3 and 4

x

08

Shirley Suhsen – T of Bass Lake W 1 and 2

x

09

Bruce Miller – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Thomas Pydo – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Robert Vitcenda – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

William Voight – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.       Call to order, roll call, Pledge of Allegiance, meeting agenda, and audience recognition

02.       Minutes of the meeting of December 18, 2003

03.       Zoning Committee report, including parcel zoning amendments and ordinance to amend zone district maps

04.       Forestry Committee report, including:

·         updated ATV section of Sawyer County Land Ordinance

·         Annual County Forest work plan

05.       Courthouse Committee report, including recommendation to transfer and expend funds to purchase ¾-ton pickup truck for County Surveyor’s Office

06.       Property and Airport Committee report, including:

·         transfer and expenditure of funds for gate and entry system for Courthouse courtyard

·         resolution to petition Secretary of Transportation for Airport improvement aid

07.       Highway Committee report, including Sawyer County Fair Association request to use additional land at Fairgrounds for demolition derby

08.       Personnel and Administrative Committee report, including:

·         employee bargaining unit agreements for 2004

·         guidelines for administering Family Medical Leave Act

09.       Finance Committee report, including transfer and expenditure of funds to pay for installation of 2 wireless antennae to connect Maintenance Department to Courthouse information system

10.       Jail Modification Committee report, including dates for presentation of information on Law Enforcement Center modification and addition project

11.       Correspondence, reports from conferences and meetings, and other matters for discussion only

The Board may convene into closed session during or at the end of the meeting, pursuant to section 19.85(1)(e), Wisconsin Statutes, to discuss the employee bargaining unit agreements for 2004; and may then reconvene into open session to take or announce action on those agreements.

 

Motion by Bassett, 2nd by Miller, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Miller, 2nd by Vitcenda, to approve the December 18, 2003 meeting minutes.  Motion carried.

 

Zoning Administrator William Christman presented the following report of the Zoning Committee:

 

The Sawyer County Zoning Committee, having held a public hearing on December 19, 2003, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

 

TOWN OF ROUND LAKE

1) Shu-Ben, LLC. The north 1320' of the NE¼ NE¼, lying east of Hwy. 77, S 1, T 41N, R 8W, Part of Parcel .1.1; and the west 330' of the NW¼, S 6, T 41N, R 7W, Part of Parcels .7.1, and :3.1. Document #313835. Approximately 53.73 acres to be rezoned out of the total 93.64 acres. Change from District Agricultural One to District Residential/Recreational One. Purpose of request is to conform with the surrounding zone district for the creation of 27 residential lots. The Town Board has approved the application. Findings of Fact: It would not be damaging to the rights of others or property values.

 

Motion by Brandt, 2nd by Olson, to approve the Zoning Committee recommendation.  Motion carried.

 

The Sawyer County Zoning Committee, having held a public hearing on December 19, 2003, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petition described as follows be denied.

 

TOWN OF HAYWARD

1) Travis A. Butterfield et ux. Lot 2, being Part of the NE¼ SE¼, S 19, T 41N, R 8W, Parcel .13.3. Vol 806 Records Page 171; CSM Vol 25 Page 31. 1.59 acres. Change from District Commercial One to District Residential/Recreational One. Purpose of request is to bring the existing residence into conformity with the current use, by the purchaser. The Town Board has denied the application. Findings of Fact:  It would not be in compliance with the Town's plan.

 

Motion by Trettin, 2nd by Voight, to approve the Zoning Committee recommendation.  Motion carried.

 

The Zoning Committee presented the following resolution:

RESOLUTION #1-2004

AMENDING SAWYER COUNTY ZONE DISTRICT MAPS

     WHEREAS, the Sawyer County Board of Supervisors has heretofore been petitioned to amend the Sawyer County Zone District Maps; and

     WHEREAS, the petitions have been referred to the Sawyer County Zoning Committee for public hearings; and

     WHEREAS, the Zoning Committee, on due notice, conducted a public hearing on the proposed amendments and filed their recommendations with the Board; and

     WHEREAS, this Board has the legal authority to amend zone districts pursuant to Section 59.69 (5) (e), Wisconsin Statutes.

     NOW, THEREFORE BE IT RESOLVED, that the Sawyer County Zone District Maps, adopted March 1, 1971, be and the same are hereby amended as follows:

TOWN OF ROUND LAKE

1) Shu-Ben, LLC. The north 1320' of the NE¼ NE¼, lying east of Hwy. 77, S 1, T 41N, R 8W, Part of Parcel .1.1; and the west 330' of the NW¼, S 6, T 41N, R 7W, Part of Parcels .7.1, and :3.1. Document #313835. Approximately 53.73 acres to be rezoned out of the total 93.64 acres. Change from District A-1 to District RR-1.

 

Motion by Suhsen, 2nd by Trettin, to approve RESOLUTION #1-2004.  Motion carried.

 

The Forestry Committee presented their recommendation to approve amending the County Owned Land Ordinance No. 1-95 section of the Sawyer County Forest Ten Year Plan for 1996-2005 by adding the following paragraphs to Section 5 of the Ordinance:

  • q. Operate a vehicle off a roadway.  A roadway is defined as an open lane that is wide enough for a 4-wheeled licensed automobile to travel.  Old trails that are grown over, skid trails, or other narrow passageways are not to be considered roadways.  Cross-country travel off a roadway is prohibited.
  • r. Operate a motor vehicle, snowmobile, ATV, moped, motorbike, or motorcycle on county designated ski trails or other trails designated as non-motorized by the Sawyer County Forestry Committee without permission of the Forest Administrator or his or her designee.

Motion by Miller, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

The Forestry Committee presented their recommendation to approve the Sawyer County Forestry Department Annual Work Plan for 2004.  Motion by Romnes, 2nd by Olson, to approve the recommendation.  Motion carried.

 

The Board reviewed the recommendation of the Courthouse Committee and the Finance Committee to approve County Surveyor Dan Pleoger’s request for the transfer and expenditure of funds to replace the ½ ton pickup truck now used by the County survey crew with a new ¾ ton pickup truck.  Upon weighing the ½ ton truck when loaded with the equipment normally used for surveying it was found that the weight exceeded manufacturer’s limits.  Mr. Pleoger expressed his concern for the expenditures needed to repair the ½ ton truck and for the safety of operating the ½ ton truck in excess of recommended limits.  Motion by Miller, 2nd by Brandt, to approve the transfer and expenditure of an amount not to exceed $20,000 for the purchase, with the funds to come from the Contingency Fund Account of the 2003 Sawyer County Budget.  Motion carried by unanimous voice vote.

 

The Board reviewed the recommendation of the Property and Airport Committee to approve expending an amount not to exceed $1,132 to fence the Courthouse courtyard from outside incursion and to install a keyless entry system on the door across from the Large Courtroom.  Motion by DeLong, 2nd by Miller, to approve the recommendation with the funds to come from the Contingency Fund Account of the 2003 Sawyer County Budget.  Motion carried by unanimous voice vote.

 

The Property and Airport Committee presented the following resolution:

RESOLUTION #2-2004

PETITIONING THE SECRETARY OF TRANSPORTATION FOR AIRPORT IMPROVEMENT AID

     WHEREAS, Sawyer County, Wisconsin hereinafter referred to as the Sponsor, being a municipal Body Corporate of the State of Wisconsin, is authorized by law (sec. 114.11, Wis. Stats.) to acquire, establish, construct, own, control, lease, equip, improve, maintain, and operate an airport, and

     WHEREAS, the Sponsor desires to develop or improve the Sawyer County Airport, Sawyer County, Wisconsin,

"PETITION FOR AIRPORT PROJECT"

     WHEREAS, airport users have been consulted in formulation of the improvements included in this Resolution, and

     WHEREAS, a public hearing was held prior to the adoption of this petition in accordance with Chapter 114.33(2) as amended, and a transcript of the hearing is transmitted with this petition, and

     THEREFORE, BE IT RESOLVED, By the Sponsor that a petition for Federal and (or) State Aid in the following form is hereby approved:

     The petitioner, desiring to sponsor an airport development project with Federal and State Aid or State Aid only, in accordance with the applicable State and Federal laws, respectfully represents and states:

1.         That the airport, which it is desired to develop, should generally conform to the requirements for a Transport Corporate type airport as defined by the Federal Aviation Administration.

2.                  The character, extent, and kind of improvements desired under the project are as follows:  Install Instrument Landing System (ILS) which includes Medium Intensity Approach Lighting System w Runway Alignment Indicator Lights (MALSR); construct parallel taxiway to primary runway, including lighting; remove, relocate, mark, and/or light obstructions (i.e. road, hangar, tie-downs, trees, etc.); land acquisition; and any necessary related work.

3.                  That the airport project, which your petitioner desires to sponsor, is necessary for the following reasons:  to meet the existing and future needs of the airport.

     WHEREAS, it is recognized that the improvements petitioned for as listed will be funded individually or collectively as funds are available, with specific project costs to be approved as work is authorized, the proportionate cost of the airport development projects described above which are to be paid by the Sponsor to the Secretary of the Wisconsin Department of Transportation (hereinafter referred to as the Secretary) to be held in trust for the purposes of the project; any unneeded and unspent balance after the project is completed is to be returned to the Sponsor by the Secretary; the Sponsor will make available any additional monies that may be found necessary, upon request of the Secretary, to complete the project as described above; the Secretary shall have the right to suspend or discontinue the project at any time additional monies are found to be necessary by the Secretary, and the Sponsor does not provide the same; and

 

WHEREAS, the Sponsor is required by law (sec. 114.32(5), Wis. Stats.) to designate the Secretary as its agent to accept, receive, receipt for and disburse any funds granted by the United States under the federal Airport and Airway Improvement Act, and is authorized by law to designate the Secretary as its agent for other purposes.

"DESIGNATION OF SECRETARY OF TRANSPORTATION AS SPONSOR'S AGENT"

     THEREFORE, BE IT RESOLVED, by the Sponsor that the Secretary is hereby designated as its agent and is requested to agree to act as such in matters relating to the airport development project described above, and is hereby authorized as its agent to make all arrangements for the development and final acceptance of the completed project whether by contract, agreement, force account or otherwise; and particularly, to accept, receive, receipt for and disburse federal monies or other monies, either public or private, for the acquisition, construction, improvement, maintenance and operation of the airport; and, to acquire property or interests in property by purchase, gift, lease, or eminent domain under chapter 32 of the Wisconsin Statutes; and, to supervise the work of any engineer, appraiser, negotiator, contractor or other person employed by the Secretary; and, to execute any assurances or other documents required or requested by any agency of the federal government and to comply with all federal and state laws, rules, and regulations relating to airport development projects.

FURTHER, the Sponsor requests that the Secretary provide, per Section 114.33(8)(a) of the Wis. Stats., that the Sponsor may acquire certain parts of  the required land or interests in land that the Secretary shall find necessary to complete the aforesaid project.

"AIRPORT OWNER ASSURANCES"

     AND BE IT FURTHER RESOLVED that the Sponsor agrees to maintain and operate the airport in accordance with certain conditions established in Chapter Trans 55, Wisconsin Administrative Code, or in accordance with Sponsor assurances enumerated in a Federal Grant Agreement.

     AND BE IT FURTHER RESOLVED THAT Sawyer County Board of Supervisors Chairman Hal Helwig and Sawyer County Clerk Kris Mayberry are authorized to sign and execute the following Agency Agreement and Federal Block Grant Owner Assurances authorized by this Resolution.

 

AGENCY AGREEMENT AND FEDERAL BLOCK GRANT OWNER ASSURANCES

Department of Transportation, Bureau of Aeronautics, Madison, Wisconsin

     WHEREAS, Sawyer County, Wisconsin, hereinafter referred to as the Sponsor, desires to sponsor an airport development project to be constructed with federal aid and/or state aid, specifically, the Sawyer County Airport project to: 

Install Instrument Landing System (ILS) which includes Medium Intensity Approach Lighting System with Runway Alignment Indicator Lights (MALSR); construct parallel taxiway to primary runway, including lighting; remove, relocate, mark, and/or light obstructions (i.e. road, hangar, tie-downs, trees, etc.); land acquisition; and any necessary related work.

     WHEREAS, the Sponsor adopted a resolution on January 15, 2004, a copy of which is attached and the prescribed terms and conditions of which are fully incorporated into this agreement, designating the Secretary as its agent and requesting the Secretary to act as such as set forth in the resolution, and agreeing to maintain and operate the airport in accordance with certain conditions; and

 

AGENCY AGREEMENT

     WHEREAS, upon such request, the Secretary is authorized by law to act as agent for the Sponsor until financial closing of this project;

     NOW THEREFORE, the Sponsor and the Secretary do mutually agree that the Secretary shall act as the Sponsor's agent in the matter of the airport development as provided by law and as set forth in the referenced resolution; provided, however, that the Secretary is not required to provide legal services to the Sponsor.

 

SECRETARY OF TRANSPORTATION

 

_______________________________________

David M. Greene, Director, Bureau of Aeronautics

   

     WHEREAS, the Sponsor does agree to the conditions established in Trans 55, Wisconsin Administrative Code, and, for projects receiving federal aid, to the attached Federal Sponsor Assurances that are a condition of a Federal Grant of funds.

     The Federal Block Grant Owner Assurances shall remain in full force and effect throughout the useful life of the facilities developed under this project, but in any event not to exceed twenty (20) years from the date of the Finding.

 

Motion by Miller, 2nd by Vitcenda, to approve RESOLUTION #2-2004.  Motion carried.  Mr. Trettin voted no.

 

Highway Committee Chairman Robert Vitcenda presented the recommendation of the Highway Committee to allow the Sawyer County Agricultural Fair Association to use a 400 foot by 300 foot strip of land west of the Highway Shop for expansion of the fairgrounds.  No buildings would be constructed on the strip and the land would be returned to the Highway Department for any future need they might have.  There would be no lease.  Motion by Bassett, 2nd by Pydo, to approve the recommendation.  Motion carried.

 

Human Resource Manager Carol Larson reported that the Health and Human Services Paraprofessional Employees Bargaining Unit, the Courthouse Employees Bargaining Unit, the Health and Human Services Professional Employees Bargaining Unit, and the Highway Department Employee’s Association ratified bargaining unit agreements with Sawyer County for 2004.  The Personnel and Administrative Committee recommends approval of the agreements.  Motion by DeLong, 2nd by Miller, to approve the agreements.  Motion carried.

 

Ms. Larson presented the recommendation of the Personnel and Administrative Committee to approve the following proposal for application of federal and state family medical leave act provisions by Sawyer County:

 

GUIDELINES FOR APPLICATION OF

FEDERAL AND STATE FAMILY AND MEDICAL LEAVE ACTS

 

- Sawyer County will provide eligible employees family and medical leave pursuant to the Federal and State Family Medical Leave Acts (FMLA). 

- If an employee is on worker’s compensation leave, and the employee is also eligible for FMLA leave, the worker’s compensation leave and the FMLA leave shall run concurrently.

- Employees requesting time off from work for reasons which qualify for FMLA leave shall notify the County of the need for the leave as soon as practicable and shall supply sufficient information for the County to understand that the leave is needed for FMLA-qualifying reasons.

- The County shall notify the employee when requested leave will be applied toward the employee’s allowed time under the provisions of the Federal and State FMLAs.

- The “12-month period” referenced in the Federal FMLA, will be defined as a “rolling” 12-month period.

 

Substitution of Paid Leave: 

- Employees may choose to use, or the County may require the employee to use, accrued paid leave to cover some or all of the time taken under the provisions of the Federal FMLA.

- Employees may choose to use accrued paid leave to cover some or all of the time taken under the provisions of the State FMLA.

- The use of accrued paid leave to cover some or all of the time taken under the provisions of the Federal or State FMLA shall not delay the application of time periods allotted under the Acts. 

 

Additional Paid Leave Allowed if Accrued:

Employees who have accrued paid leave (sick leave, vacation time, and/or personal leave) in excess of the amounts allotted under the Federal and State FMLA provisions and who are unable to return to work due to illness or disability, may remain in pay status and receive benefits until they have exhausted the entire amount of their accrued paid leave.  (also see unpaid leave)

 

Return to Work

The County reserves the right to require certification from the employee’s health care provider of the employee’s fitness for duty prior to the employee’s return to work. 

 

Motion by Bassett, 2nd by Vitcenda, to approve the Personnel and Administrative Committee recommendation for approval of the Guidelines. 

 

Motion by Miller, 2nd by DeLong, to table consideration of the Guidelines for further review and consideration.  The roll call vote was as follows:  Miller – yes; Helwig – no; Bassett – no; Pydo – no; Olson – no; Vitcenda – no; Voight – no; Romnes – no; Brandt – yes; Trettin – no; Hirschfeld – yes; Lacapa – yes; DeLong – yes; Kelsey – yes; Suhsen – no.  The motion to table failed with 6 voting yes and 9 voting no.

 

The motion to approve the Personnel and Administrative Committee recommendation for approval of the Guidelines carried.  Mr. Miller, Mr. DeLong, and Mr. Kelsey voted no.

 

The Board reviewed the recommendation of the Courthouse Committee and the Finance Committee to approve a proposal requested by Maintenance Department Supervisor Dennis Erickson and developed by Information Technology Department Director Mike Coleson for the installation of wireless radio antennae on the Veterans Service Department building roof and on the Maintenance Department building roof to connect the Maintenance Department to the Courthouse computer network.  The connection would allow:

·         The Maintenance Department an Internet connection for vehicle, building, and grounds maintenance product registration and ordering, and for access to resources such as Chilton’s Online (vehicle repair information).

·         The County Surveyor’s Office access for downloading information from their GPS device from the Maintenance Department building where it is stored rather than carrying it to the Courthouse.

Motion by Miller, 2nd by Olson, to approve the transfer and expenditure of an amount not to exceed $1,500 for the project with the funds to come from the Contingency Fund Account of the 2003 Sawyer County Budget.  Motion carried.

 

County Board Chairman Hal Helwig reported that there will be a presentation of information about the proposal for modification of and an addition to the Sawyer County Law Enforcement Center to house more prisoners on Tuesday, January 27, 2004, at 6:30 p.m., at the Hayward Veterans Community Center, and on Monday, February 2, 2004, at 6:30 p.m., at the Radisson Community Center located in the Village of Radisson.  The public is invited and encouraged to attend.  A referendum to determine if voters approve the project is scheduled for the Spring Primary Election to be held Tuesday, February 17, 2004.

 

Motion by Bassett, 2nd by Vitcenda, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Kris Mayberry, Sawyer County Clerk