Meeting Minutes of January 12, 2004 Highway Committee Meeting
Draft - Subject to approval by the Highway Committee
Committee Members Present: Bob Vitcenda, Bill Voight, Don Trettin, and Mel Olson
County Personnel Present: Gary Gedart and Joanne Nitz
Others Present: Lori Perlick
The meeting was called to order by Chairman Bob Vitcenda at 9:00 a.m.
1. Approve agenda and any additions
Motion by Trettin, second by Olson to approve the agenda as presented. Motion carried.
2. Approve minutes from the December meeting.
Motion by Voight, second by Olson to approve the minutes from the December meeting. Motion
3. Audience Recognition
None at this time.
4. Sawyer County Employees Association – Terry Patenaude
The issue that was to be brought to the Highway Committee is going to be addressed through
negotiations with the bargaining committee.
5. Sawyer County Snowmobile Alliance
Al Kucera representing the Sawyer County Snowmobile Alliance was present to request to have a
portion of the right of way on CTH W, (about 220 yards) from the Cabin at Conners Lake to Flambeau Forest Inn designated as part of the snowmobile route. Al presented pictures to show exactly where the designated area was. Motion by Voight, second by Olson to approve the designated area. Motion carried.
6. Open equipment bids
The bids were opened and a motion was made to accept the bids and to defer the awarding of the
bids to a special meeting to be held on January 15, 2004 at 8:30 a.m. Motion by Vitcenda, second
by Olson to accept the bids and hold the special meeting. Motion carried.
7. Discuss Reorganization Plan
John presented the overtime report and stated that the report is very time consuming and requested
that the committee considers going back to the way the procedure was handled in the past, which would be that John and Gary would monitor the overtime. Motion by Olson, second by Trettin to
let John and Gary monitor the overtime as in the past. Motion carried.
8. Commissioners Report
Gary indicated that that the crews have been out on snow and ice control and working on brushing on CTH C. Gary indicated that the D5 dozer that the county was looking at would
be adequate, but he would like to wait till the auditors come to see how much money is left in the
budget. Gary would like to post a policy in the shops on how to report incidents involving damage to vehicles. Motion by Trettin, second by Vitcenda to have this policy posted. Motion carried.
Gary received a proposal from Sawyer County Land and Water for them to do the reclamation plans for gravel pits at a cost of $100.00 each. Motion by Vitcenda, second by Voight to accept the proposal. Gary received a proposal from NWBE for $2200.00 for 2 years to be the county manager for the bridge inspections. The committee questioned why the cost for this couldn’t be included in the bridge inspection cost. Gary will check into this. Gary reported that the City of Hayward had their fourth water main break on CTH B and are looking at replacing the water main.
Ed Metcalf representing the Sawyer County Fairgrounds Board updated the committee on the sites that had been looked at for possible expansion of the fairgrounds. Gary and Ed walked the
area along Chippewa Trail and they could not find any land that would work for expansion.
Ed would like to propose that the fairgrounds be able to use a 400 by 300 foot strip west of the Highway shop for development, no buildings to be constructed, and if the Highway Department would ever need to expand in that area, the land would be returned to the Highway Department to expand. Motion by Voight, second by Trettin to allow the fairgrounds to use a 400 by 300 ft. strip of land west of the Highway Shop for expansion. Motion carried. The committee would like to see a policy established regarding the donation of Highway Department equipment, services and goods. This will be put on the agenda for the February meeting. The committee also would like to look at ways to help recover and plan for future costs of the fuel system. This will be put on the agenda for the February meeting.
9. Old Business - discussion only
None at this time
10. Items for discussion only
None at this time
11. Out of county travel
Jays Sands to attend Foreman’s meeting in Douglas County on Jan 15, 2004.
Motion by Vitcenda, second by Trettin to approve out of county travel. Motion carried.
12. Review and approve voucher for December bills.
The committee questioned a bill for repair of unit #9 at Don Johnson Ford. The committee felt the
bill was quite high. Gary stated that he would check with Jay in regards to the bill and if an
estimate was done prior to the work being completed. Motion by Vitcenda, second by Trettin to
approve the voucher for the December bills. Motion carried.
Motion by Trettin, second by Voight to adjourn at 10:25 a.m. Motion carried.