Minutes of the meeting of the Courthouse Committee
Sawyer County Board of Supervisors
February 7, 2008, 6:30 p.m., Large Courtroom, Sawyer County Courthouse
Members present: Ron Kinsley (Chair), Melvin Olson, Bruce Miller (by speakerphone)
Also present: Human Resource Manager Carol Larson, Land Records Department Director Robyn Thake, Information Technology Department Director Mike Coleson, Deputy County Clerk Julie Hofer.
Motion by Miller, 2nd by Olson, to approve the meeting agenda as presented. Motion carried.
Motion by Olson, 2nd by Miller, to approve the minutes of the meeting of January 8, 2008. Motion carried.
Land Records Department Director Robyn Thake discussed the proposed contract for digital parcel mapping for the Villages of Couderay, Radisson and Winter and Point North Mapping, Inc. for an amount not to exceed $10,170. Motion by Miller, 2nd by Olson to approve and refer the contract to the County Board. Motion carried.
Robyn Thake also discussed the proposed contract for Novus real estate management system. She explained that Corporation Counsel Thomas J. Duffy had reviewed the contract and had some items needing clarification or redoing. Motion by Miller, 2nd by Kinsley that the contract be tabled for review and brought back to the Courthouse Committee for consideration at their March meeting. Motion carried.
Human Resources Manager Carol Larson and Information Technology Department Director Mike Coleson explained the request to fill an IT Technician vacancy at 4 days per week @ 8 hours per day. They stated that a full time position had been budgeted for in the 2008 Sawyer County Budget. Motion by Olson, 2nd by Miller to approve and send the recommendation to the Personnel and Administrative Committee and County Board for their consideration. Motion carried.
The Committee reviewed department reports prepared and submitted by Land Records Department Director Robyn Thake, Register of Deeds Paula Chisser, Clerk of Circuit Court Ricki Briggs, County Surveyor Dan Pleoger, and Child Support Department Director Sandy Okamoto.
Information Technology Director Mike Coleson gave a update on recent telephone adjustments to the system.
Motion by Olson, 2nd by Miller to allow the following out-of-county travel: Clerk of Court Ricki Briggs to Wisconsin Dells February 13-15, 2008; GIS Specialist Brian DeVries to Lake Geneva February 27-29 and Child Support Director Sandra Okamoto to Stevens Point April 24-25. Motion carried.
Motion by Miller, 2nd by Kinsley to approve the renewal of the Crime Policy and Airport Liability, forwarding a recommendation to the County Board. Motion carried.
The Committee reviewed the monthly department expense vouchers. Motion by Olson, 2nd by Kinsley to approve the vouchers. Motion carried.
Motion by Olson, 2nd by Miller, to convene into closed session, pursuant to section 19.85(1)(c), Wisconsin Statutes, for annual employee performance evaluations. Motion carried.
[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]
Motion by Miller, 2nd by Olson to return to open session. Motion carried.
Motion by Miller, 2nd by Olson to adjourn. Motion carried.
Minutes prepared by Julie Hofer, Deputy County Clerk